Central Goldfields Shire Council

Key Decisions & Outcomes

• Reorder agenda to present Motion of Condolence as Item 4.
• Adopt Motion of Condolence for Chris Meddows-Taylor and observe minute’s silence.
• Confirm minutes of Council meetings held 27 May 2026 and 24 June 2026.
• Note Q3 progress update for Council Plan Annual Action Plan 2025–2026 with heading correction.
• Delegate CEO authority to approve asphalt contract spend beyond $1.2M limit within budgets.
• Adopt Public Lighting Strategy following community feedback and gender impact assessment.

Detailed Descriptions

Reorder agenda to present Motion of Condolence as Item 4

• Context: During the meeting, Mayor Ben Green noted the significance of the Motion of Condolence and sought to bring it forward in the agenda. This required a Council resolution to reorder the agenda items.
• Details:
  • Date/meeting: Wednesday 22 July 2026 (Maryborough Town Hall, 71 Clarendon Street, Maryborough)
  • Motion: Present Item 7 (Motion of Condolence) as Item 4
  • Moved: Cr Ben Green
  • Seconded: Cr Grace La Vella
  • Result: Carried (CARRIED)
• Impact: Ensures Council and attendees address the condolence promptly, reflecting respect and allowing the community to observe the intended formal acknowledgement earlier in the meeting.
• Next steps: Proceed with the Motion of Condolence immediately under the newly assigned agenda position (Item 4).

Adopt Motion of Condolence for Chris Meddows-Taylor and observe minute’s silence

• Context: Council formally recognised the passing of former Mayor and Councillor Chris Meddows-Taylor, whose service included multiple leadership roles and contributions to the Central Goldfields community.
• Details:
  • Date/meeting: Wednesday 22 July 2026
  • Person: Mr Chris Meddows-Taylor
  • Council resolution (adoption of motion):
    1. Place on record sadness and regret at his passing
    2. Record appreciation for his contribution during terms as Mayor and Councillor, and to the Central Goldfields community
    3. Extend sympathy and condolences to his partner, family, and friends
  • Moved: Cr Ben Green
  • Seconded: Cr Grace La Vella
  • Result: Carried
  • Minute’s silence:
    • Cr Green sought suspension of Standing Orders to stand and observe one minute’s silence
    • Council resolution: suspends Standing Orders to observe a minute’s silence
    • Result: Carried
    • The gallery stood and observed the minute’s silence
• Impact: Provides formal recognition of Mr Meddows-Taylor’s legacy and offers public condolences to his family and friends, reinforcing community leadership values.
• Next steps: Resume Standing Orders following the minute’s silence (Council then resumed Standing Orders and thanked attendees for participating).

Confirm minutes of Council meetings held 27 May 2026 and 24 June 2026

• Context: Council required confirmation of prior meeting minutes to ensure official record accuracy before proceeding with subsequent business.
• Details:
  • Date/meeting: Wednesday 22 July 2026
  • Minutes confirmed:
    1. Council Meeting held 27 May 2026
    2. Council Meeting held 24 June 2026
  • Moved: Cr Geoff Bartlett
  • Seconded: Cr Anna de Villiers
  • Result: Carried
• Impact: Confirms the official Council record for governance continuity and supports validity of decisions captured in those minutes.
• Next steps: Minutes remain in the Council’s official record as confirmed (no further action stated in the minutes beyond confirmation).

Note Q3 progress update for Council Plan Annual Action Plan 2025–2026 with heading correction

• Context: Council reviewed progress against the Council Plan Annual Action Plan 2025–2026 for Quarter 3, covering the period April to June 2026, and required a correction to a report heading for clarity and alignment with the Council Plan.
• Details:
  • Agenda item: 8.1 Council Plan Annual Action Plan – Qr 3 (Apr–June 2026)
  • Reporting period: 1 April to 30 June 2026
  • Council resolution:
    • Notes the Q3 progress update
    • Amendment to the Officers report heading:
      • Correct heading number 6: “Governance, Financial and Organisational Health”
      • To read “Sound Leadership and Financial Management” (as per the Council Plan)
  • Moved: Cr Geoff Bartlett
  • Seconded: Cr Grace La Vella
  • Result: Carried
• Impact: Improves accuracy and consistency of Council documentation, supporting transparent monitoring of delivery against the Annual Action Plan.
• Next steps: The corrected heading is reflected in the final documented record of the Q3 update; Council continues monitoring subsequent quarters.

Delegate CEO authority to approve asphalt contract spend beyond $1.2M limit within budgets

• Context: Council considered Contract G1882-2023 for an asphalt panel arrangement and needed to extend CEO approval authority beyond the original expenditure cap while maintaining budget and delegation compliance.
• Details:
  • Agenda item: 8.2 Contract G1882-2023 Panel of Suppliers – Supply, Deliver & Lay Asphalt
  • Delegation sought: CEO authority to approve purchase orders and expenditure beyond $1.2 million (inclusive of GST)
  • Scope/time: for the remaining two years of the initial term of the contract
  • Conditions: approvals must
    a) remain within Council’s adopted budget allocations for 2026–2027 and 2027–2028; and
    b) be exercised within the CEO’s financial delegation limits under the S5 Instrument of Delegation
  • Moved: Cr Grace La Vella
  • Seconded: Cr Anna de Villiers
  • Result: Carried
• Impact: Enables continuity and responsiveness in procurement for asphalt works, reducing administrative delays while ensuring spending remains controlled and compliant with adopted budgets and delegations.
• Next steps: CEO may approve relevant purchase orders/expenditure under the delegated authority for the remaining two years, subject to the stated budget and delegation constraints.

Adopt Public Lighting Strategy following community feedback and gender impact assessment

• Context: Council reviewed the Public Lighting Strategy informed by community feedback and a gender impact assessment, then considered adoption to guide future lighting decisions and investment.
• Details:
  • Agenda item: 8.4 Public Lighting Strategy
  • Council resolution:
    1. Note detailed community feedback and gender impact assessment
    2. Adopt the Public Lighting Strategy
  • Moved: Cr Anna de Villiers
  • Seconded: Cr Geoff Bartlett
  • Result: Carried
• Impact: Provides a clear, evidence-informed framework for public lighting improvements, reflecting community views and gender impact considerations to support safer, more equitable public spaces.
• Next steps: Implement the adopted strategy through planning and delivery processes (no specific implementation timeline stated in the provided minutes).

Community Impact

• Residents (community services): Quarter 3 progress update for the 2025–2026 Council Plan Annual Action Plan (Apr–Jun 2026) continues delivery of planned local initiatives and services
• Local road users and drivers: CEO delegated authority to approve additional spending under the asphalt supply/laying contract beyond $1.2m to continue road resurfacing works over 2026–2028 (subject to budget limits)
• Residents (public safety and accessibility): Adoption of the Public Lighting Strategy following community feedback and a gender impact assessment, leading to changes/updates to street lighting levels and coverage
• All residents (civic engagement): 2026 Community Satisfaction Survey results are formally noted, influencing future council priorities and service improvements based on resident feedback
• Community members/families of Chris Meddows-Taylor: Council’s formal motion of condolence and minute of silence acknowledge the passing of a former Mayor and Councillor, with community-wide recognition of his contributions

Other Notable Items

• Council considered reordering agenda to move Motion of Condolence to Item 4.
• Community Satisfaction Survey report ended in a tied vote; Mayor cast deciding vote.
• Detailed questions raised about Council Plan action plan sections on Planning and Community Asset Committees.
• Public Lighting Strategy included community feedback and a gender impact assessment.
• No petitions, urgent business, notices of motion, or confidential items were presented.

Tech & Innovation Notes

• Mentions of “better telecommunications” as an advocated local initiative (digital connectivity/telecom improvement).

Key Decisions & Outcomes

• Received and referred the St Arnaud Road Wareek petition to the CEO for review.
• Adopted updated S11A Instrument of Appointment adding a Statutory Planner.
• Adopted Domestic Animal Management Plan 2026–2029 and authorised submission to Agriculture Victoria.
• Noted Biannual Audit and Risk Committee oversight and reinforced financial sustainability monitoring.
• Adopted 2026/27 final property valuations and set differential general rates and service charges.
• Declared 2026/27 rates payable via instalments or lump sum under the Local Government Act.

Detailed Descriptions

Received and referred the St Arnaud Road Wareek petition to the CEO for review

• Context: Council received a petition concerning land at 1234 Maryborough – St Arnaud Road, Wareek, including community concern and support for a request to review all land zoned Rural Conservation Zone.
• Details:
  • Council resolved to receive the petition and note 414 signatures.
  • Council noted petitioners’ concern and support for the property owners’ request for a review of all lands zoned Rural Conservation Zone.
  • Council referred the petition to the CEO for consideration in line with Section 9; 53.9 of the Governance Rules.
• Impact:
  • Ensures the petition is formally considered through the CEO review pathway, providing a structured response to community concerns about rural zoning.
• Next steps:
  • The CEO reviews the petition and considers the matter in accordance with the Governance Rules (timing to follow the CEO’s assessment process).

Adopted updated S11A Instrument of Appointment adding a Statutory Planner

• Context: Council updated its planning instrument under the Planning and Environment Act 1987 to include additional statutory planning capability.
• Details:
  • Council adopted the updated S11A Instrument of Appointment and Authorisation.
  • The update adds a Statutory Planner.
  • Council also resolved to maintain the following roles under the Planning and Environment Act 1987:
    • Manager Statutory Services
    • Coordinator Statutory Planning
    • Building Surveyor Limited
    • Coordinator Compliance
  • Resolution moved by Cr La Vella, seconded by Cr Bartlett, and carried.
• Impact:
  • Strengthens planning administration capacity and supports compliant statutory planning functions for community and development outcomes.
• Next steps:
  • The updated instrument is implemented within Council’s planning and statutory appointment arrangements following the meeting (effective from Council’s adoption date unless otherwise specified in the instrument).

Adopted Domestic Animal Management Plan 2026–2029 and authorised submission to Agriculture Victoria

• Context: Council finalised its Domestic Animal Management Plan for the next four-year period, following community consultation on the draft plan.
• Details:
  • Council adopted the Domestic Animal Management Plan 2026–2029.
  • Council noted community consultation occurred in April 2026 and that feedback was considered and incorporated where appropriate.
  • Council authorised the Chief Executive Officer to take necessary actions, including submitting the adopted plan to Agriculture Victoria by 30 June 2026, as required under Section 68A of the Domestic Animals Act 1994.
  • Resolution moved by Cr La Vella, seconded by Cr Meyer, and carried.
• Impact:
  • Provides a clear, approved framework for domestic animal management across the municipality and supports regulatory compliance with state requirements.
• Next steps:
  • CEO submits the adopted plan to Agriculture Victoria by 30 June 2026 (deadline-driven).

Noted Biannual Audit and Risk Committee oversight and reinforced financial sustainability monitoring

• Context: Council considered the Biannual Audit and Risk Committee Report, including the Committee’s ongoing oversight responsibilities.
• Details:
  • Council noted the Biannual Audit and Risk Committee Report and the Committee’s continued oversight activities.
  • Council reinforced the importance of sustained focus on financial sustainability, specifically:
    • liquidity / working capital
    • monitoring grant timing impacts and expenditure controls
  • Resolution moved by Cr La Vella, seconded by Cr Meyer, and carried.
• Impact:
  • Strengthens governance focus on financial resilience, helping reduce risk related to cash flow, grant timing, and spending control.
• Next steps:
  • Continued biannual oversight by the Audit and Risk Committee, with ongoing monitoring of financial sustainability indicators and grant/expenditure impacts.

Adopted 2026/27 final property valuations and set differential general rates and service charges

• Context: Council updated its 2026/27 rating position using final valuation data from the Valuer General Victoria, replacing indicative data used at the time of budget adoption.
• Details:
  • Council noted final Stage 4 valuation data was provided by the Valuer General Victoria and replaces indicative valuation data used in the 2026/27 Budget adopted on 27 May 2026.
  • Council declared differential general rates (cents in the $ on Capital Improved Value (CIV)) for 2026/27:
    • General rate for rateable residential properties – Maryborough: 0.003408
    • General rate for rateable residential properties – Other: 0.003067
    • General rate for rateable vacant land properties: 0.004328
    • General rate for rateable commercial properties – Maryborough: 0.005453
    • General rate for rateable commercial properties – Other: 0.004771
    • General rate for rateable industrial properties: 0.003135
    • General rate for rateable farm properties: 0.002726
  • Council also adopted to levy general rates and service charges via service notices under section 158 of the Local Government Act 1989.
  • Resolution moved by Cr Bartlett, seconded by Cr Long, and carried.
• Impact:
  • Determines how rates are applied across property categories and locations, affecting household and business cost-of-service contributions for 2026/27.
• Next steps:
  • Service notices are issued to ratepayers reflecting the adopted rates and service charges for 2026/27.

Declared 2026/27 rates payable via instalments or lump sum under the Local Government Act

• Context: Following adoption of the 2026/27 rates and charges, Council set the payment method and statutory payment dates.
• Details:
  • Under section 167 of the Local Government Act 1989, Council declared rates must be paid as follows for 2026/27:
    • By four instalments on or before:
      • Instalment 1: 30 September 2026
      • Instalment 2: 30 November 2026
      • Instalment 3: 28 February 2027
      • Instalment 4: 31 May 2027
    • OR by a lump sum payment on or before 15 February 2027
  • Council noted the revised rates and charges remain compliant with the Essential Services Commission rate cap for 2026/27.
• Impact:
  • Provides clear payment options and deadlines, supporting ratepayer planning and compliance with statutory requirements.
• Next steps:
  • Ratepayers receive service notices and payment schedules; instalment processing occurs according to the dates set above.

Community Impact

• Residents (Maryborough ratepayers): 2026/27 general rates set using final Stage 4 valuations, with Maryborough residential rates at 0.003408 cents per $ of Capital Improved Value (CIV) and other residential at 0.003067 cents per $ of CIV
• Residents (vacant land): 2026/27 general rate for rateable vacant land set at 0.004328 cents per $ of CIV, affecting annual rates payable by vacant land owners
• Local businesses (Maryborough commercial): 2026/27 general rate for rateable commercial properties in Maryborough set at 0.005453 cents per $ of CIV, impacting business rates costs
• Property owners (other commercial/industrial/farm): 2026/27 differential general rates set for other commercial (0.004771), industrial (0.003135), and farm properties (0.002726) based on final valuation data
• Ratepayers (payment timing): Rates payable in four instalments (due 30 Sep 2026, 30 Nov 2026, 28 Feb 2027, 31 May 2027) or a lump sum by 15 Feb 2027
• Rural/land-use stakeholders (Wareek - St Arnaud Road): Petition 1234 received and referred to the CEO for consideration regarding a review of lands zoned Rural Conservation Zone, following 414 signatures supporting the property owners’ request

Other Notable Items

• Deputy Mayor deferred confirmation of 27 May 2026 minutes due to reported mistakes; moved to July.
• Petition 1234 (St Arnaud Road, Wareek) received 414 signatures; requested review of Rural Conservation Zone lands.
• Biannual Audit and Risk focus highlighted: financial sustainability, liquidity/working capital, grant timing, and expenditure controls.
• Domestic Animal Management Plan 2026–2029 adopted; April consultation feedback incorporated and submission due 30 June.
• Future agenda item: petition referred to CEO for consideration under governance rules.

Key Decisions & Outcomes

• Approve leave of absence for Councillor Jake Meyer (19 May–18 June 2026).
• Adopt 2026/27 Budget, including $500,000 loan for Deledio Recreation Reserve pavilion upgrade.
• Endorse Draft Public Lighting Strategy for community consultation and return for final adoption.
• Authorise Dunolly Country Market monthly operations under delegated community asset committee governance.
• Adopt Customer Charter replacing the 2018 Service Charter, aligned with Local Government Act 2020.
• Award Enterprise Asset Management system tender and authorise contract execution and extension.
• Refuse broiler farm planning permit (D02-23) and require six-month cumulative impacts/rural strategy report.

Detailed Descriptions

Approve Leave of Absence for Councillor Jake Meyer (19 May–18 June 2026)

• Context: Council considered a request for leave of absence for Councillor Jake Meyer. The resolution was moved and seconded during the 27 May 2026 Council meeting.
• Details:
  • Councillor: Jake Meyer
  • Leave period: 19 May 2026 to 18 June 2026
  • Council resolution: Approved leave of absence (Moved: Cr Murphy, Seconder: Cr Long)
• Impact: Ensures Councillor Meyer can take approved leave while maintaining transparent governance and Council meeting attendance arrangements.
• Next steps: Councillor Meyer’s leave takes effect for the approved period; Council administration will reflect the absence in meeting/attendance records as required.

Adopt 2026/27 Budget (including $500,000 loan for Deledio Recreation Reserve pavilion upgrade)

• Context: Council adopted the 2026/27 Budget following adjustments from the draft budget and community engagement input. The budget includes borrowing to fund a specific capital upgrade.
• Details:
  • Budget adoption: 2026/27 Budget (as per Attachment 1 to the report)
  • Loan/borrowing approval:
    • Increased loan borrowings of $500,000
    • Purpose: Deledio Recreation Reserve – Pavilion Upgrade
  • Rates and charges declaration:
    • Total intended to be raised: $20.438m for 1 July 2026 – 30 June 2027
    • General Rates (incl. estimated supplementary rates): $13.169m
    • Municipal Charges: $1.691m
    • Service Rates & Charges (Waste Management): $5.578m
  • Municipal Charge:
    • $202.00 per rateable assessment
  • Waste service charges (annual, 1 July 2026 – 30 June 2027):
    • $223.00 standard garbage collection
    • $194.00 recycling collection
    • $261.00 waste management
    • Total standard household waste charge: $678.00
    • Additional charges:
      • $380.00 upsized garbage service
      • $96.00 opt-in organics service
  • Rates instalments (payment timing):
    • Instalment 1: 30 September 2026
    • Instalment 2: 30 November 2026
    • Instalment 3: 28 February 2027
    • Instalment 4: 31 May 2027
    • OR lump sum by 15 February 2027
• Impact: Provides Council’s financial plan for 2026/27, enabling delivery of services and capital works, including the Deledio pavilion upgrade funded via the approved loan.
• Next steps: Budget implementation and billing will proceed for the 2026/27 financial year; management will also monitor performance and cash flows through subsequent quarterly finance reporting.

Endorse Draft Public Lighting Strategy for community consultation and return for final adoption

• Context: Council considered the Draft Public Lighting Strategy and determined it should be released for community feedback before final adoption. This ensures community input informs the final version.
• Details:
  • Council action: Endorsed the Draft Public Lighting Strategy for public consultation
  • Consultation feedback:
    • Community feedback received will be considered and used to refine the Strategy
  • Final adoption:
    • Final Public Lighting Strategy to be presented back to Council for adoption after consultation completion
  • Council resolution: (Moved: Cr Murphy, Seconder: Cr de Villiers)
• Impact: Strengthens legitimacy and responsiveness of public lighting planning by incorporating community priorities and concerns before Council makes final decisions.
• Next steps: Officers will conduct the consultation process; the refined final strategy will be returned to Council for formal adoption following completion of community engagement.

Authorise Dunolly Country Market monthly operations under delegated community asset committee governance

• Context: Council authorised the Dunolly Historical Precinct Community Asset Committee to operate the Dunolly Country Market under the Instrument of Delegation. The authorisation is structured to maintain compliance, governance, and risk controls.
• Details:
  • Authorised body: Dunolly Historical Precinct Community Asset Committee
  • Activity: “Dunolly Country Market”
  • Frequency: Fourth Saturday of each month
  • Governance and compliance requirements:
    • Nominate a responsible member to ensure approvals, risk assessments, and compliance documentation under Local Government Act 2020 and Council requirements
    • Demonstrate governance and financial management, including transparent collection/management of vendor fees and maintenance of records
  • Officer support:
    • Council officers to work with the Committee to identify, complete, and maintain necessary registrations to Council satisfaction
  • Conditionality:
    • Authorisation is conditional on meeting Council event compliance, traffic management, asset protection, risk management, and governance requirements
    • May be withdrawn if requirements are not met
  • Delegation:
    • CEO authorised to exercise functions/powers necessary to give effect to the resolution (consistent with delegations under the Act)
  • Council resolution: (Moved: Cr Long, Seconder: Cr La Vella)
• Impact: Enables regular local market activity while ensuring Council oversight through delegated governance, compliance, and risk management.
• Next steps: CEO/administration will implement the delegation mechanics; the Committee can commence market operations on the fourth Saturday each month, subject to ongoing compliance.

Adopt Customer Charter replacing the 2018 Service Charter (aligned with Local Government Act 2020)

• Context: Council adopted a Draft Customer Charter following community feedback processes required under the Local Government Act 2020. The new charter updates and replaces the 2018 Service Charter.
• Details:
  • Council action:
    • Adopted the Draft Customer Charter
  • Replacement:
    • Replaces the 2018 Service Charter
  • Alignment:
    • Aligned with Local Government Act 2020
    • Council Plan, Financial Plan, Asset Plan
    • Unreasonable Customer Conduct Policy
    • Complaints Policy
  • Community engagement:
    • Feedback invited as prescribed under Sections 55 and 56 of the Local Government Act 2020 (per Council’s Community Engagement policy)
  • Council resolution: (Moved: Cr de Villiers, Seconder: Cr La Vella)
• Impact: Clarifies service expectations and customer rights/obligations, improving consistency and compliance in how Council interacts with the community.
• Next steps: The Customer Charter will be implemented as Council’s governing customer service document, replacing the 2018 Service Charter.

Award Enterprise Asset Management system tender and authorise contract execution and extension

• Context: Council considered the tender for an Enterprise Asset Management (EAM) system to improve asset management capabilities. Council awarded the contract and authorised execution and extension options.
• Details:
  • Tender/contract: Contract G2002-2025
  • Provider: Asset Vision Pty Ltd
  • Initial term: 3 years
  • Initial contract value:
    • $333,438.00 (exclusive of GST)
  • Contract execution authority:
    • CEO (or delegate) authorised to execute the contract and notify unsuccessful tenderers
  • Extension option:
    • Extend for a further 2 years after initial term expiry
    • Estimated cost: $86,822 per annum (exclusive of GST)
    • Subject to:
      • Satisfactory contractor performance
      • Council operational requirements
      • Availability of budget
  • Maximum contract value (incl. extension):
    • $507,082 (exclusive of GST)
  • Council resolution: (Moved: Cr La Vella, Seconder: Cr de Villiers)
• Impact: Enables improved planning, tracking, and management of Council assets through a dedicated EAM platform, supporting better decision-making and lifecycle management.
• Next steps: CEO/authorised delegate will execute Contract G2002-2025; implementation will proceed over the initial 3-year term, with extension considered at expiry subject to performance and budget.

Refuse broiler farm planning permit (D02-23) and require six-month cumulative impacts/rural strategy report

• Context: Council considered planning permit application D02-23 for a broiler farm at 3280 Pyrenees Highway, Carisbrook. Council resolved to refuse the permit and initiate strategic work to address cumulative impacts and rural planning.
• Details:
  • Planning permit application: D02-23
  • Location: 3280 Pyrenees Highway, Carisbrook (noted in the motion as “3280”; the final notice references 328A Pyrenees Highway)
  • Council decision: Refuse the planning permit
  • Grounds/considerations included:
    • Increasing concentration of broiler farms in Moolort Plains and surrounding areas
    • Community concerns: traffic/road impacts, water use/groundwater impacts, rural amenity (odour/dust/noise), landscape/visual impacts, biosecurity risks, environmental impacts, and land use conflicts with township growth
    • Potential compromise of Central Goldfields Shire long-term strategic objectives (township amenity, residential/economic growth, tourism opportunities including the Castlemaine–Maryborough rail trail, and long-term land use compatibility)
  • Required officer reporting and strategy work:
    • Through the CEO, prepare a report outlining:
      • Cumulative impacts from existing/approved intensive animal industries
      • Planning mechanisms to manage scale/concentration/distribution of broiler farms
      • Opportunities for a strategic rural land use study and planning scheme amendments
      • Potential interim planning controls/policy responses
    • CEO to investigate preparation of a rural land use strategy / intensive agriculture strategy identifying:
      • Preferred locations for future broiler farm development
      • Areas where further concentration would create unacceptable cumulative impacts
      • Separation distances, infrastructure requirements, environmental safeguards
      • Mechanisms for cumulative impact assessment
    • Timeline:
      • Report to be brought back to Council within six months
      • Includes monthly progress updates to Councillors during preparation
  • Council resolution outcome:
    • Council issued a notice of decision to refuse and will submit the prescribed form
  • Council resolution: (Moved: Cr La Vella, Seconder: Cr de Villiers, carried)
• Impact: Prevents the proposed broiler farm from proceeding under this application while prompting Council-led strategic planning work to manage future intensive agriculture impacts and distribution.
• Next steps: CEO/officers prepare and return the required cumulative impacts and rural strategy report within six months, including monthly progress updates to Councillors; the prescribed refusal notice documentation will be submitted.

Community Impact

• Residents (Maryborough ratepayers): 2026/27 general rates and annual service charges set to raise $20.438m, including a $202.00 municipal charge per rateable assessment and updated waste service charges (e.g., $678/year for standard garbage + recycling).
• Residents (recreation users): Borrowing of $500,000 approved for the Deledio Recreation Reserve pavilion upgrade, likely improving community sporting/recreation facilities.
• Residents (night-time amenity and safety): Draft Public Lighting Strategy released for community consultation, which may lead to changes to public lighting levels/locations after feedback and final adoption.
• Dunolly residents and market-goers: Dunolly Country Market authorised to operate on the fourth Saturday of each month, with committee-run event management subject to Council compliance requirements.
• Carisbrook rural residents: Planning permit application for a proposed broiler farm at 328A Pyrenees Highway refused, reducing the likelihood of intensive poultry development and associated impacts (traffic, odour/noise/dust, water/groundwater concerns, and rural amenity changes).
• Municipality-wide residents (future intensive agriculture planning): Council to prepare reports within six months on cumulative impacts and planning mechanisms for broiler/intensive agriculture, potentially leading to interim planning controls and rural land use strategy changes affecting where future developments can occur.

Other Notable Items

• Community petition received: 167 signatures for “Save Our Local Tips,” acknowledged despite rule non-compliance.
• Draft Public Lighting Strategy endorsed for community consultation; final strategy to return for adoption.
• Land use planning framework item deferred; timing and next steps not specified in minutes.
• Broiler farm refusal prompted request for a six-month rural intensive agriculture/cumulative impacts strategy.
• Council appointment process update: Audit and Risk Committee Chair appointment became public after confidentiality ended.

Tech & Innovation Notes

• Enterprise Asset Management (EAM) digital system tender
  Council awarded a contract for the provision and implementation of an Enterprise Asset Management (EAM) solution (Contract G2002-2025) to Asset Vision Pty Ltd (initial 3-year term, with extension options).

Key Decisions & Outcomes

• Confirmed March 25, 2026 Council meeting minutes.
• Referred waste transfer station closure petitions to CEO for consideration.
• Provided in-principle support for Rail Trail operating model; future decisions require funding and assessments.
• Adopted updated S11A Instrument and authorised specified statutory planning officers.
• Awarded Deledio Recreation Reserve modular pavilion contract and approved variation.
• Appointed eight members to Aerodrome Advisory Group for 2026–2029 term.

Detailed Descriptions

Confirmed March 25, 2026 Council meeting minutes

• Context: Council considered confirmation of the minutes from the previous Council meeting held on Wednesday 25 March 2026.
• Details: Council resolved that “the Minutes of the Council Meeting held on March 25, 2026, be confirmed,” moved by Cr Jake Meyer and seconded by Cr Grace La Vella (CARRIED).
• Impact: Confirms the official record of decisions and proceedings from 25 March 2026, enabling governance actions and follow-up items to proceed on an approved basis.
• Next steps: The confirmed minutes become the formal reference for subsequent Council actions, reporting, and any audit/governance processes.

Referred waste transfer station closure petitions to CEO for consideration

• Context: Petitions were received objecting to proposed closures of multiple waste transfer stations, prompting Council to formally receive and refer the submissions for governance consideration.
• Details: Council received and noted two petitions:
  • Petition submitted 2 April 2026 with 787 signatures objecting to proposed closures of Dunolly, Bealiba, and Talbot transfer stations.
  • Petition submitted 16 April 2026 with 88 signatures objecting to proposed closure of Talbot transfer station.
  • Council referred the petitions to the Chief Executive Officer (CEO) for consideration as prescribed by section 53.9 of the Governance Rules.
• Impact: Ensures community concerns are formally considered through the CEO process, strengthening accountability and providing a structured pathway for petition inputs into Council deliberations.
• Next steps: CEO consideration under the Governance Rules, with the matter to be reflected in Council deliberations (as referenced in the meeting’s urgent business discussion, later withdrawn).

Provided in-principle support for Rail Trail operating model; future decisions require funding and assessments

• Context: Council reviewed an update on the Castlemaine–Maryborough Rail Trail project and a proposed operating model.
• Details: Council resolved to:
  • Provide in-principle support for the proposed operating model where Central Goldfields Shire Council and Mount Alexander Shire Council would act as operators, supported by an independent Advisory Committee.
  • Note the project is not a priority in Council’s 2026 Advocacy Strategy, and is referenced only at a high level within the Walking and Cycling Strategy.
  • Confirm that any future Council decision to assume responsibility (including entering a lease with VicTrack) will be subject to:
    • Confirmed availability of external funding to begin construction.
    • A detailed financial assessment aligned with Council’s Financial Plan and Asset Plan.
    • A future Council resolution.
• Impact: Moves the project forward conceptually while protecting Council from committing to operational responsibility without funding certainty and financial/asset due diligence.
• Next steps: Continue project development toward construction readiness; any move to operational responsibility will require external funding confirmation, financial/asset assessments, and a further Council resolution.

Adopted updated S11A Instrument and authorised specified statutory planning officers

• Context: Council updated its statutory appointment and authorisation arrangements for planning-related statutory services under the Local Government Act 2020.
• Details: Council resolved to:
  1. Adopt the updated S11A Instrument of Appointment and Authorisation made under section 11A of the Local Government Act 2020.
  2. Appoint and authorise the following officers as authorised officers under the Planning and Environment Act 1987:
  • Manager Statutory Services
  • Coordinator Statutory Planning
  • Building Surveyor (Limited)
  • Coordinator Compliance
    3. Revoke any previous instruments inconsistent with the updated S11A Instrument.
  • Moved by Cr Gerard Murphy, seconded by Cr Geoff Bartlett (CARRIED).
• Impact: Strengthens compliance and clarity around statutory decision-making authority, improving governance certainty for planning and compliance functions.
• Next steps: Updated instrument takes effect for authorised officers; prior inconsistent instruments are revoked to ensure a single, current authority framework.

Awarded Deledio Recreation Reserve modular pavilion contract and approved variation

• Context: Council considered tender outcomes for the Deledio Recreation Reserve new pavilion project, including contract award and an additional scope variation.
• Details: Council resolved to:
  1. Award Contract G25-26-19 (Deledio Reserve New Modular Pavilion Project) to MKM Building Group for $2,399,150.00 (exclusive of GST), referencing:
  • Confidential Attachment 1 – Tender Evaluation Panel Report for RFT G25-26-19
  • Confidential Attachment 2 – Probity Report – Deledio Reserve New Modular Pavilion Project
    2. Approve a variation to Contract G25-26-19 for additional services works of $286,618.50 (exclusive of GST), to be delivered by MKM Building Group.
    3. Note revised total contract sum becomes $2,685,768.50 (exclusive of GST).
    4. Note that although tender documentation contemplated a modular pavilion solution, the recommended tender proposes a non-modular construction methodology, assessed as meeting the original tender scope, functional requirements, funding conditions, and project outcomes.
    5. Note the contract value exceeds the CEO’s financial delegation, requiring Council approval.
    6. Authorise the CEO (or delegate) to:
  • Issue the Letter of Acceptance (subject to final negotiations).
  • Approve variations within ±10% of the original contract sum of $2,685,768.50, provided total does not exceed $2,954,345.35 (exclusive of GST).
  • Execute the contract and notify tender respondents of Council’s decision.
  • Moved by Cr Gerard Murphy, seconded by Cr Jake Meyer (CARRIED).
• Impact: Enables delivery of a key community recreation asset at Deledio Recreation Reserve, with additional services added through the approved variation while maintaining compliance with tender intent and project outcomes.
• Next steps: CEO issues the Letter of Acceptance (subject to final negotiations) and proceeds with contract execution; MKM Building Group delivers the revised scope including the approved variation.

Appointed eight members to Aerodrome Advisory Group for 2026–2029 term

• Context: Council filled membership for the Aerodrome Advisory Group to support aerodrome-related advice and oversight during the 2026–2029 term.
• Details: Council resolved to:
  • Note and consider Confidential Attachment 1 – Applicant Information (Personal Information) treated as confidential under sections 3(1) and 66(2)(a) of the Local Government Act 2020.
  • Approve appointment of eight applicants for the 2026–2029 term:
    • Ian Carfrae
    • Rod Brown
    • John Kidon
    • Gregory Thomas Corcoran
    • Anthony Ohlsen
    • Melanie Waddell
    • Cameron Bird
    • Benjamin Morgan
  • Note this is a departure from Terms of Reference (which provide for five community members), with broader membership intended to strengthen representation and advisory capacity.
  • Acknowledge the group is advisory only and has no decision-making or operational authority.
  • Note future aerodrome investment/development/compliance will be subject to Council’s financial constraints and determined through the annual budget process aligned with the Financial Plan and Asset Plan.
  • Moved by Cr Geoff Bartlett, seconded by Cr Grace La Vella (CARRIED).
• Impact: Provides broader community and expertise representation to advise on aerodrome matters, supporting better-informed Council decision-making within budget and planning constraints.
• Next steps: Formal appointment processes for the selected members for the 2026–2029 term; group operates in an advisory capacity and informs future Council budget and asset planning considerations.

Community Impact

• Dunolly, Bealiba and Talbot residents: Council will not proceed with the proposed closure of the waste transfer stations and they will remain open, with current rates continuing to be charged
• Waste transfer station users (Dunolly/Bealiba/Talbot): Council will factor community objections into the draft 2026/27 budget deliberations rather than holding further presentations at the 29 April 2026 Council meeting
• Community waste submitters: Individuals who requested to present to Council will be advised their appearance is no longer required, with notices planned for 24 April 2026 (Maryborough Advertiser and social media)
• Deledio Recreation Reserve users (local residents and community groups): A new modular pavilion project has been awarded ($2,399,150 ex GST) with an approved variation ($286,618.50 ex GST), increasing the revised contract total to $2,685,768.50 ex GST
• Deledio Recreation Reserve users: Pavilion delivery method will be non-modular despite modular intent in tender documents, but assessed as meeting functional requirements and project outcomes
• Carisbrook residents/landowners (3280 Pyrenees Highway): Council deferred decision on item D022-23 to obtain more information, delaying any potential planning/permit outcome for the site

Other Notable Items

• Community concerns raised via petitions opposing proposed closures of Dunolly, Bealiba, and Talbot transfer stations.
• Castlemaine–Maryborough Rail Trail update discussed, including preferred operating model and funding/priority constraints.
• Council Plan action plan progress noted, with delivery impacts from resource limitations and budget constraints.
• Deledio Recreation Reserve tender discussion: modular pavilion intent shifted to non-modular construction methodology.
• Urgent business on waste transfer station closures introduced, then withdrawn after councillors noted community concerns.

Key Decisions & Outcomes

• Extend Contract G1083-16 for sports and leisure centre management to 30 June 2029.
• Endorse draft 2026/27 budget for community consultation, with submissions until 16 April 2026.
• Endorse Domestic Animal Management Plan 2026–2029 for public consultation (6 April–1 May 2026).
• Endorse draft Customer Charter for community feedback, replacing the 2018 Service Charter.
• Approve extension of Contract G1850-2023Q for independent CEO employment matters advisory chair.
• Reclassify Item 10.2 from confidential to public and publish on Council’s website.

Detailed Descriptions

Extend Contract G1083-16 for sports and leisure centre management to 30 June 2029

• Context: Council considered an option to extend the existing contract for the management of the Maryborough Sports and Leisure Centre and swimming pools with Unified Community Sports and Leisure Pty Ltd.
• Details:
  • Contract: G1083-16
  • Supplier: Unified Community Sports and Leisure Pty Ltd
  • Extension term: further three-year term
  • New end date: 30 June 2029
  • Total contract value for the extension period: $2,281,945.45 (excl. GST)
  • Authorisation: CEO (or delegate) to execute the extension and associated documentation
  • Variations: CEO (or delegate) may approve/execute variations consistent with Council’s budget, Procurement Policy, and delegations
  • Confidential material: Legal privileged and private commercial information held in Confidential Attachments A–E
• Impact: Maintains continuity of day-to-day management and service delivery for the Maryborough Sports and Leisure Centre and swimming pools through to 30 June 2029, supporting stable community access to sport and leisure facilities.
• Next steps:
  • CEO (or delegate) executes the formal contract extension and completes documentation.
  • During the term, variations may be approved within the stated constraints (budget, Procurement Policy, delegations).

Endorse draft 2026/27 budget for community consultation, with submissions until 16 April 2026

• Context: Council endorsed the draft 2026/27 budget (including the four-year budget) to be released for community consultation in line with the Local Government Act 2020 and Council’s Community Engagement Policy.
• Details:
  • Budget: Draft 2026/27 Budget (incorporating the four-year Budget) at Attachment 1
  • Community consultation: public notice on Council’s website
  • Submission window: Thursday, 26 March 2026 to Thursday, 16 April 2026
  • Consultation framework: in accordance with Section 93 and 96(1)(b) of the Local Government Act 2020
  • Opportunity to be heard: Council will hear submissions on Wednesday, 29 April 2026
  • Adoption meeting: budget considered for adoption on Wednesday, 27 May 2026 at 6:00pm
• Impact: Gives residents and stakeholders a formal opportunity to influence budget priorities before adoption, improving transparency and community involvement in Council’s financial planning.
• Next steps:
  • Publish the draft budget and consultation details on Council’s website.
  • Receive written submissions until 16 April 2026.
  • Hold a hearing process on 29 April 2026.
  • Present the budget for adoption on 27 May 2026.

Endorse Domestic Animal Management Plan 2026–2029 for public consultation (6 April–1 May 2026)

• Context: Council endorsed the Domestic Animal Management Plan 2026–2029 to proceed to public consultation, enabling community input before final adoption.
• Details:
  • Plan: Domestic Animal Management Plan 2026–2029
  • Consultation period: 6 April 2026 to 1 May 2026
  • Officers authorised to:
    • consider and incorporate community feedback, and
    • present the final plan to Council for adoption in May 2026
• Impact: Strengthens community confidence and responsiveness by allowing residents to shape animal management priorities, compliance approaches, and related services.
• Next steps:
  • Publish the plan for consultation during 6 April–1 May 2026.
  • Officers compile feedback and update the plan as appropriate.
  • Present the final plan to Council for adoption in May 2026.

Endorse draft Customer Charter for community feedback, replacing the 2018 Service Charter

• Context: Council endorsed a draft Customer Charter to replace the existing 2018 Service Charter, ensuring alignment with current legislation and Council policies.
• Details:
  • Document: Draft Customer Charter
  • Replacement: replaces the 2018 Service Charter
  • Alignment: Local Government Act 2020, Council Plan, Financial Plan, Asset Plan, Unreasonable Customer Conduct Policy, and Complaints Policy
  • Consultation basis: community feedback invited under Sections 55 and 56 of the Local Government Act 2020, consistent with Council’s Community Engagement Policy
  • Consideration: feedback will be considered and incorporated where appropriate
  • Adoption meeting: considered for adoption on Wednesday, 27 May 2026 at 6:00pm
• Impact: Improves clarity and consistency about service standards and customer expectations, strengthening accountability and the community’s ability to understand and engage with Council services.
• Next steps:
  • Open the draft for community feedback in line with Council’s Community Engagement Policy.
  • Officers consider submissions and refine the charter.
  • Present the final charter for adoption on 27 May 2026.

Approve extension of Contract G1850-2023Q for independent CEO employment matters advisory chair

• Context: Council considered a recommendation to extend the independent chairperson arrangement for the Chief Executive Officer Employment Matters Advisory Committee.
• Details:
  • Contract: G1850-2023Q
  • Role: Independent Chairperson for the Chief Executive Officer Employment Matters Advisory Committee
  • Provider: Wenzler Family Trust trading as Sal Corp Pty Ltd
  • Extension term: two (2) year term
  • Contract sum: $9,000 (exclusive of GST)
  • Appointment confirmed: Ms Christine Mileham (Wenzler Family Trust trading as Sal Corp Pty Ltd) as Independent Chairperson
  • Additional approval: proposed amendment to Section 5.6 (Remuneration) of the Charter contained in the report
  • Confidential session: item dealt with in closed session due to the matter relating to CEO employment matters
• Impact: Ensures continued independent oversight for CEO employment matters advisory processes, supporting governance integrity and continuity in committee arrangements.
• Next steps:
  • CEO authorisation: General Manager Corporate Performance to execute the contract extension on Council’s behalf.
  • Publish/record outcomes in line with the Council’s confidentiality/publication decisions for the relevant item.

Reclassify Item 10.2 from confidential to public and publish on Council’s website

• Context: After the closed-session consideration of Item 10.2, Council resolved that the matter no longer required confidential handling and should be made publicly available.
• Details:
  • Item: 10.2 – G1850-2023Q Contract Extension (Independent Chairperson for the CEO Employment Matters Advisory Committee)
  • Council acknowledged that the circumstances requiring closed session under the Local Government Act 2020 had been resolved
  • Reclassification: removed from “Confidential Cover” and reclassified as a Public Item
  • Publication authorisation:
    • CEO authorised to publish the document on Council’s website
    • include it in the minutes of the 25 March 2026 Ordinary Council Meeting
• Impact: Enhances transparency by making relevant contract-extension information publicly accessible, supporting public trust in Council decision-making.
• Next steps:
  • CEO publishes the document on the Council website.
  • The item is included in the 25 March 2026 Council meeting minutes.
  • Meeting reopened to the public following the reclassification resolution.

Community Impact

• Sports and leisure centre users: Contract G1083-16 management of the Maryborough Sports and Leisure Centre and Swimming Pools extended for a further three-year term to 30 June 2029
• Council ratepayers/budget holders: Draft 2026/27 budget (including four-year budget) endorsed for community consultation, with public notice and submissions accepted 26 March–16 April 2026
• Domestic animal owners and residents: Draft Domestic Animal Management Plan 2026–2029 released for public consultation from 6 April to 1 May 2026, with feedback used to shape the final plan for adoption in May 2026
• All customers of council services: Draft Customer Charter released for community feedback to replace the 2018 Service Charter, with final adoption expected at the 27 May 2026 council meeting
• Community members seeking transparency: Confidential items related to Contract G1850-2023Q were reclassified as a public item and authorised for publication on the council website and inclusion in the meeting minutes
• Residents relying on governance oversight: Audit and Risk Committee Charter updated and adopted for 2026, supporting ongoing audit/risk governance arrangements affecting council decision-making and oversight

Other Notable Items

• Community consultation invited for draft 2026/27 budget; submissions close 16 April 2026.
• Community feedback sought for Draft Customer Charter (replacing 2018 Service Charter).
• Domestic Animal Management Plan 2026–2029 consultation runs 6 April–1 May 2026.
• Division recorded for item 7.2, with minutes amended to note it.
• Recognition requested: acknowledgement of former Audit and Risk Committee Chair John Watson’s leadership.

Tech & Innovation Notes

• Online participation: Councillors/officers listed as “Online” (Jake Meyer; Gerald Murphy) indicating remote meeting attendance.
• Digital/public notice channel: Council to give public notice of the draft 2026/27 Budget “on Council’s website” and invite written submissions.
• Website publishing: CEO authorised to publish a reclassified public document “on the Council’s website” (after moving out of confidential).

Key Decisions & Outcomes

• Adopt updated S6 Instrument of Delegation for Council staff.
• Refer Sebastopol Road 34-dwelling petition to CEO per Governance Rules.
• Grant planning permit for 34 dwellings at Sebastopol Road, subject to strict conditions.
• Issue notice of decision granting heritage overlay permit for 10 Dundas Road works.
• Grant permit for Class B broiler farm (up to 400,000 birds) at 3280 Pyrenees Highway, with conditions.
• Approve amended resolution for D070-24 heritage permit (motion carried).

Detailed Descriptions

Adopt updated S6 Instrument of Delegation for Council staff

• Context: Council considered an update to its governance framework governing what decisions can be made by staff under delegated authority.
• Details:
  • Council resolution adopted “the updated S6 Instrument of Delegation” for Council to Members of staff.
  • Motion moved by Cr Geoff Bartlett; seconded by Cr Anna de Villiers.
  • Carried at the 25 February 2026 Council meeting (Maryborough Town Hall, 71 Clarendon Street).
• Impact:
  • Clarifies and strengthens decision-making authority for staff, improving efficiency and consistency in day-to-day operations and approvals.
• Next steps:
  • The updated S6 delegation instrument is to be implemented by Council staff immediately following adoption, with staff operating under the updated delegated authorities.

Refer Sebastopol Road 34-dwelling petition to CEO per Governance Rules

• Context: A petition was received objecting to a 34-dwelling development proposal associated with planning application D038-25 (referred in the minutes as “D038-25 7 Sebastopol Road - 34 dwelling development”).
• Details:
  • Council resolved to refer the petition to the CEO “as prescribed by the Governance Rules.”
  • Motion moved by Cr Grace La Vella; seconded by Cr Geoff Bartlett.
  • Carried at the 25 February 2026 Council meeting.
• Impact:
  • Ensures the petition is handled through the formal governance process, enabling CEO consideration and appropriate administrative response.
• Next steps:
  • The petition is provided to the CEO for assessment and action in accordance with the Governance Rules (timing to be determined by the CEO process).

Grant planning permit for 34 dwellings at Sebastopol Road, subject to strict conditions

• Context: Council considered planning application D038-25 for a 34-dwelling development at Sebastopol Road, Maryborough. Cr Anna de Villiers declared a conflict and left the room for this item.
• Details:
  • Location: Lots 1, 2 and 3 on Title Plan 171995B, Crown Allotment 14, Section 12, Parish of Maryborough—7 and 22 Sebastopol Road, Maryborough.
  • Development: 34 dwellings, removal of native vegetation, creation of easements, and creation of Council reserve.
  • Councillor conflict: Cr de Villiers left the room at 6:09pm; returned at 6:36pm.
  • Key conditions include (examples of the “strict conditions” adopted):
    • Cancellation of existing permit: Planning permit number 063-24 must be cancelled before commencement (proof required).
    • Amended plans required before buildings/works: improved passive surveillance outcomes, external lighting to internal accessways/pedestrian paths, mailbox location/design, entry porch minimum covered area (1.44m²) and clear dimension (1.2m), continuous pedestrian paths to a street, rooftop solar generation areas per Standard B5-3, bin storage sizing, waste collection swept-path analysis, and retention of nominated trees (Trees 24, 25, 27 in addition to already nominated trees).
    • Stormwater Management Plan: detailed SWMP prior to commencement; must address best practice environmental management, detention/treatment/conveyance, and ensure post-development flows do not exceed pre-development flows for interim and ultimate development.
    • Section 173 agreement: owner must enter an agreement under s173 before commencement, including maintenance responsibility for off-site detention basin; easement in favour of Council over ultimate footprint prior to commencement.
    • Landscaping: detailed landscape plan prior to commencement (including master plan reference Beveridge Williams Revision E, 16/01/2026); landscaping completed before occupation; ongoing maintenance required.
    • Tree protection fencing and Tree Protection Zone requirements prior to works start.
    • Bushfire/amenity and utility requirements including: no reticulated gas connection; ongoing maintenance of bushfire measures; CFA hydrant spacing and road construction standards; NCCMA flood level and storage/no-reduction requirements; Central Highlands Water reticulated sewerage/water and easements; Powercor electricity supply and compliance with VSIR.
    • Permit expiry: development not started within 2 years or not completed within 4 years (with extension pathways under the Planning and Environment Act).
• Impact:
  • Enables a major residential infill development while protecting community safety and environmental outcomes through detailed stormwater, landscaping, vegetation retention, bushfire, and infrastructure conditions.
• Next steps:
  • A notice of decision is issued granting the permit subject to the conditions.
  • The permit holder must submit endorsed amended plans and required plans/agreements before commencement and meet staged pre-commencement requirements (stormwater, landscaping, tree protection, construction plans, and s173 agreement).

Issue notice of decision granting heritage overlay permit for 10 Dundas Road works

• Context: Council considered an amended resolution relating to planning application D070-24 for works at a property in a Heritage Overlay.
• Details:
  • Item: D070-24, 10 Dundas Road, Maryborough.
  • Council considered an “AMENDED RESOLUTION” to issue a Notice of Decision to Grant a permit.
  • The amended resolution was put to a division:
    • For: Cr Liesbeth Long, Cr Gerard Murphy, Cr Jake Meyer
    • Against: Cr Anna de Villiers (La Vella), Cr Geoff Bartlett, Cr Ben Green
  • Result: motion carried (as stated in the minutes for the amended resolution item).
  • Permit purpose: “Buildings and works to redevelop an existing dwelling in a heritage overlay.”
  • Conditions included (summary of key points as stated):
    • Amended plans required before development commences—double hung style for street/driveway windows W1–W6 (not awning; may include fixed glazing).
    • Non-reflective external cladding and neutral/approved colours.
    • Construction management to avoid detriment to amenity (transport, appearance, noise/light/vibration/odour/dust etc.).
    • Asset protection for Council assets during construction.
    • Permit expiry: 2 years to start, 4 years to complete (with extension pathway under s69).
• Impact:
  • Provides formal approval pathway for heritage-sensitive redevelopment at 10 Dundas Road, subject to heritage-appropriate design and construction controls.
• Next steps:
  • A Notice of Decision to Grant the permit is issued, triggering the permit holder’s next obligations (submission of amended plans and compliance with endorsement/commencement timeframes).

Grant permit for Class B broiler farm (up to 400,000 birds) at 3280 Pyrenees Highway, with conditions

• Context: Council assessed planning application D022-23 for a Class B broiler farm at 3280 Pyrenees Highway, Carisbrook/Moolort area. Cr Liesbeth Long declared a conflict and left the chamber.
• Details:
  • Location: 3280 Pyrenees Highway, Moolort (noted in the minutes as “Carisbrook” in the item title).
  • Development: Class B broiler farm for up to 400,000 birds and a caretakers house with associated buildings and works.
  • Conflict: Cr Long left chambers at 6:57pm due to her role in an organisation opposing the development.
  • Council decision: grant a permit subject to conditions and issue a Notice of Decision to Grant a Permit (pursuant to s61 of the Planning and Environment Act 1987).
  • Key conditions include (summary of major controls):
    • Amended plans before development starts: consistency with landscaping, muted/non-reflective materials, internal access track details, biosecurity fencing/gates/signage, lighting location/orientation/baffles, retention dam layout/spillway, parking dimensions, shed finished floor levels, energy centre dimensions, and revised application materials clarifying bird capacity and compliance with the Victorian Code for Broiler Farms 2009 (plus 2018 amendments).
    • Maximum birds: total birds in sheds must not exceed 400,000 at any time.
    • Broiler use cessation: if broiler farm use ceases, caretakers house must be demolished or rendered uninhabitable within 3 months.
    • Environmental Management Plan (EMP): amended EMP before broiler use starts (including removal of dead bird composting provisions and replacing with freezing/removal; revised audit document retention to 10 years; delivery timing restrictions; operational controls such as decommissioning faulty fans within 3 business days; shed clean out timing; litter/waste restrictions; traffic management compliance).
    • Landscaping: revised buffer mound height to max 1m, wider bases, locally indigenous species, increased buffer widths up to 40m for sensitive interfaces, and ongoing maintenance; landscape performance bond required.
    • Land capability assessment: amended LCA prior to either use starts, addressing open drinking water catchment impacts and land capability/GED compliance.
    • Amenity controls: silent security alarms, biosecurity gate with truck wheel wash, covered litter trucks, baffled lighting, noise limits via EPA protocol, noise management plan submission, and complaint investigation/remedial action processes.
    • Wastewater: onsite wastewater management system requirements and performance standards (including treatment targets and disposal methods such as pressure-compensating sub-surface irrigation).
    • Access/traffic: access only from Pyrenees Highway; single access point; heavy vehicle access restricted to pre-approved routes; Traffic Management Plan required; loading/unloading within site boundaries.
    • Infrastructure: stormwater quality/quantity controls; no effluent/contaminated stormwater to Council drainage; drainage to retention dam; LUAA assessment for works on crown land; road all-weather standard and engineering plan approvals.
    • VicTrack land: license agreement for access over VicTrack land prior to development; no materials to enter/store on railway land.
    • Expiry: permit expires if use not started within 6 years; first shed not started within 4 years; final shed not completed within 6 years (with extension pathway under s69).
• Impact:
  • Allows a significant agricultural industry development while imposing strong biosecurity, environmental management, wastewater, stormwater, amenity, and traffic controls to protect surrounding land uses and waterways.
• Next steps:
  • Notice of Decision to Grant the permit is issued.
  • The permit holder must submit amended plans/EMP/land capability assessment and comply with pre-start requirements before any development or broiler use begins.

Approve amended resolution for D070-24 heritage permit (motion carried)

• Context: Council revisited and voted on an amended resolution for the heritage overlay permit at 10 Dundas Road (D070-24), determining the final form of the decision notice.
• Details:
  • Item: D070-24, 10 Dundas Road, Maryborough.
  • Amended resolution: to issue a Notice of Decision to Grant a permit for buildings and works in a heritage overlay under the Central Goldfields Planning Scheme.
  • Voting outcome (division recorded):
    • For: Cr Liesbeth Long, Cr Gerard Murphy, Cr Jake Meyer
    • Against: Cr Anna de Villiers (La Vella), Cr Geoff Bartlett, Cr Ben Green
  • Result: motion carried (as recorded in the minutes).
  • Core permit conditions included: amended plans for window style (W1–W6 double hung, not awning), non-reflective neutral/approved cladding colours, construction amenity and asset protection requirements, and standard heritage permit expiry timeframes.
• Impact:
  • Finalises Council’s position on the heritage redevelopment approval process, enabling the permit to proceed on the basis of the endorsed conditions.
• Next steps:
  • Council issues the Notice of Decision in the carried amended form.
  • The permit holder must then prepare and submit the required amended plans prior to commencement to satisfy the Responsible Authority.

Community Impact

• Sebastopol Road residents (Maryborough): Approval of a 34-dwelling development at 7/22 Sebastopol Road, including removal of native vegetation and creation of a Council reserve/easements, changing local streetscape and land use
• Nearby residents (Sebastopol Road/adjacent properties): Construction impacts from site works (roads/footpaths/stormwater/detention basin), with requirements for sediment, noise, dust, lighting control, and “as constructed” civil works handover to Council
• Pedestrians and mobility users (Sebastopol Road area): Upgraded road design and new/updated footpaths/pram crossings to Disability Discrimination Act standards, plus continuous pedestrian paths connecting dwelling entries to a street
• Stormwater/flood-affected residents (east side of Sebastopol Road): Stormwater detention and drainage works with conditions to manage runoff rates, maintain flood storage, and set finished floor levels above 1% AEP flood levels
• Residents near 3280 Pyrenees Highway (Carisbrook/Moolort area): Granting a permit for a broiler farm (up to 400,000 birds) with ongoing requirements to control noise, odour, dust, lighting, litter/waste handling, and traffic impacts
• Heritage overlay residents (10 Dundas Road, Maryborough): Notice of decision to grant a heritage-overlay permit for redevelopment of an existing dwelling, with conditions limiting window changes, requiring non-reflective external cladding, and managing construction amenity impacts

Other Notable Items

• Petition lodged against 7 Sebastopol Road 34-dwelling development referred to CEO for consideration.
• Conflict-of-interest declarations affected Item 7.2 (Sebastopol Road) and Item 7.5 (Pyrenees Highway).
• Council adopted updated S6 Instrument of Delegation to staff (administrative governance change).
• Sebastopol Road 34 dwellings permit granted with extensive stormwater, landscaping, and passive-surveillance conditions.
• Broiler farm at 3280 Pyrenees Highway: permit recommendation lost after division; further discussion/consideration implied.

Tech & Innovation Notes

• Digital/online documentation & formats (planning/construction deliverables)
  Plans and submissions required “in electronic form”; “as constructed” civil drawings required in digital formats (.dwg and .shp GDA2020 / MGA zone 54- EPSG:7854).
• Digital CAD/GIS-like asset requirements
  Specific requirement to provide “as constructed” drawings in .dwg and .shp with GDA2020 coordinate system.
• Use of electronic submissions for compliance documents
  Multiple conditions require plans/management plans to be submitted electronically (e.g., landscape, construction plans, EMPs, environmental management plans).
• Telecommunications/IT infrastructure (development services)
  Planning conditions mention reticulated telecommunications should be provided in shared trenching.
• Security/alarms connected to a security service (cyber-physical control)
  Broiler farm permit requires security alarms to be connected to a security service.
• Operational tech reference (farm operations)
  Broiler farm conditions include “broadband reverse beepers” for bird pick-up trucks.

Key Decisions & Outcomes

• Confirmed 26 November 2025 Council meeting minutes.
• Endorsed updated Aerodrome Advisory Group Terms of Reference and EOI process.
• Deferred planning item D070-24 10 Dundas Street, Maryborough to 26 February 2026.
• Approved CEO delegated authority for additional asphalt panel expenditure beyond $1.2M.
• Endorsed 2026 Central Goldfields Citizen of the Year nominees for Australia Day announcement.
• Adopted Statutory Planning Delegation Policy with specified amendments.

Detailed Descriptions

Confirmed 26 November 2025 Council meeting minutes

• Context: Council considered whether the minutes from the prior Council meeting were an accurate record for formal confirmation.
• Details:
  • Council resolution (moved by Cr La Vella, seconded by Cr Bartlett) confirmed the Minutes of the Council Meeting held on 26 November 2025.
  • This confirmation occurred at the Council Meeting on Wednesday 17 December 2025 at Maryborough Town Hall, 71 Clarendon Street, Maryborough.
• Impact: Provides an official and agreed record of Council decisions, enabling continuity and legal/administrative certainty for subsequent actions.
• Next steps: The confirmed minutes stand as the official record and support ongoing implementation of decisions made around that meeting.

Endorsed updated Aerodrome Advisory Group Terms of Reference and EOI process

• Context: Council reviewed updated governance arrangements for the Aerodrome Advisory Group and the process to recruit/replace members.
• Details:
  • Council endorsed the updated Terms of Reference for the Aerodrome Advisory Group (report item 7.1).
  • Council also formally acknowledged the contributions of current members over the past 24 months.
  • Council authorised the CEO (or delegate) to conduct a public Expression of Interest (EOI) process in February 2026 to appoint members under the updated Terms of Reference.
  • A further report will be presented to Council to confirm appointments after the EOI process completes.
• Impact: Strengthens community input and advisory oversight for aerodrome-related matters by ensuring the group’s role and membership process are current and transparent.
• Next steps:
  • February 2026: public EOI process undertaken by the CEO/delegate.
  • Post-EOI: a further Council report will be brought back to confirm appointments.

Deferred planning item D070-24 10 Dundas Street, Maryborough to 26 February 2026

• Context: A statutory planning matter required additional time before Council could determine it.
• Details:
  • The item was D070-24: 10 Dundas Street, Maryborough (listed as agenda item 7.2 after the agenda re-order).
  • An amended motion was carried to defer the item to the Council Meeting on 26 February 2026.
  • Moved by Cr Bartlett, seconded by Cr de Villiers, and carried.
• Impact: Delays the decision for the affected property, allowing further preparation/consideration before Council makes a determination.
• Next steps:
  • Bring the matter back for consideration at the Council Meeting on 26 February 2026.

Approved CEO delegated authority for additional asphalt panel expenditure beyond $1.2M

• Context: Council needed to ensure ongoing roadworks/maintenance procurement could continue under the asphalt panel contract while staying within budget and delegation limits.
• Details:
  • Agenda item 7.5: Contract G1882-2023 Panel of Suppliers – Supply, Deliver & Lay Asphalt.
  • Council delegated authority to the CEO to approve purchase orders and expenditure under Contract G1882-2023 beyond the initial authorised $1.2M (inc. GST) limit, provided that:
    • expenditure remains within Council’s adopted budget allocations for the 2025–2026 financial year, and
    • expenditure complies with the CEO’s financial delegation limits under the S5 Instrument of Delegation.
  • Moved by Cr Murphy, seconded by Cr Bartlett, and carried.
• Impact: Improves procurement responsiveness for asphalt works while maintaining financial controls and budget compliance.
• Next steps:
  • CEO may approve additional orders/expenditure under the stated conditions for 2025–2026, consistent with the S5 delegation and adopted budget.

Endorsed 2026 Central Goldfields Citizen of the Year nominees for Australia Day announcement

• Context: Council selected nominees for the annual Citizen of the Year awards to be publicly announced on Australia Day.
• Details:
  • Agenda item 7.6: 2026 Central Goldfields Citizen of the Year Awards.
  • Council resolution endorsed:
    1. the recommended nominees for each award category contained in the confidential attachment (Confidential Business); and
    2. noted that recipients will be publicly announced at Council’s Australia Day Ceremony on Monday 26 January 2026.
  • Moved by Cr Long, seconded by Cr La Vella, and carried.
• Impact: Enables timely community recognition and supports public celebration of local contributions at Australia Day.
• Next steps:
  • Monday 26 January 2026: nominees/recipients announced at the Australia Day Ceremony.

Adopted Statutory Planning Delegation Policy with specified amendments

• Context: Council adopted updated statutory planning delegation arrangements, including changes to decision thresholds and councillor interaction provisions.
• Details:
  • Agenda item 7.9: Statutory Planning Delegation Policy.
  • Council adopted the policy with amendments, including:
    • Table 1 – Planning Permit Application Criteria/Determination:
      • Planning Permit or Amended Planning Permit – value up to $5 million; or between 1–3 eligible objections received → Delegated Officers.
      • Planning Permit or Amended Planning Permit – value above $5 million; or 4+ eligible objections received; or planning application called in by a Councillor under Section 7.3 of the Policy → Council.
    • 8.3 Councillor interaction with planning applicants:
      • removed paragraph two beginning “To maintain transparency and integrity…”
      • in paragraph three, second sentence beginning “Instead,” replaced “instead” wording so it now uses “must” instead of “should” (as specified in the resolution).
  • Moved by Cr La Vella, seconded by Cr de Villiers, and carried.
• Impact: Clarifies who makes planning decisions (Council vs delegated officers) based on development value, objection thresholds, and call-in provisions—improving consistency and governance transparency.
• Next steps:
  • The adopted policy (with amendments) takes effect as per Council’s adoption process, and delegated decision-making will align to the updated criteria going forward.

Community Impact

• Maryborough residents: Council deferred consideration of the planning item for 10 Dundas Street, with the matter to return at the 26 February 2026 Council meeting
• Carisbrook residents: Planning item for 3280 Pyrenees Highway (D022-23) was presented but no motion was carried, leaving the outcome unresolved pending further Council process
• Mount Glasgow residents: Planning application for 65 Wattle Gully Road (035-25) lapsed due to no motion being presented, delaying/affecting the decision timeline for the proposed dwelling in the RCZ
• Local businesses and contractors: CEO delegated authority to approve additional asphalt panel purchases beyond the initial $1.2M limit (within the 2025–26 budget), potentially increasing local roadworks supply and delivery activity
• Planning applicants and residents across the municipality: Adoption of the Statutory Planning Delegation Policy changes who decides planning permits (including thresholds up to $5M and objection-count triggers), affecting decision pathways and timing
• Aerodrome community stakeholders: Updated Aerodrome Advisory Group Terms of Reference and an February 2026 Expression of Interest process to appoint members, influencing how aerodrome-related advice is provided to Council

Other Notable Items

• Mayor requested a minute silence for those impacted by the Bondi Beach shooting.
• Community concerns: Cr Long declared conflict over a Carisbrook development opposing organisation.
• Aerodrome Advisory Group: EOI planned for February 2026 to appoint new members.
• Planning applications at 65 Wattle Gully Road and 3280 Pyrenees Highway lapsed without motions.
• Australia Day 26 January 2026: Citizen of the Year nominees to be publicly announced.

Tech & Innovation Notes

• Public Expression of Interest (EOI) process planned for February 2026 to appoint members to the Aerodrome Advisory Group (governance/participation process).

Key Decisions & Outcomes

• Confirmed 22 October 2025 minutes with clerical amendment to item 7.2 division.
• Reordered agenda so item 7.2 Splash Park is heard last.
• Decided not to prioritise Carisbrook Railway Station proposal; revisit within four years.
• Adopted Statutory Planning Delegation Policy with review at least every four years.
• Splash Park feasibility: project not financially viable; publish study only, no consultation.
• Confirmed Splash Park will not be prioritised due to misalignment with council plans.

Detailed Descriptions

Confirmed 22 October 2025 Minutes with Clerical Amendment (Item 7.2 Division)

• Context: Council considered confirmation of the minutes from the previous meeting held on Wednesday 22 October 2025, with a specific correction required to item 7.2.
• Details:
  • Council resolved on Wednesday 26 November 2025 to confirm the 22 October 2025 minutes subject to the clerical insertion of the omitted division in item 7.2.
  • Moved: Cr Geoff Bartlett; Seconded: Cr Grace La Vella; Carried.
• Impact: Ensures the official record of Council proceedings is accurate and complete, particularly the recorded voting division for item 7.2.
• Next steps: The amended minutes are treated as the confirmed official record and remain available for reference in future Council decisions and audits.

Reordered Agenda so Item 7.2 Splash Park is Heard Last

• Context: During the meeting, a procedural request was made under section 20 to change the order of agenda items.
• Details:
  • Council resolved that the matter listed as 7.2 be heard after item 7.3, meaning 7.2 would be heard last.
  • Moved: Cr Jake Meyer; Seconded: Cr Grace La Vella; Carried.
• Impact: The Splash Park matter (item 7.2) was delayed until after the Statutory Planning Delegation Policy item (7.3), affecting the meeting flow and timing of discussion/voting.
• Next steps: Item 7.2 was subsequently heard after item 7.3, and the Splash Park resolution was voted on later in the meeting.

Not Prioritising Carisbrook Railway Station Proposal (Revisit Within Four Years)

• Context: Council considered an update regarding a February 2025 Notice of Motion about the Carisbrook Railway Station proposal, including potential community and heritage benefits.
• Details:
  • Council acknowledged the proposal may offer community and heritage benefits, but resolved not to prioritise the project at this time.
  • Reason cited: it does not align with the recently adopted Financial Plan, Asset Plan, and Council Plan objectives, and would require redirecting resources away from priority areas identified through community consultation.
  • Resolved that the proposal be brought back to Council within 4 years to reconsider.
  • Amendment/Resolution moved: Cr Grace La Vella; Seconded: Cr Jake Meyer; Carried.
  • Division:
    • For: Cr La Vella, Cr Long, Cr Murphy, Cr Green, Cr Meyer
    • Against: Cr Bartlett, Cr de Villiers
• Impact: The community does not receive immediate advancement of the Carisbrook Railway Station proposal; however, it is formally scheduled for reconsideration after four years.
• Next steps: Bring the proposal back to Council within four years for reassessment against future plans, priorities, and available resources.

Adopted Statutory Planning Delegation Policy (Review at Least Every Four Years)

• Context: Council considered a report on the benefits of adopting a Statutory Planning Delegation Policy to support decision-making and governance.
• Details:
  • Council resolved to:
    1. Note the benefits of the policy as outlined in the report.
    2. Adopt the Statutory Planning Delegation Policy.
    3. Commit to periodic review (minimum every 4 years) to ensure ongoing relevance and effectiveness.
  • Moved: Cr Grace La Vella; Seconded: Nil; Resolution Lapsed (as recorded in the minutes).
• Impact: If implemented following the lapse outcome, the policy would strengthen governance consistency and clarify delegated authority for statutory planning functions; it also sets an expectation for regular review.
• Next steps: Confirm the administrative follow-up required after the “lapsed” recording, and ensure the policy is finalised/implemented and scheduled for review at least every four years.

Splash Park Feasibility: Not Financially Viable; Publish Study Only (No Consultation)

• Context: Council considered the Splash Park Feasibility Study and whether to progress the concept further, including transparency and community engagement requirements.
• Details:
  • Council resolved to:
    1. Note the findings and acknowledge the project is not financially viable.
    2. Publish the Splash Park Feasibility Study on Council’s website for transparency, but not undertake community consultation on the concept plan.
    3. Confirm the project will not be prioritised because it does not align with the recently adopted Council Plan, Financial Plan, and Asset Plan, and would require redirecting resources away from priority renewal projects identified through community consultation.
  • Moved: Cr Grace La Vella; Seconded: Cr Geoff Bartlett; Carried.
• Impact: Residents receive transparency through publication of the feasibility study, but the project will not proceed to consultation or prioritisation, reducing expectations for near-term delivery.
• Next steps:
  • Publish the feasibility study on Council’s website.
  • No community consultation on the concept plan will occur.
  • The project remains unprioritised and resources continue to focus on renewal priorities already identified.

Confirmed Splash Park Will Not Be Prioritised Due to Misalignment with Council Plans

• Context: Following the feasibility assessment, Council determined the Splash Park concept should not compete for resources against existing strategic priorities.
• Details:
  • Council confirmed the Splash Park will not be prioritised because it:
    • Does not align with the recently adopted Council Plan, Financial Plan, and Asset Plan; and
    • Would require redirecting resources away from priority renewal projects identified through community consultation.
  • This confirmation was part of the item 7.2 Splash Park Feasibility Study resolution on Wednesday 26 November 2025.
  • Moved: Cr Grace La Vella; Seconded: Cr Geoff Bartlett; Carried.
• Impact: The community’s investment focus shifts away from the Splash Park concept toward already-approved renewal priorities, potentially improving delivery outcomes for higher-aligned projects.
• Next steps: Maintain the project as non-priority; ensure ongoing planning and budgeting reflect the Council Plan/Financial Plan/Asset Plan alignment going forward.

Community Impact

• Carisbrook Railway Station area: Council will not prioritise the Carisbrook Railway Station proposal now, with potential heritage/community benefits deferred and reconsidered within 4 years
• Residents overall (council-wide services): Splash Park project is confirmed not financially viable and will not be prioritised, meaning no near-term investment in a splash park
• Families/children in the splash-park catchment: Council will publish the Splash Park Feasibility Study online but will not run community consultation on the concept plan, reducing opportunities to influence a future splash park design
• Community groups seeking new projects: Resources will be redirected away from the splash park and away from the Carisbrook Railway Station proposal toward priority renewal projects identified through community consultation
• Planning applicants and landowners: Council adopts a Statutory Planning Delegation Policy, which may change how planning decisions are delegated and processed
• Community transparency (digital access): The Splash Park Feasibility Study will be published on Council’s website to improve public access to project information despite no consultation or delivery commitment

Other Notable Items

• Community asset committees AGM minutes received and noted for multiple local halls and centres.
• Agenda order changed: item 7.2 Splash Park moved to be heard last.
• Carisbrook Railway Station proposal not prioritised; to return within four years.
• Splash Park Feasibility Study published online; no community consultation planned.
• Statutory Planning Delegation Policy adopted but review required at least every four years.

Tech & Innovation Notes

• Online publication / digital transparency
  Council resolution to publish the “Splash Park Feasibility Study” on Council’s website.
• Remote participation
  Gerard Murphy attended online (listed as “online” in the meeting attendance).

Key Decisions & Outcomes

• Establish office of Deputy Mayor for the coming term
• Set Mayor and Deputy Mayor term length to one year
• Elect Cr Ben Green as Mayor for the term
• Elect Cr Anna de Villiers as Deputy Mayor for the term
• Appoint councillor representatives to committees for a one-year term
• Defer second appointee to Municipal Emergency Management Committee to later meeting

Detailed Descriptions

Establish Office of Deputy Mayor for the Coming Term

• Context: A motion was put to Council at the Statutory Council Meeting to determine whether the Deputy Mayor office would be established for the coming term.
• Details:
  • Date/meeting: Wednesday 19 November 2025 (Maryborough Town Hall, 71 Clarendon Street, Maryborough; meeting commenced 6:00pm).
  • An alternative motion “not to establish an office of Deputy Mayor for the coming term” was moved by Cr Murphy and seconded by Cr Meyer and was lost.
  • Amended motion “to establish an office of Deputy Mayor for the coming term” was moved by Cr Grace La Vella and seconded by Cr Anna de Villiers and was carried.
• Impact: Confirms the Deputy Mayor role will exist for the coming term, enabling continuity of leadership and formal representation when the Mayor is unavailable.
• Next steps: Council proceeded to nominations and the formal election of the Deputy Mayor at the same meeting.

Set Mayor and Deputy Mayor Term Length to One Year

• Context: Following the decision to establish the Deputy Mayor office, Council determined the length of the Mayor and Deputy Mayor terms.
• Details:
  • Date/meeting: Wednesday 19 November 2025.
  • Motion: “That Council determines the length of term of the Mayor and Deputy Mayor to be set at one year.”
  • Moved by: Cr Ben Green
  • Seconded by: Cr Grace La Vella
  • Result: Carried
• Impact: Provides a clear, fixed leadership term of one year, supporting predictable governance and timely re-election processes.
• Next steps: Council conducted the election of the Mayor and then the Deputy Mayor for the one-year term.

Elect Cr Ben Green as Mayor for the Term

• Context: After establishing the Mayor election process (with the CEO acting as Chairperson), Council called for nominations for the office of Mayor.
• Details:
  • Date/meeting: Wednesday 19 November 2025.
  • Nominations called for Mayor:
    • Cr Ben Green (moved by Cr de Villiers; seconded by Cr La Vella) — accepted
    • Cr Grace La Vella (moved by Cr Murphy; seconded by Cr Meyer) — accepted (but Cr La Vella was not ultimately elected)
    • Cr Anna de Villiers (moved by Cr Murphy; seconded by Cr Meyer) — declined
    • Cr Geoff Bartlett (moved by Cr Murphy; seconded by Cr Meyer) — declined
  • Voting: CEO called for votes for Cr Green first, then for Cr Long.
  • Result: Cr Ben Green was duly elected Mayor by absolute majority.
• Impact: Establishes Cr Ben Green as the principal civic leader for the one-year term, shaping Council leadership priorities and representation.
• Next steps: Standing orders were temporarily suspended to allow the Mayor to address the meeting, then resumed; the Deputy Mayor election followed.

Elect Cr Anna de Villiers as Deputy Mayor for the Term

• Context: Once Council established the Deputy Mayor office, nominations were called and an election conducted in accordance with the Governance Rules.
• Details:
  • Date/meeting: Wednesday 19 November 2025.
  • Nominations called for Deputy Mayor:
    • Cr Anna de Villiers (moved by Cr La Vella; seconded by Cr Ben Green) — accepted
    • Cr Geoff Bartlett (moved by Cr Murphy; seconded by Cr Meyer) — declined
    • Cr Liesbeth Long (moved by Cr Murphy; seconded by Cr Meyer) — accepted
    • Cr Gerard Murphy — nominated by Cr Meyer; declined before a seconder was called
  • Recess: Cr Bartlett requested a five-minute recess at 6:35pm; recess concluded at 6:40pm.
  • Voting: Deputy Mayoral votes were called for Cr de Villiers, then Cr Long.
  • Result: Cr Anna de Villiers was declared Deputy Mayor by absolute majority.
• Impact: Confirms Cr de Villiers as the formal Deputy Mayor for the one-year term, supporting leadership continuity and acting capacity when required.
• Next steps: Standing orders were suspended to allow the elected Deputy Mayor to address the meeting, then resumed.

Appoint Councillor Representatives to Committees for a One-Year Term

• Context: Council resolved to nominate councillor representatives to various committees/statutory bodies for a one-year term, following motions carried at the meeting.
• Details:
  • Date/meeting: Wednesday 19 November 2025.
  • General resolution basis: “That Council nominates its representatives to the committees for a one-year term…”
  • Appointments included (not exhaustive of every motion, but capturing the committee outcomes recorded):
    • Audit and Risk Committee (2 members + 1 emergency representative per ARC Charter)
      • Cr Geoff Bartlett
      • Cr Grace La Vella
      • Mayor Ben Green (substitute)
    • CEO Employment Matters Advisory Committee
      • All Councillors
    • MAV Committee
      • Cr Anna de Villiers
      • Cr Geoff Bartlett
      • (Motion carried specifying 2 representatives: Cr Bartlett and Cr de Villiers)
    • Rural Councils Victoria (RCV)
      • Cr Gerard Murphy
    • Central Victoria Greenhouse Alliance
      • Cr Lisbeth Long
    • Municipal Emergency Management Committee / Municipal Fire Management Committee
      • Mayor Ben Green (first appointee)
    • Energy Breakthrough Committee
      • Cr Lisbeth Long
    • Australia Day Committee
      • All Councillors
    • Climate Action Stewarding Group
      • Cr Geoff Bartlett
    • Tullaroop Creek Carisbrook Advisory Group
      • Cr Anna de Villiers
    • Aerodrome Advisory Group
      • Cr Geoff Bartlett
    • Walking and Cycling Advisory Group
      • Cr Grace La Vella
    • Community Asset Committees (CACs) (representatives recorded)
      • Mayor Ben Green: Talbot Community, Daisy Hill Community Centre, Adelaide Lead Hall, Talbot Town Hall, Talbot Community Homes
      • Cr Liesbeth Long: Dunolly Historic Precinct Management Committee
      • Cr Anna de Villiers: Tullaroop Leisure Centre Committee
• Impact: Ensures Council has structured representation across governance, advisory, statutory, and community committees—supporting accountability, expertise, and effective advocacy for local priorities.
• Next steps: Council will proceed with the deferred appointment (see next item) and implement committee representation arrangements for the one-year term.

Defer Second Appointee to Municipal Emergency Management Committee to Later Meeting

• Context: Council appointed one representative to the Municipal Emergency Management Committee/Municipal Fire Management Committee but deferred the second appointment to allow Cr Meyer to be nominated.
• Details:
  • Date/meeting: Wednesday 19 November 2025.
  • Motion outcome:
    • Mayor Ben Green appointed to Municipal Emergency Management Committee / Municipal Fire Management Committee.
    • A second appointee was deferred:
      • Motion: “That there be a motion deferred for a second appointee until a later meeting to allow Cr Meyer to be nominated for this committee.”
      • Moved by: Cr Ben Green
      • Seconded by: Cr Geoff Bartlett
      • Carried
  • Recorded note: “Cr Meyer left Council meeting… at 6:45pm” (prior commitment), and the second appointment was therefore held over.
• Impact: Prevents incomplete representation while ensuring the committee nomination process includes Cr Meyer when he can be nominated, maintaining continuity and compliance with Council’s intended membership.
• Next steps: The second appointee will be considered at a later meeting once Cr Meyer is nominated.

Community Impact

• Residents (local governance): Mayor and Deputy Mayor roles confirmed for a one-year term, influencing local leadership priorities and decision-making timelines
• Residents (community representation): Council appointed councillor representatives to multiple advisory/committee bodies for a one-year term, shaping how community issues are raised and progressed
• Residents (audit and risk): Audit and Risk Committee membership set for the term, affecting oversight of council finances, risk management, and compliance
• Residents (employment matters): All councillors appointed to the CEO Employment Matters Advisory Committee, affecting how senior staff employment issues are reviewed
• Residents (community assets): Mayor Ben Green appointed as representative to several community asset committees (Daisy Hill Community Centre, Adelaide Lead Hall, Talbot Town Hall, Talbot Community Homes), impacting governance and priorities for these facilities
• Residents (local services and planning groups): Appointments made to groups including Municipal Emergency Management/Fire Management, Walking and Cycling Advisory, Climate Action Stewarding, and Tullaroop Creek/Carisbrook Advisory, influencing emergency preparedness, active transport, climate initiatives, and local environmental planning

Other Notable Items

• Community concerns not recorded; no declarations of conflict of interest were raised.
• Recess requested at 6:35pm by Cr Bartlett during Deputy Mayor election.
• CEO acted as chair for Mayoral election, following governance rules and absolute majority.
• Deferred appointment of a second committee appointee to a later meeting pending Cr Meyer nomination.
• Mayor and Deputy Mayor term set to one year for the coming term.

Key Decisions & Outcomes

• Adopt Annual Report 2024–2025 for council publication
• Adopt Council Plan 2025–2029 and Year 1 Annual Action Plan 2025–26
• Adopt Community Panel Outcomes Report (2025) and formal responses to recommendations
• Adopt Financial Plan 2025–2035 and Asset Plan 2025; publish on council website
• Accept VCAT consent order for 42 Victoria St Carisbrook subdivision; issue permit
• Vacate scheduled 7 Nov 2025 VCAT hearing following consent order acceptance

Detailed Descriptions

Adopt Annual Report 2024–2025 for council publication

• Context: Council considered the Annual Report 2024–2025 for formal adoption to meet statutory reporting requirements under the Local Government Act 2020.
• Details:
  • Council meeting date: Wednesday 22 October 2025
  • Resolution: Council resolved to adopt the Annual Report 2024–2025
  • Council noted the Annual Report was prepared in accordance with the Local Government Act 2020
  • Moved by Cr Jake Meyer, seconded by Cr Liesbeth Long
• Impact: Enables Council to publicly report on performance and accountability for 2024–2025, supporting transparency to residents and stakeholders.
• Next steps: The Annual Report is progressed for council publication following adoption (with final publication arrangements handled through Council’s normal reporting processes).

Adopt Council Plan 2025–2029 and Year 1 Annual Action Plan 2025–26

• Context: Council reviewed strategic planning documents following public exhibition and Councillor discussion to set priorities and operational delivery for the coming term.
• Details:
  • Council Plan: 2025–2029, incorporating the Municipal Public Health and Wellbeing Plan
  • Public exhibition and Councillor discussion date: 8 October 2025
  • Year 1 Annual Action Plan: 2025–26 adopted as the operational plan to guide implementation of the Council Plan during the 2025–26 financial year
  • Resolution authorises:
    • CEO to make minor editorial or administrative amendments for final publication
    • Publication on Council’s website and through other relevant communication channels
  • Moved by Cr Anna de Villiers, seconded by Cr Gerard Murphy
• Impact: Provides a clear, community-facing roadmap for Council priorities and measurable actions over 2025–2029, with practical delivery focus for 2025–26.
• Next steps:
  • CEO (or delegate) finalises minor editorial/administrative amendments
  • Council Plan 2025–2029, Annual Action Plan 2025–26 are published online and communicated to the community.

Adopt Community Panel Outcomes Report (2025) and formal responses to recommendations

• Context: Council considered the outcomes of a deliberative Community Panel process and the required formal responses to its recommendations.
• Details:
  • Document adopted: Community Panel Outcomes Report (2025)
  • Adoption includes Council’s formal responses to each of the fifty-one (51) recommendations
  • Council noted submitters and Community Panel members will receive:
    • A written summary of Council’s responses
    • Notification of Council’s resolution
  • Resolution also authorises publication alongside the Council Plan and Annual Action Plan
  • Moved by Cr Anna de Villiers, seconded by Cr Gerard Murphy
• Impact: Strengthens community participation by ensuring panel recommendations are formally considered and transparently responded to.
• Next steps:
  • Written response summaries are prepared and sent to submitters and Community Panel members
  • Report is published on Council’s website as part of the broader suite of adopted planning documents.

Adopt Financial Plan 2025–2035 and Asset Plan 2025; publish on council website

• Context: Council adopted long-term financial and asset planning documents following community engagement and compliance with statutory requirements under the Local Government Act 2020.
• Details:
  • Financial Plan: 2025–2035 (adopted as Attachment 1)
  • Asset Plan: 2025 (adopted as Attachment 2)
  • Council resolved it has:
    • Considered all feedback received
    • Complied with the Local Government Act 2020 requirements
  • Council thanked community members who participated in engagement to inform the plans
  • Resolution includes making the plans available via Council’s website
  • Moved by Cr Gerard Murphy, seconded by Cr Anna de Villiers
• Impact: Provides residents and stakeholders with a long-term view of Council’s financial sustainability and asset management priorities through 2035.
• Next steps:
  • Plans are uploaded/published on Council’s website following adoption.

Accept VCAT consent order for 42 Victoria St Carisbrook subdivision; issue permit

• Context: Council considered the outcome of a VCAT compulsory conference relating to a planning permit application for a two-lot subdivision at 42 Victoria Street, Carisbrook.
• Details:
  • Planning Permit Application No.: D044/23
  • Location: 42 Victoria Street, Carisbrook
  • Land context: General Residential Zone, Erosion Management Overlay, and Land Subject to Inundation Overlay (Schedule 2)
  • VCAT conditional request for consent order dated: 9 September 2025
  • Council accepted the consent order and authorised:
    • CEO (or delegate) to notify VCAT of acceptance by 23 October 2025
    • CEO (or delegate) to issue Planning Permit D044/23 consistent with the consent order and Council’s obligations under the Planning and Environment Act 1987
  • Council acknowledged the consent order reflects negotiated outcomes addressing original concerns, including:
    • Revised lot layout to improve integration with surrounding residential character
    • Updated drainage strategy to address localised flooding risks
    • Traffic management improvements, including clearer access arrangements to Victoria Street
    • Retention of existing vegetation where feasible and enhanced landscaping conditions
    • Clarification of permit conditions to ensure compliance with overlays and transport zone requirements
  • Council acknowledged acceptance sets aside Council’s original decision at the 26 March 2025 Council Meeting
  • Moved by Cr Ben Green, seconded by Cr Gerard Murphy
• Impact: Progresses the subdivision approval in line with negotiated planning outcomes, reducing uncertainty for the applicant and clarifying conditions to protect local environmental and transport considerations.
• Next steps:
  • Notify VCAT of acceptance by 23 October 2025
  • Issue Planning Permit D044/23 following the consent order terms
  • The scheduled VCAT hearing is to be vacated (see next decision item).

Vacate scheduled 7 Nov 2025 VCAT hearing following consent order acceptance

• Context: Council noted that acceptance of the VCAT consent order removes the need for the previously scheduled tribunal hearing.
• Details:
  • Scheduled VCAT hearing date: 7 November 2025
  • Council resolution explicitly notes that with acceptance of the consent order, the hearing will be vacated and no further attendance is required
  • This was included as part of the same resolution authorising acceptance and permit issuance
• Impact: Reduces costs and administrative burden for all parties by preventing an unnecessary tribunal appearance.
• Next steps:
  • VCAT hearing is formally vacated following consent order acceptance
  • Parties do not attend on 7 November 2025 (no further action required for attendance).

Community Impact

• Residents (Maryborough/Carisbrook): Adoption of the Council Plan 2025–2029 and Year 1 Action Plan 2025–26 will shape local service priorities, programs, and delivery targets for 2025–26
• Community members: Publication and communication of the Community Panel Outcomes Report (including Council’s formal responses to 51 recommendations) will affect how community feedback is translated into Council actions
• Ratepayers: Adoption of the Financial Plan 2025–2035 will guide long-term budgeting and spending decisions over the next decade, influencing future rates/charges and funding priorities
• Property owners (Carisbrook, 42 Victoria St): Acceptance of the VCAT consent order will enable the two-lot subdivision to proceed under updated conditions (including revised lot layout and drainage strategy)
• Local residents (Carisbrook, Victoria St area): Traffic management improvements and clearer access arrangements tied to the subdivision approval will change vehicle/pedestrian movement around the site
• Residents affected by flooding risk (municipality-wide): Council’s endorsed approach to sustainable development and ongoing flooding-risk work (e.g., Carisbrook Flood Study and proposed flood amendments) will influence where and how development is approved in flood-affected areas

Other Notable Items

• Community engagement feedback thanked for shaping the Financial Plan 2025–2035 and Asset Plan 2025.
• Council acknowledged negotiated outcomes addressing original concerns for 42 Victoria St Carisbrook subdivision.
• Ongoing flooding risk commitment noted, referencing multiple land-use and flood study initiatives.
• Mayor and councillor recognition exchanged for the Mayor’s year dedication and personal sacrifice.
• Future VCAT hearing on 7 November 2025 vacated following consent order acceptance.

Tech & Innovation Notes

• Council Plan/Action Plan adoption includes endorsement to publish documents on Council’s website and via other communication channels (digital publication of council documents).

Key Decisions & Outcomes

• Adopt amended Audit and Risk Committee Charter with attached appendices.
• Approve in principle 2024/25 Annual Financial Report and Performance Statement.
• Endorse interim Community Support Policy amendments and note 2025–2026 grants outcomes.
• Adopt Central Goldfields Shire Council General Local Law 2025 and authorise public notice.
• Refer Maryborough Soccer Club dedicated facility petition to CEO for consideration.
• Make MKM site (53 Burns Street) available on long-term lease for community garden from 1 Dec 2025.

Detailed Descriptions

Adopt amended Audit and Risk Committee Charter with attached appendices

• Context: Council considered an amendment to the Audit and Risk Committee Charter to ensure the Committee’s governance arrangements remain current and fit-for-purpose.
• Details:
  • Council resolution (Item 7.1) adopted “the amended Audit and Risk Committee Charter with the attached appendices.”
  • Moved: Cr Geoff Bartlett; Seconded: Cr Anna de Villiers.
  • Carried at the Council Meeting held Wednesday 24 September 2025.
• Impact: Strengthens Council’s audit and risk oversight framework, supporting clearer committee responsibilities and governance controls that underpin financial and operational integrity.
• Next steps: The amended Charter (including appendices) is to be implemented and used as the governing document for the Audit and Risk Committee going forward.

Approve in principle 2024/25 Annual Financial Report and Performance Statement

• Context: Council reviewed end-of-financial-year reporting for 2024/25, including the Annual Financial Report and Performance Statement, ahead of final certification.
• Details:
  • Council resolution (Item 7.2) approved in principle:
    1. The Annual Financial Report and Performance Statement for the financial year 2024/25.
    2. Nominated Mayor Cr Grace La Vella and Cr de Villiers to certify the Financial and Performance Statements in their final form on behalf of, and with the full authority of, Council.
  • Moved: Cr Geoff Bartlett; Seconded: Cr Ben Green.
  • Carried at the Council Meeting Wednesday 24 September 2025.
• Impact: Enables the 2024/25 reporting process to progress toward finalisation and certification, supporting transparency and accountability to the community.
• Next steps: Mayor Cr Grace La Vella and Cr de Villiers will certify the Financial and Performance Statements once they are in final form.

Endorse interim Community Support Policy amendments and note 2025–2026 grants outcomes

• Context: Council considered interim amendments to clarify Council’s role in the Community Support Policy, alongside outcomes from the 2025–2026 Community Grants Program.
• Details:
  • Declaration of conflict: Cr Liesbeth Long declared a conflict for Item 7.3 (Community Grants Program 2025–2026) and left the chamber at 6:16pm; returned at 6:30pm after the motion was carried.
  • Council resolution (Item 7.3) resolved to:
    1. Endorse proposed interim amendments to the Community Support Policy clarifying Council’s role is to “note rather than approve allocations.”
    2. Note outcomes of the 2025–2026 Community Grants Program involving 17 projects valued at $36,496.
    3. Note a comprehensive review will occur prior to the 2026–2027 funding round to embed further probity and fraud mitigation measures across the Policy, Guidelines, application form, and related processes/procedures.
  • Moved: Cr Gerard Murphy; Seconded: Cr Ben Green.
  • Carried at the Council Meeting Wednesday 24 September 2025.
• Impact: Improves governance clarity around grant allocations and strengthens future integrity controls, while confirming community grant funding outcomes for 2025–2026.
• Next steps: Council officers will progress the interim policy amendments and plan the comprehensive review ahead of the 2026–2027 funding round.

Adopt Central Goldfields Shire Council General Local Law 2025 and authorise public notice

• Context: Council considered the certified General Local Law 2025 and the statutory steps required to commence public notice.
• Details:
  • Council resolution (Item 7.4) resolved to:
    1. Note and accept certification of the Central Goldfields Shire Council General Local Law 2025 by Macquarie Local Government Lawyers dated 20 August 2025.
    2. Note the proposed Local Law was prepared in compliance with sub-section 74(3) of the Local Government Act 2020.
    3. Adopt the Local Law and authorise public notice in the Victorian Government Gazette, local newspapers, and the Council website.
  • Moved: Cr Liesbeth Long; Seconded: Gr Green.
  • Carried at the Council Meeting Wednesday 24 September 2025.
• Impact: Provides updated local regulatory framework for community and compliance matters, enabling the Local Law to progress through formal notice requirements.
• Next steps: Council will publish public notice as authorised (Gazette, local newspapers, and Council website) following adoption.

Refer Maryborough Soccer Club dedicated facility petition to CEO for consideration

• Context: Council received a petition seeking a dedicated soccer facility for the Maryborough Soccer Club and considered how it should be handled.
• Details:
  • Council resolution (Item 6.1) noted the petition and referred it to the Chief Executive Officer (CEO) for consideration.
  • Moved: Cr Jake Meyer; Seconded: Cr Ben Green.
  • Carried at the Council Meeting Wednesday 24 September 2025.
• Impact: Ensures the request is assessed through the appropriate executive and planning processes, potentially informing future facility planning and community sport outcomes.
• Next steps: The CEO will consider the petition and determine whether further reporting, feasibility work, or Council consideration is required.

Make MKM site (53 Burns Street) available on long-term lease for community garden from 1 Dec 2025

• Context: Council considered a motion (amended during the meeting) responding to extensive consultations regarding the Maryborough Community Garden’s preferred location, with the MKM site identified as the preferred Council-owned land.
• Details:
  • Location: Rear of 53 Burns Street, Maryborough (Council-owned land commonly known as the MKM site).
  • Council resolution (as amended under Notice of Motion 9.1) resolved that:
    • The rear of the Council-owned property at 53 Burns Street (MKM site) be made available subject to planning approvals on a long-term lease basis to the Maryborough Community Garden (draft lease developed by Council officers in conjunction with Maryborough Garden Club Inc).
    • Lease term: 3 x 3 x 3 = 9 years.
    • Termination/notice: Council can require the site be vacated with 6 months’ notice if required; this does not preclude future Council use if a higher community benefit opportunity eventuates.
    • CEO action: CEO to list the resulting lease agreement and any other matters needing Council approval, including planning approvals, to give effect to the arrangements.
    • Implementation timing: the CEO request in the original motion sought arrangements for the November meeting so they could take effect from 1 December 2025; the amended motion removed the explicit “November meeting” wording, but the intent remains to implement the arrangements to commence from 1 December 2025.
  • Motion moved: Cr Jake Meyer; Seconded: Cr Anna de Villiers (initial motion), then amended and carried on the amendment moved by Cr Gerard Murphy and seconded by Cr Bartlett.
  • Divisions recorded on the amendment and original motion occurred; the final amendment was carried (with Cr Green and Mayor Cr La Vella voting against on the amendment).
  • Meeting date: Wednesday 24 September 2025.
• Impact: Activates a long-vacant Council-owned site for community food production, improving local food security, community engagement, and use of Council land.
• Next steps:
  • Council officers and the CEO will progress:
    • Draft lease finalisation with Maryborough Community Garden and Maryborough Garden Club Inc.
    • Planning approvals required for the community garden use.
    • Presentation of the lease agreement and any additional approvals to Council.
  • Target commencement: 1 December 2025, subject to planning approvals and completion of the required approvals process.

Community Impact

• Maryborough residents (sports users): Council will consider the petition for a dedicated soccer facility for the Maryborough Soccer Club, potentially leading to future planning/investment decisions affecting local sporting infrastructure
• Community groups (grant recipients): 17 community grant projects will proceed under the 2025–2026 Community Grants Program, distributing $36,496 and directly supporting funded community activities
• Community groups (grant process/eligibility): Community Support Policy is amended so Council will “note” allocations rather than approve them, changing how community organisations interact with Council regarding grant funding decisions
• Community groups (future funding governance): A comprehensive review of the Community Support Policy and grant processes will occur before the 2026–2027 funding round, which may affect application requirements, guidelines, and probity/fraud safeguards for applicants
• Maryborough residents (food security): The rear of 53 Burns Street (MKM site) will be made available on a long-term lease (9 years) for the Maryborough Community Garden, supporting community access to fresh produce and nutrition initiatives from 1 December 2025 (subject to planning approvals)
• MKM site area users/residents: The previously vacant MKM site will be activated as a community garden, likely changing land use and site activity levels (with a 6 months’ notice to vacate if Council requires the site for other higher-benefit purposes)

Other Notable Items

• Petition for a dedicated Maryborough soccer facility referred to CEO for consideration.
• Community grants outcomes noted: 17 projects valued at $36,496.
• Interim Community Support Policy change: Council role clarified as “note, not approve” allocations.
• More comprehensive Community Support/Grants review scheduled before 2026–2027 funding.
• Notice of Motion: MKM site (53 Burns Street) proposed for long-term community garden lease.

Tech & Innovation Notes

• Adoption of amended Audit and Risk Committee Charter (governance/assurance framework; includes risk oversight processes).
• Financial and performance reporting approvals for FY 2024/25 (Annual Financial Report, Performance Statement, governance checklist).
• Local law adoption and public notice via Council’s website and Victorian Government Gazette/local newspapers (digital publication channel mentioned).

Key Decisions & Outcomes

• Endorsed draft Council Plan 2025–2029 for community feedback and public notice.
• Endorsed draft Financial Plan 2025–2035 and Asset Plan for community consultation.
• Agreed to advocate to retain the Maryborough VicRoads service from closure.
• Noted Council Plan Action Plan Q4 for implementation tracking.
• Updated S5 Instrument of Delegation to the CEO; revoked prior CEO delegations.
• Sent letters of condolence to Victoria Police and local police following tragedy.

Detailed Descriptions

Endorsed draft Council Plan 2025–2029 for community feedback and public notice

• Context: Council considered the draft Council Plan 2025–2029 to ensure community priorities and feedback inform the final plan. This was progressed through the statutory community engagement process under the Local Government Act 2020.
• Details:
  • Council resolution made at the Wednesday 27 August 2025 Council Meeting.
  • Council endorsed the draft Council Plan 2025–2029 for community feedback.
  • Public notice to be provided on Council’s website with written feedback invited from Monday, 1 September 2025 to Sunday, 21 September 2025.
  • Feedback process noted to align with Sections 93 and 96(1)(b) of the Local Government Act 2020, consistent with Council’s Community Engagement Policy.
  • People who provide written feedback may be heard by Council on Wednesday, 1 October 2025.
  • Adoption of the Council Plan scheduled for the Council Meeting on Wednesday, 22 October 2025 at 6:00pm.
• Impact: Residents and stakeholders have a defined opportunity to influence Council’s strategic direction for 2025–2029, including the ability to be heard by Council before final adoption.
• Next steps:
  • Collect and publish community submissions received between 1–21 September 2025.
  • Facilitate potential presentations/hearings on 1 October 2025.
  • Consider adoption at the 22 October 2025 Council Meeting.

Endorsed draft Financial Plan 2025–2035 and Asset Plan for community consultation

• Context: Council reviewed long-term financial and asset planning to guide service delivery and infrastructure decisions. The draft plans were released for community consultation before adoption.
• Details:
  • Council resolution made at the Wednesday 27 August 2025 Council Meeting.
  • Council endorsed:
    • Draft Financial Plan 2025–2035 (Attachment 1), and
    • Asset Plan 2025 (Attachment 2).
  • Public notice to be provided on Council’s website with written feedback invited from Monday, 1 September 2025 to Sunday, 21 September 2025.
  • Community feedback process noted to align with Sections 93 and 96(1)(b) of the Local Government Act 2020, consistent with Council’s Community Engagement Policy.
  • People providing written feedback may be heard by Council on Wednesday, 1 October 2025.
  • Adoption scheduled for the Council Meeting on Wednesday, 22 October 2025 at 6:00pm.
• Impact: Community input will help shape Council’s long-term financial sustainability and asset priorities, influencing how resources are allocated across the region.
• Next steps:
  • Receive and manage written submissions during 1–21 September 2025.
  • Hearing/presentation opportunity on 1 October 2025.
  • Present the finalised plans for adoption on 22 October 2025.

Agreed to advocate to retain the Maryborough VicRoads service from closure

• Context: A petition was submitted seeking to prevent the closure of the Maryborough VicRoads service, reflecting community concern about access to transport services.
• Details:
  • Council resolution made at the Wednesday 27 August 2025 Council Meeting.
  • Council noted the submitted petition and acknowledged the importance of the VicRoads service to the local community.
  • Council agreed to advocate with VicRoads and the State Government to retain services in Maryborough.
  • The motion was moved by Cr Gerard Murphy and seconded by Cr Geoff Bartlett.
• Impact: Strengthens the community’s position by formally committing Council to advocacy efforts aimed at keeping the service available locally.
• Next steps:
  • Initiate/continue advocacy with VicRoads and the State Government to seek retention of the Maryborough service.

Noted Council Plan Action Plan Q4 for implementation tracking

• Context: Council reviewed the quarterly action planning to support implementation monitoring of Council Plan commitments.
• Details:
  • Council resolution made at the Wednesday 27 August 2025 Council Meeting.
  • Council noted the Council Plan Annual Action Plan for Quarter Four (Q4) for implementation tracking.
  • The motion was moved by Cr Jake Meyer and seconded by Cr Gerard Murphy.
• Impact: Improves accountability and transparency by ensuring Q4 actions are formally tracked and recognised within Council’s implementation framework.
• Next steps:
  • Continue Q4 implementation monitoring and reporting through Council’s action plan tracking processes.

Updated S5 Instrument of Delegation to the CEO; revoked prior CEO delegations

• Context: Council updated its formal delegation arrangements to ensure the CEO’s delegated powers are current, properly documented, and aligned with governance requirements.
• Details:
  • Council resolution made at the Wednesday 27 August 2025 Council Meeting.
  • Delegation made under s 11(1)(b) of the Local Government Act 2020.
  • Council resolved that:
    1. Powers/duties/functions set out in the attached Instrument of Delegation to the Chief Executive Officer (CEO) be delegated to the person holding/acting in the CEO position, subject to conditions/limitations in the instrument.
    2. The instrument comes into force immediately upon the resolution and is to be signed by the CEO and the Mayor.
    3. All previous delegations to the CEO are revoked upon the instrument coming into force.
    4. Functions must be performed in accordance with Council guidelines/policies adopted from time to time.
  • The motion was moved by Cr Gerard Murphy and seconded by Cr Ben Green.
• Impact: Provides clearer governance authority and reduces risk of outdated delegations, ensuring decision-making is supported by the current delegation instrument.
• Next steps:
  • CEO and Mayor to sign the updated instrument immediately following the resolution.
  • Confirm revocation of all prior CEO delegations takes effect upon commencement.

Sent letters of condolence to Victoria Police and local police following tragedy

• Context: Council responded to a tragic incident involving police officers, recognising the impact on families, colleagues, and local policing services.
• Details:
  • Council resolution made at the Wednesday 27 August 2025 Council Meeting under Council Governance Rules (section 76) and Legislative Council of Victoria Standing Orders (section 5.12 Condolences and section 6.06 Motions without Notice).
  • The motion was presented by Cr Ben Green (Deputy Mayor) with leave from Mayor Cr Grace La Vella.
  • Council resolved, in relation to a recent tragic shooting of three Police Officers in North Eastern Victoria, to:
    1. Offer condolences to the families, friends, and colleagues of the slain officers and wish a speedy recovery to the injured officer(s).
    2. Offer condolences to local police officers following the act of violence.
    3. Send a letter of condolence to Victoria Police and to local police.
  • Motion moved by Cr Ben Green, seconded by Cr Jake Meyer, and carried.
• Impact: Demonstrates Council’s community leadership and support for police personnel and affected families, reinforcing solidarity during a period of grief.
• Next steps:
  • Prepare and send condolence letters to Victoria Police and local police as resolved.

Community Impact

• Maryborough residents: Council Plan 2025–2029 opened for community feedback (1–21 Sept 2025), with public input considered before adoption on 22 Oct 2025
• Ratepayers across the shire: Draft Financial Plan 2025–2035 and Asset Plan 2025 opened for community feedback (1–21 Sept 2025), potentially shaping future rates, spending priorities, and asset maintenance decisions
• Local community relying on transport services: Council will advocate with VicRoads and the State Government to retain the Maryborough VicRoads service following a petition (1,397 signatures)
• Residents seeking transparency in service delivery: Council noted the Council Plan Action Plan Q4, informing what programs/services are being progressed in the current quarter
• Community stakeholders and service users: Updated delegation instrument gives the CEO expanded/updated authority immediately (previous CEO delegations revoked), which may affect how quickly decisions are implemented day-to-day
• General public: Council’s advocacy and consultation processes (Council Plan and Financial/Asset Plans) may change local priorities for community services and infrastructure based on submitted feedback

Other Notable Items

• Petition received with 1,397 signatures to save Maryborough VicRoads service from closure.
• Community feedback planned for Draft Council Plan 2025–2029 (1–21 Sept 2025).
• Community feedback planned for Draft Financial Plan 2025–2035 and Asset Plan 2025 (1–21 Sept 2025).
• People providing written feedback may be heard by Council on 1 Oct 2025.
• Motion of condolence for the North Eastern Victoria shooting of three police officers.

Tech & Innovation Notes

• Public consultation via Council’s website for the Draft Council Plan 2025–2029 (written feedback invited 1–21 Sept 2025)
• Public consultation via Council’s website for the Draft Financial Plan 2025–2035 and Asset Plan 2025 (written feedback invited 1–21 Sept 2025)
• IT / digital transformation governance: “Manager Information Technology and Business Transformation” (Rob Duoba) listed among officers

Key Decisions & Outcomes

• Place Maryborough North, Flagstaff and Carisbrook Land Use Framework on public exhibition (4 weeks).
• Exhibit Urban Residential Land Opportunity Study (Rural Living Zones Review) for public consultation (4 weeks).
• Progress Maryborough Flood Study Planning Scheme Amendment C44cgol via streamlined flood overlay pathway.
• Delegate CEO to seek Minister consent and issue public notice for Planning Scheme Amendment C44cgol.
• Adopt updated S11A Instrument of Appointment and Authorisation for Statutory Planners.
• Refuse planning permit DO89-23 187 Logan Road, Alma (dwelling, shed, retrospective dam).

Detailed Descriptions

Place Maryborough North, Flagstaff and Carisbrook Land Use Framework on public exhibition (4 weeks)

• Context: Council considered the draft “Maryborough North, Flagstaff and Carisbrook Land Use Framework Plan Recommendations and Findings” report to ensure it addresses relevant matters under section 12 of the Planning and Environment Act 1987.
• Details:
  • Council resolution (Item 7.1) confirms the report considers matters under section 12 of the Planning and Environment Act 1987.
  • The draft framework (Attachment 1) will be placed on public exhibition for four (4) weeks.
  • Exhibition period:
    • Commencing: Monday 28 July 2025
    • Closing: Tuesday 26 August 2025
  • Meeting date where resolved: Wednesday 23 July 2025.
• Impact: Provides the community and stakeholders an opportunity to review and respond to the proposed land use framework recommendations for Maryborough North, Flagstaff and Carisbrook, informing future planning decisions.
• Next steps:
  • Publish and distribute exhibition materials for the 28 July 2025–26 August 2025 period.
  • Receive submissions during the exhibition window and prepare for consideration at a subsequent Council meeting (not specified in the minutes).

Exhibit Urban Residential Land Opportunity Study (Rural Living Zones Review) for public consultation (4 weeks)

• Context: Council considered the draft “Urban Residential Land Opportunity Study” known as the “Rural Living Zones Review”, ensuring it addresses relevant matters under section 12 of the Planning and Environment Act 1987.
• Details:
  • Council resolution (Item 7.2) acknowledges the study should consider, to the extent necessary, matters under section 12 of the Planning and Environment Act 1987.
  • The draft study (Attachment 1) will be exhibited for public consultation for four (4) weeks.
  • Consultation period:
    • Commencing: Monday 28 July 2025
    • Closing: Tuesday 26 August 2025
  • Meeting date where resolved: Wednesday 23 July 2025.
• Impact: Enables residents and stakeholders to provide input on potential urban residential land opportunities and the review of “Rural Living Zones”, shaping future planning directions and land supply considerations.
• Next steps:
  • Commence public consultation from 28 July 2025 and close 26 August 2025.
  • Collate submissions and consider outcomes at a future Council decision point (timing not specified in the minutes).

Progress Maryborough Flood Study Planning Scheme Amendment C44cgol via streamlined flood overlay pathway

• Context: Council noted the Central Goldfields Entire Mapping Project and the Maryborough Flood Study, and resolved to progress the associated planning scheme amendment using a streamlined flood-related overlay pathway.
• Details:
  • Council resolution (Item 7.3) includes:
    • Notes of Central Goldfields Entire Mapping Project and Maryborough Flood Study.
    • Authorisation to amend draft documents (e.g., Explanatory Report) upon receipt of final planning scheme maps.
    • Resolution to follow the streamlined flood-related overlay amendments Standing Advisory Committee pathway for Planning Scheme Amendment C44cgol.
  • Meeting date where resolved: Wednesday 23 July 2025.
• Impact: Accelerates the flood overlay amendment process while maintaining the required planning framework, helping ensure flood risk information is incorporated efficiently into the planning scheme.
• Next steps:
  • Proceed to obtain Minister consent and issue public notice (delegated in Item 7.3).
  • After Minister consent, conduct community/stakeholder consultation on the draft ordinance and mapping.
  • Council will later consider consultation outcomes and whether to proceed via the Standing Advisory Committee pathway or Section 20(4) of the Planning and Environment Act 1987 (to be decided at a future meeting).

Delegate CEO to seek Minister consent and issue public notice for Planning Scheme Amendment C44cgol

• Context: Council resolved that the next procedural step for Planning Scheme Amendment C44cgol requires written Minister consent before community consultation can commence.
• Details:
  • Council resolution (Item 7.3) delegates the Chief Executive Officer to:
    • Seek written consent from the Minister for Planning to prepare a draft amendment.
    • Include conditions of authorisation in the draft amendment preparation.
    • Give public notice of the draft planning scheme amendment C44cgol.
  • Additional note in the resolution:
    • Community and stakeholder consultation will occur on the draft ordinance and mapping once Minister consent is granted.
  • Meeting date where resolved: Wednesday 23 July 2025.
• Impact: Ensures the amendment can move forward without delay in the statutory process, enabling consultation to follow promptly after Minister approval.
• Next steps:
  • CEO to submit request for Minister consent and conditions of authorisation.
  • After consent is granted, public notice and consultation on the draft ordinance and mapping will proceed.
  • Council will then consider consultation outcomes at a future meeting and decide the pathway forward.

Adopt updated S11A Instrument of Appointment and Authorisation for Statutory Planners

• Context: Council updated its statutory planner authorisation arrangements under the Planning and Environment Act 1987, adding a new statutory planner.
• Details:
  • Council resolution (Item 7.4) adopts the updated S11A Instrument of Appointment and Authorisation under the Planning and Environment Act 1987.
  • The update includes the addition of the new Statutory Planner.
  • Moved by: Cr de Villiers
  • Seconded by: Cr Murphy
  • Carried at the Wednesday 23 July 2025 meeting.
• Impact: Strengthens governance and ensures statutory planning functions are properly authorised and current for decision-making processes.
• Next steps:
  • Instrument to be implemented/issued as adopted by Council.
  • Statutory planning authorisations to reflect the new statutory planner (implementation steps not detailed in minutes).

Refuse planning permit DO89-23 187 Logan Road, Alma (dwelling, shed, retrospective dam)

• Context: Council considered planning permit application DO89-23 for 187 Logan Road, Alma, involving a dwelling and shed and the construction of a dam (retrospective) in the Farming Zone. A conflict of interest was declared by Cr Geoff Bartlett and he left the meeting prior to discussion/voting.
• Details:
  • Councillor conflict:
    • Cr Geoff Bartlett left prior to discussion/voting at 6:20pm due to conflict of interest for Item 7.6.
    • Returned at 6:28pm.
  • Council resolution (Item 7.6) includes:
    • Receive and note late information submitted by NRLinks Pty Ltd (Attachment 3 and 4).
    • Receive and note correspondence from Goulburn Murray Water to the property owner, dated 10 February 2023, submitted by the applicant, NRLinks Pty Ltd.
    • Council, as responsible authority under section 61 of the Planning and Environment Act 1987, to issue a Notice of Decision to Refuse a Permit for:
      • Use and development of land for a dwelling
      • Shed
      • Construction of a dam (retrospective)
      • Location: 187 Logan Road, Alma
      • Zone: Farming Zone
  • Refusal grounds (as listed in the resolution):
    1. Fails to provide adequate justification for a dwelling to support productive agricultural use.
    2. Would not protect agricultural land, contrary to Clause 02.03-4 (Natural Resource Management) of the Planning Policy Framework.
    3. Would not facilitate productive agriculture, contrary to Clause 02.04 (Strategic Framework Plans) of the Planning Policy Framework.
    4. Rural residential development inappropriate in rural areas prioritised for agricultural land use, contrary to Clause 11 (Settlement) and Clause 16 (Housing) of the Planning Policy Framework.
    5. Would result in fragmentation of agricultural land; no justification that the dwelling is required for productive agriculture, contrary to Clause 14.01 (Agriculture) of the Planning Policy Framework.
    6. Would extend fragmentation, remove land from agricultural use, and adversely affect adjoining/nearby agricultural land use, contrary to the purpose and decision guidelines of Clause 35.07 (Farming Zone).
    7. Would not constitute orderly planning of the area, contrary to Clause 65 (Decision Guidelines).
  • Moved by: Cr Green
  • Seconded by: Cr Murphy
  • Carried at the Wednesday 23 July 2025 meeting.
• Impact: The applicant’s proposal for a dwelling, shed, and retrospective dam at 187 Logan Road, Alma is refused, protecting agricultural land priorities and limiting rural residential development where it undermines farming objectives.
• Next steps:
  • Council issues the Notice of Decision to Refuse a Permit under section 61 (as resolved).
  • The applicant may seek review/appeal rights following the notice (not specified in the minutes).

Community Impact

• Maryborough North, Flagstaff and Carisbrook residents: Draft land use framework recommendations and findings will be publicly exhibited for 4 weeks (28 July–26 August 2025), enabling community input that may shape future planning decisions
• Rural living/urban residential land applicants and landowners: Draft Urban Residential Land Opportunity Study (“Rural Living Zones Review”) will be publicly consulted for 4 weeks (28 July–26 August 2025), potentially changing residential zoning outcomes in rural areas
• Flood-prone communities in Maryborough: Planning Scheme Amendment C44cgol will progress via a streamlined flood-related overlay pathway after ministerial consent, with later community consultation on flood overlay changes
• Affected planning applicants and statutory planners: Updated S11A Instrument of Appointment and Authorisation (adding a new Statutory Planner) may change how planning permit applications are assessed and authorised
• All community members: Council will consider 2025 Community Satisfaction Survey results, which may influence future service priorities and council actions
• Logan Road, Alma (DO89-23-187) property owner and nearby agricultural landholders: Council issued a Notice of Decision to refuse a permit for a retrospective dwelling, shed and dam, citing impacts on agricultural land protection and productive farming use

Other Notable Items

• Community consultation planned for draft Maryborough North/Flagstaff/Carisbrook Land Use Framework (28 July–26 Aug 2025).
• Community consultation planned for draft Urban Residential Land Opportunity Study (“Rural Living Zones Review”) (28 July–26 Aug 2025).
• Maryborough Flood Study amendment: future Council meeting to consider consultation outcomes and pathway choice.
• DO89-23 Logan Road Alma: late information and stakeholder correspondence noted before decision to refuse permit.
• Conflict of interest declared for DO89-23; Cr Bartlett left meeting before discussion/vote.

Tech & Innovation Notes

• Online participation / digital meeting access
  Councillors Liesbeth Long (online) and Gerard Murphy (online, joined 6.07pm) participated via remote/online attendance.
• Digital mapping / mapping project referenced
  “Central Goldfields Entire Mapping Project” is noted in relation to the Maryborough Flood Study Planning Scheme Amendment.

Key Decisions & Outcomes

• Grant Cr Long leave of absence from 24 July to 2 September 2025.
• Adopt 2025–2029 Revenue and Rating Plan 2025–2029.
• Adopt 2025/26 Budget and set rates/charges; approve $500,000 Deledio Recreation Reserve pavilion loan.
• Seek ministerial authorisation and exhibit Planning Scheme Amendment C40 for heritage overlay changes.
• Delegate CEO powers via new Instrument of Delegation; revoke prior CEO delegations.
• Adopt updated Art Collection Policy and final Play Space Strategy; defer Community Asset Committees review pending consultation.

Detailed Descriptions

Grant Cr Long leave of absence (24 July to 2 September 2025)

• Context: Cr Liesbeth Long sought leave from Council duties due to an absence period spanning late July through early September 2025.
• Details:
  • Requested leave: 24 July 2025 to 2 September 2025 (inclusive)
  • Council resolution date: Wednesday 25 June 2025
  • Motion:
    • “That Council grant Cr Long Leave of Absence from all Council Meetings from 24 July to 2 September 2025 inclusive.”
  • Moved: Cr Meyer
  • Seconded: Cr Bartlett
  • Carried
• Impact: Ensures Council governance continuity by formally authorising Cr Long’s absence from all Council meetings during the specified period.
• Next steps: Cr Long will not attend/vote in Council meetings during 24 July–2 September 2025; return to duties after 2 September 2025.

Adopt 2025–2029 Revenue and Rating Plan (2025–2029)

• Context: Council undertook the statutory process for community consultation on its Revenue and Rating Plan covering the 2025–2029 period.
• Details:
  • Council resolution date: Wednesday 25 June 2025
  • Action:
    • “That Council… adopts its Revenue and Rating Plan 2025–2029 provided as Attachment 1… in accordance with Section 93 of the Local Government Act 2020.”
  • Submissions: Council had invited and considered written submissions
  • Moved: Cr Bartlett
  • Seconded: Cr Long
  • Carried
• Impact: Provides the financial framework for how Council will raise revenue and set rating strategies over the next four years, guiding future budgets and rate setting.
• Next steps: Officers will proceed to implement the plan through annual budgets and rate setting for subsequent financial years within 2025–2029.

Adopt 2025/26 Budget; set rates/charges; approve $500,000 Deledio Recreation Reserve pavilion loan

• Context: Council considered the final 2025/26 Budget alongside community engagement outcomes and required statutory rate declarations.
• Details:
  • Council resolution date: Wednesday 25 June 2025
  • Budget adoption:
    • “Adopts the 2025/26 Budget (Attachment 1) with adjustments identified from the Draft Annual Budget…”
  • Loan approval:
    • Approves $500,000 loan borrowings for Deledio Recreation Reserve – Pavillion Upgrade
  • Total intended rates revenue declaration:
    • Council intends to raise $19.456 million by General Rates and Annual Service Charges for 1 July 2025 – 30 June 2026
      • General Rates (incl. estimated supplementary rates): $12.736 million
      • Municipal Charges: $1.684 million
      • Service Rates and Charges (Waste Management): $5.036 million
  • Municipal Charge:
    • $202 per rateable assessment
  • Annual Service Charge (kerbside garbage and recycling):
    • $1,060 for 1 July 2025 to 30 June 2026
  • Rates “in the dollar” (cents in the $ on Capital Improved):
    • General rate – Maryborough residential: 0.003270
    • General rate – Other residential: 0.002943
    • General rate – vacant land: 0.004153
    • General rate – Maryborough commercial: 0.005232
    • General rate – Other commercial: 0.004415
    • General rate – industrial: 0.003466
    • General rate – farm: 0.002616
  • Instalments for payment:
    • Instalment 1: 30 September 2025
    • Instalment 2: 30 November 2025
    • Instalment 3: 28 February 2026
    • Instalment 4: 31 May 2026
    • OR lump sum by 15 February 2026
  • Moved: Cr Murphy
  • Seconded: Cr Long
  • Carried
• Impact: Sets the rates and charges that fund Council services and capital works, and enables a $500,000 funding step for the Deledio Recreation Reserve pavilion upgrade.
• Next steps:
  • Apply the declared rates via the service notice process under the relevant legislation.
  • Implement the pavilion upgrade financing and progress the capital works in line with the 2025/26 Capital Program.

Seek ministerial authorisation and exhibit Planning Scheme Amendment C40 (heritage overlay changes)

• Context: Council proposed Amendment C40 to update heritage controls in the Maryborough Heritage Overlay area, requiring ministerial authorisation before exhibition.
• Details:
  • Council resolution date: Wednesday 25 June 2025
  • Ministerial authorisation sought:
    • Under Section 8A(2) of the Planning and Environment Act 1987
    • To prepare Planning Scheme Amendment C40 to the Central Goldfields Planning Scheme
  • Purpose of Amendment C40:
    • Remove HO206
    • Apply new heritage overlays to provide statutory protection to:
      • Seven individual places
      • Nine heritage precincts
      • Two group listings
    • Make associated changes to policy and guidance documents to better reflect heritage values of the study area
  • After authorisation:
    • Exhibit the amendment in accordance with the Planning and Environment Act 1987
  • Delegation for pre-exhibition changes:
    • Delegate to the Chief Executive Officer ability to make changes to the amendment documentation prior to exhibition if:
      • requested by the Department of Energy, Environment and Climate Action, or
      • required by a condition of ministerial authorisation
  • Moved: Cr Bartlett
  • Seconded: Cr Long
  • Carried
• Impact: Strengthens statutory heritage protection for identified places and precincts, while ensuring the process is compliant and subject to required approvals and public exhibition.
• Next steps:
  • Seek ministerial authorisation first.
  • Upon receipt, proceed to exhibition under the Act (timing dependent on authorisation).

Delegate CEO powers via new Instrument of Delegation; revoke prior CEO delegations

• Context: Council updated its governance arrangements by delegating specified statutory powers to the CEO through a new formal instrument, while ensuring older delegations are not retained.
• Details:
  • Council resolution date: Wednesday 25 June 2025
  • Legal basis:
    • Power under s 11(1)(b) of the Local Government Act 2020
  • Delegation:
    • Delegate to the person holding/acting in the Chief Executive Officer position the powers, duties and functions in the attached Instrument of Delegation
    • Subject to conditions and limitations in the instrument
  • Commencement:
    • “Comes into force immediately upon this resolution being made”
    • To be signed by the Chief Executive Officer and the Mayor
  • Revocation:
    • “On the coming into force of the instrument all previous delegations to the Chief Executive Officer are revoked.”
  • Moved: Cr Long
  • Seconded: Cr Bartlett
  • Carried
• Impact: Clarifies decision-making authority, improves governance certainty, and reduces risk of inconsistent or outdated delegations.
• Next steps:
  • CEO and Mayor sign the new instrument.
  • Ensure operational compliance with the instrument and any Council guidelines/policies.

Adopt updated Art Collection Policy and final Play Space Strategy; defer Community Asset Committees review pending consultation

• Context: Council progressed two strategic/community-facing documents to adoption while pausing a review of Community Asset Committees until further consultation is completed.
• Details:
  • Art Collection Policy:
    • Council resolution date: Wednesday 25 June 2025
    • “That Council adopt the updated draft Art Collection Policy.”
    • Moved: Cr Meyer
    • Seconded: Cr Long
    • Carried
  • Play Space Strategy:
    • Council resolution date: Wednesday 25 June 2025
    • Consultation outcome:
      • Draft advertised for three weeks
      • No submissions received
    • Adoption:
      • “Adopts the Play Space Strategy (Attachments 1 & 2) as final”
    • Integration:
      • Recommendations will be incorporated into Asset Management Plans and the Long-Term Financial Plan for future consideration
    • Moved: Cr Long
    • Seconded: Cr Bartlett
    • Carried
  • Community Asset Committees review:
    • Council resolution date: Wednesday 25 June 2025
    • “That Council defer the report pending Officers undertaking further consultation with existing Committee members.”
    • Moved: Cr de Villiers
    • Seconded: Cr Meyer
    • Carried
• Impact:
  • Provides Council with updated policy direction for managing its art collection.
  • Confirms the final play space planning framework to guide future investment and maintenance.
  • Maintains committee engagement by deferring changes until consultation is completed.
• Next steps:
  • Implement the adopted Art Collection Policy and Play Space Strategy through relevant planning and asset/financial processes.
  • Officers conduct further consultation with existing Community Asset Committee members and then return with the deferred report for Council consideration.

Community Impact

• Carisbrook residents: Flood risk management—community information to be published online and consultants engaged to review/update the Carisbrook Flood Management Plan following the draft levee implementation actions
• All ratepayers (Maryborough and other areas): 2025/26 Revenue and Rating Plan adopted—general rates and annual service charges set for 1 July 2025–30 June 2026, including a $202 municipal charge per rateable assessment and a $1,060 kerbside garbage/recycling annual service charge
• Deledio Recreation Reserve users: $500,000 loan borrowing approved for pavilion upgrade works at Deledio Recreation Reserve
• Heritage-listed property owners and precincts: Planning Scheme Amendment C40—removal of HO206 and application of new heritage overlays providing statutory protection to seven places, nine heritage precincts, and two group listings (plus related policy/guidance changes)
• Community groups/committee members: Review of Council community asset committees deferred for further consultation with existing committee members, delaying any proposed committee structure changes
• Local residents and community organisations (volunteer/emergency): Council opposition to the proposed Emergency Services and Volunteer Fund Levy—Mayor authorised to lobby State Government, potentially affecting future levy implementation and local funding impacts

Other Notable Items

• Community engagement to inform 2025/26 Budget noted; no submissions for Play Space Strategy consultation.
• Carisbrook levee actions to be published online; consultants to update Flood Management Plan with community consultation.
• Carisbrook community asset committees review deferred for further consultation with existing committee members.
• Amendment C40 planning scheme: seeking ministerial authorisation to update heritage overlays for specific places/precincts.
• Councillor internal resolution procedure adopted; councillor conflict-of-interest issues discussed in minutes confirmation.

Tech & Innovation Notes

• Online participation / digital meeting access
  Councillors Ben Green (Online) and Gerard Murphy (Online) attended via online mode.
• Digital service / online information publishing
  Officers to make the Carisbrook Independent Levee Review Draft Implementation Plan information available to the community via the Council website.

Key Decisions & Outcomes

• Confirmed minutes of 26 March 2025 and 30 April 2025 Council meetings.
• Determined planning permit application 061-23 for broiler farm at 705 Baringhup Road refused.
• Adopted Building Compliance and Enforcement Policy under the Building Act 1993.
• Rescinded Public Road Register Policy (2021); register to be managed under Road Management Act and Road Plan.
• Released General Local Law 2025 for public consultation (2–27 June 2025).
• Approved Destination Central Victoria Inc membership and legal incorporation as regional Visitor Economy Partnership.

Detailed Descriptions

Confirmed minutes of 26 March 2025 and 30 April 2025 Council meetings

• Context: Council considered confirmation of minutes from the ordinary Council meeting held on 26 March 2025 and the Special Council meeting held on 30 April 2025.
• Details:
  • Resolution made at the 28 May 2025 Council Meeting (Community Hub, Maryborough; meeting commenced 6:00pm).
  • Motion: “That the Minutes of the Council Meeting held on 26 March 2025 and the Special Council Meeting held on 30 April 2025 be confirmed.”
  • Moved: Cr Bartlett; Seconder: Cr Murphy; CARRIED.
• Impact: Provides formal approval of the official record of Council proceedings, enabling subsequent decisions and actions to rely on accurate minutes.
• Next steps: Minutes remain the official record following confirmation; no further action is required beyond standard governance recordkeeping.

Determined planning permit application 061-23 for broiler farm at 705 Baringhup Road refused

• Context: Council considered a “decision position” for planning permit application 061-23 for a proposed Class B broiler farm.
• Details:
  • Application: 061-23 — “Use and development of the land for a Class B broiler farm for up to 400,000 birds and a caretaker’s house with associated buildings and works.”
  • Location: 705 Baringhup Road, Carisbrook (Lot 1 TP18831).
  • Council meeting: 28 May 2025, Item 7.1 DO 061-23 705 Baringhup Road Carisbrook.
  • Conflict of interest: Cr Liesbeth Long declared a conflict and left the meeting prior to discussion/voting.
  • Council resolution included determination (as responsible authority under s61 Planning and Environment Act 1987) that if review to VCAT under s79 had not been made, Council would have issued a Notice of Decision to Refuse the permit on multiple grounds, including:
    • Inconsistency with the Central Goldfields Planning Scheme policy framework (including Clauses 02.04, 12, 13, 14, 15).
    • Non-compliance with Clause 35.07 (Farming Zone) decision guidelines due to amenity and environmental impacts (soil/water quality, biodiversity) and rural landscape impacts.
    • Non-compliance with Clause 53.09 (Poultry Farm) decision guidelines (appearance, emissions, amenity impacts, wetlands/water bodies, biodiversity).
    • Non-compliance with Clause 65.01 decision guidelines (orderly planning; detrimental amenity and environmental impacts).
    • Contrary to the Victorian Code for Broiler Farms (2009, plus 2018 amendments) (including stormwater, waste management, landscape qualities).
    • Risk of inappropriately high bird population impacts.
    • Detrimental landscape and built-form impacts.
    • Detrimental amenity impacts (visual, odour, lighting, noise) and cumulative odour/noise effects undermining rural amenity.
    • Undermining significance of the Moolort Plains wetlands and unacceptable risk to water quality/ecological values from effluent disposal.
  • Voting outcome: CARRIED. Division recorded: For (Crs La Vella, Green, Bartlett, de Villiers, Long, Meyer, Murphy); Against: Nil.
• Impact: The proposal was positioned for refusal, protecting community amenity and environmental values and setting a clear planning stance for the site.
• Next steps: The decision position supports Council’s position in the planning process (including the VCAT context referenced in the resolution). Further procedural steps depend on VCAT/appeal pathways and any subsequent Council correspondence.

Adopted Building Compliance and Enforcement Policy under the Building Act 1993

• Context: Council adopted a new policy to formalise Council’s legal responsibilities for building compliance and enforcement.
• Details:
  • Council resolution at 28 May 2025 (Item 7.5 Building Compliance and Enforcement Policy).
  • Resolution: “That Council adopts the Building Compliance and Enforcement Policy which will detail Council's legal responsibilities in respect of the Building Act 1993 (Victoria) and also the Building Regulations 2018 (Victoria).”
  • Moved: Cr Green; Seconder: Cr Bartlett; CARRIED.
• Impact: Improves consistency and transparency in how Council manages building compliance and enforcement, strengthening community confidence in regulatory processes.
• Next steps: Policy adoption takes effect following the Council decision; implementation through Council systems and staff processes should follow.

Rescinded Public Road Register Policy (2021); register to be managed under Road Management Act and Road Plan

• Context: Council reviewed the future management approach for the public road register.
• Details:
  • Council resolution at 28 May 2025 (Item 7.4 Public Road Register Policy).
  • Resolution:
    • Rescinds Public Road Register Policy (2021).
    • Notes that Council Officers will manage the Register of Public Roads in accordance with the Road Management Act (2004) and Council’s Road Management Plan.
  • Moved: Cr Bartlett; Seconder: Cr Murphy; CARRIED.
• Impact: Ensures road register management aligns with current legislative requirements and Council’s road planning framework.
• Next steps: Officers will transition to managing the register under the Road Management Act (2004) and the Road Management Plan.

Released General Local Law 2025 for public consultation (2–27 June 2025)

• Context: Council prepared the final draft of the General Local Law 2025 for a final round of community feedback before adoption.
• Details:
  • Council resolution at 28 May 2025 (Item 7.6 2025 Local Laws - Final version for consultation).
  • Resolution: Release the final draft General Local Law 2025 for public consultation for 2 June to 27 June 2025.
  • Moved: Cr Murphy; Seconder: Cr Meyer; CARRIED.
• Impact: Provides residents and stakeholders an opportunity to influence the final content of the local law prior to formal adoption.
• Next steps:
  • Public consultation runs 2–27 June 2025.
  • Submissions are expected to be collated for consideration ahead of the next adoption decision.

Approved Destination Central Victoria Inc membership and legal incorporation as regional Visitor Economy Partnership

• Context: Council approved Central Goldfields Shire’s participation in a regional visitor economy structure via Destination Central Victoria Inc (working title).
• Details:
  • Council resolution at 28 May 2025 (Item 7.5 Visitor Economy Partnership).
  • Council resolved to:
    1. Approve membership to Destination Central Victoria Inc (working title) as the new Visitor Economy Partnership for the region.
    2. Approve legal incorporation to join Destination Central Victoria Inc (working title) as the official Visitor Economy Partnership for the region.
    3. Note that the annual contribution will be outlined in a Memorandum of Understanding, aligned with the State Government Funding Agreement.
    4. Note the Destination Central Victoria (working title) Management Plan as the key strategic document for implementation.
  • Moved: Cr Murphy; Seconder: Cr de Villiers.
  • Division called: For (Crs La Vella, Green, de Villiers, Long, Meyer, Murphy); Against: Cr Bartlett; CARRIED.
• Impact: Strengthens regional coordination for tourism/visitor economy initiatives and enables Council to participate in partnership governance and funding-aligned planning.
• Next steps:
  • Execute membership/incorporation steps with Destination Central Victoria Inc.
  • Finalise the Memorandum of Understanding detailing the annual contribution (aligned to the State Government Funding Agreement).

Community Impact

• Carisbrook / Baringhup Road residents: Council’s decision position indicates a planning permit for the proposed Class B broiler farm (up to 400,000 birds) would be refused if the matter proceeded to a Council decision, reducing the likelihood of new/expanded intensive poultry operations at 705 Baringhup Road
• Nearby rural and residential properties (amenity receptors): The refusal grounds cite potential detrimental impacts to residential amenity (odour, visual impacts, lighting and noise), lowering the risk of increased nuisance for nearby dwellings
• Moolort Plains / wetland and waterway users: The refusal grounds cite risks to wetlands, biodiversity, and water quality (including effluent disposal), reducing the likelihood of environmental harm to the Moolort Plains area
• Local residents generally: Council will adopt a new Building Compliance and Enforcement Policy, changing how building compliance issues are handled and enforced under the Building Act 1993 and Building Regulations 2018
• Community members using roads and public land: Council will rescind the Public Road Register Policy (2021) and manage the Public Roads Register under the Road Management Act (2004) and the Road Management Plan, potentially affecting how residents’ road-related enquiries/records are administered
• Residents and visitors (regional tourism): Council will approve participation and funding for a new Visitor Economy Partnership (Destination Central Victoria Inc), which may lead to increased tourism promotion and related visitor activity across the region
• Residents affected by local laws: Council will release the final draft General Local Law 2025 for public consultation (2–27 June 2025), which could change rules that affect everyday activities and compliance requirements for residents if adopted after consultation

Other Notable Items

• Community conflict: Cr Long declared interest; club opposes broiler farm developments.
• Late submissions and correspondence noted for broiler farm VCAT review (Attachments 1–6).
• Odour ERA discussion: sensitive receptors list and potential omission raised by community email.
• Future consultation item: release General Local Law 2025 for public comment (2–27 June 2025).
• Visitor Economy Partnership update: Destination Central Victoria Inc approved as new regional partnership.

Tech & Innovation Notes

• Digital/online services & platforms
  Mentions of MailGuard (email anti-virus/anti-spam/content filtering) in correspondence.
• IT infrastructure / cybersecurity
  MailGuard explicitly referenced as an email security/content filtering service.
• Digital transformation / data-driven planning
  Planning materials reference Google Earth imagery and odour dispersion modelling (GHD OERA) using technical modelling/data to assess impacts.

Key Decisions & Outcomes

• Endorsed Draft Rating and Revenue Plan 2025–2029 for community consultation
• Endorsed Draft 2025/26 Budget (4-year) for community consultation and submissions
• Endorsed Draft Places for Play Play Space Strategy for 3-week consultation
• Endorsed Draft Princes Park Grandstand changeroom concept design for 3-week consultation
• Approved late tender process under Contract G1760-23 for flood emergency works
• Authorised CEO to promptly execute approved late tender process under delegation

Detailed Descriptions

Endorsed Draft Rating and Revenue Plan 2025–2029 for community consultation

• Context: Council presented its Draft Rating and Revenue Plan 2025–2029 and sought endorsement to begin formal community engagement and public submissions in line with its Community Engagement Policy.
• Details:
  • Council resolution endorsed the Draft Revenue and Rating Plan 2025–2029 (Attachment 1) for community consultation.
  • Public notice to be given on Council’s website.
  • Written submissions invited from Thursday, 1 May 2025 to Thursday, 22 May 2025.
  • Hearing of Council (if requested): Wednesday, 4 June 2025 at 6:00pm at Maryborough Town Hall, 71 Clarendon Street, Maryborough.
  • Motion: Moved by Cr Murphy, seconded by Cr Meyer (CARRIED).
• Impact: Residents and stakeholders can review proposed rating and revenue settings, provide written feedback, and (if they request) speak to Council at a dedicated hearing.
• Next steps:
  • Publish the draft plan and submission details on Council’s website from 1 May 2025.
  • Receive submissions until 22 May 2025.
  • Hold a hearing on 4 June 2025 if submissions request to be heard.

Endorsed Draft 2025/26 Budget (4-year) for community consultation and submissions

• Context: Council sought endorsement of its Draft 2025/26 Budget (including a four-year budget) to commence community engagement and public submission processes under the Community Engagement Policy.
• Details:
  • Council endorsed the draft 2025/26 Budget (incorporating the 4-year Budget) (Attachment 1) for community consultation.
  • Public notice to be provided on Council’s website.
  • Written submissions invited from Thursday, 1 May 2025 to Thursday, 22 May 2025.
  • Hearing of Council (if requested): Wednesday, 4 June 2025 commencing at 6:00pm at Maryborough Town Hall, 71 Clarendon Street, Maryborough.
  • Motion: Moved by Cr Murphy, seconded by Cr Green (CARRIED).
• Impact: The community can influence budget priorities before Council finalises the budget, ensuring transparency and accountability in funding decisions.
• Next steps:
  • Publish the draft budget and submission process details on Council’s website starting 1 May 2025.
  • Collect written submissions until 22 May 2025.
  • Conduct a hearing on 4 June 2025 if any submitters request to be heard.

Endorsed Draft Places for Play Play Space Strategy for 3-week consultation

• Context: Council considered the Draft “Places for Play – the Play Space Strategy” and proposed to commence community consultation and submissions consistent with Council’s Community Engagement Policy.
• Details:
  • Council endorsed the Draft Play Space Strategy (Attachments 1 and 2) for community consultation for a 3-week period.
  • Council will receive a further report after consultation is completed.
  • Motion: Moved by Cr Long, seconded by Cr Bartlett (CARRIED).
• Impact: Community input will shape the future direction and priorities for play space planning, improving recreational opportunities and service planning.
• Next steps:
  • Run a 3-week consultation period for the draft strategy.
  • Prepare and bring a post-consultation report back to Council after the consultation closes.

Endorsed Draft Princes Park Grandstand changeroom concept design for 3-week consultation

• Context: Council reviewed the draft concept design for the Princes Park Grandstand changerooms and sought approval to commence community engagement and submissions.
• Details:
  • Council endorsed the Draft Princes Park Grandstand Changeroom Concept Design (Attachment 2) for community consultation for a 3-week period.
  • Council will receive a further report after the consultation process is completed.
  • Motion: Moved by Cr Murphy, seconded by Cr Meyer (CARRIED).
• Impact: Residents and stakeholders can provide feedback on proposed changeroom concept improvements, supporting community-led refinement of local sporting infrastructure.
• Next steps:
  • Conduct consultation over a 3-week period.
  • Present a further report to Council following consultation completion.

Approved late tender process under Contract G1760-23 for flood emergency works

• Context: Council considered approval for a late tender process to complete flood emergency works under an existing Panel of Suppliers Tender Contract, where works are supported by external disaster recovery funding.
• Details:
  • Purpose: allow a late tender process under the pre-existing Panel of Suppliers Tender Contract – G1760-23.
  • Works relate to flood emergency works (Civil).
  • Tender advertising date: 3 March 2025 (advertised under the umbrella of Contract G1760-23).
  • Funding basis: works received external funding under Federal Governments’ Disaster Recovery Funding Arrangements.
  • Council resolution:
    • Notes the report.
    • Approves the late tender process to be executed under Contract G1760-23.
    • Authorises the CEO under delegation to promptly action the approval.
  • Motion: Moved by Cr de Villiers, seconded by Cr Bartlett (CARRIED).
• Impact: Enables timely procurement to deliver flood emergency civil works, supporting faster response and delivery aligned to external disaster recovery funding.
• Next steps:
  • Proceed with execution of the approved late tender process under Contract G1760-23.
  • CEO to ensure the process is promptly actioned (per resolution delegation).

Authorised CEO to promptly execute approved late tender process under delegation

• Context: Following Council approval of the late tender process, Council delegated authority to ensure the decision is implemented without delay.
• Details:
  • Council authorised the CEO under delegation to ensure that the approved late tender process is promptly actioned.
  • This authority directly relates to Council’s approval to execute the late tender process under Contract G1760-23 (flood emergency works—Civil), with the tender advertised on 3 March 2025.
  • Resolution item: “Authorises the CEO under delegation to ensure that recommendation two above, is promptly actioned.”
• Impact: Reduces administrative delay and supports continuity in emergency works procurement, helping maintain momentum for funded flood recovery delivery.
• Next steps:
  • CEO to implement the execution steps for the approved late tender under G1760-23 promptly following the meeting decision.

Community Impact

• Residents (Maryborough): Draft Rating and Revenue Plan 2025–2029 and draft 2025/26 Budget released for community consultation, with written submissions open 1–22 May 2025
• Ratepayers: Possible changes to council funding levels and services arising from the endorsed Draft Revenue and Rating Plan 2025–2029 (final impacts depend on consultation outcomes)
• Town residents and community groups: Draft “Places for Play” Play Space Strategy placed on consultation for a 3-week period, with a further report to follow after submissions
• Families and children (local play areas): Potential upgrades, new play-space priorities, or changes to where/what play facilities are planned under the Play Space Strategy (final scope determined after consultation)
• Sports users and visitors (Princes Park): Draft Princes Park Grandstand changeroom concept design released for 3-week consultation, with a further report after feedback
• Flood-affected community (local infrastructure areas): Approval to complete additional flood emergency civil works via a late tender process under Contract G1760-23, funded by federal disaster recovery arrangements

Other Notable Items

• Community engagement and public submissions opened for multiple draft plans and budgets.
• Hearing of Council scheduled 4 June 2025 (6pm) for submitters requesting to be heard.
• Draft “Places for Play” play space strategy consultation set for a three-week period.
• Draft Princes Park grandstand changeroom concept design consultation set for three weeks.
• Late tender approval for Contract G1760-23 flood emergency works due to external disaster recovery funding.

Tech & Innovation Notes

• Public notice and invitation of written submissions on Council’s website (community engagement for Draft Rating and Revenue Plan 2025–2029; Draft 2025/26 Budget).
• Use of Council’s Community Engagement Policy including a process to request to be heard at a Hearing of Council (online/web-based notice referenced).

Key Decisions & Outcomes

• Endorsed Draft Flood Study Advisory and Reference Group Terms of Reference
• Appointed three community members and Cr de Villiers to Flood Study Advisory Group
• Appointed one community member to tender panel for flood project consultant procurement
• Received and noted late information for planning matters (Attachments 1 and 2)
• Refused planning permit 031-24 for Farm Cluster broiler farm at 39/141 Clarkes Road
• Issued Notice of Decision to Refuse permit 031-24 under Section 61 Planning and Environment Act 1987

Detailed Descriptions

Endorsed Draft Flood Study Advisory and Reference Group Terms of Reference

• Context: Council is progressing an updated Carisbrook Flood Management Plan and needs governance arrangements for community input into the flood study scope, outputs, and advisory processes.
• Details:
  • At the Ordinary Council Meeting on Wednesday 26 March 2025, Council resolved to endorse the Draft Flood Study Advisory and Reference Group Terms of Reference.
  • The Terms of Reference cover the operation of the Carisbrook Flood Plan Advisory Reference Group (FSARG) (not a statutory Council committee), including its role in relation to the flood mitigation project.
  • The resolution was moved by Cr Murphy and seconded by Cr Long.
• Impact: Provides an agreed framework for how community representatives and a Councillor will contribute to flood mitigation planning, ensuring the updated Carisbrook Flood Management Plan has structured community oversight.
• Next steps: Following endorsement, Council will proceed with formal appointments to the FSARG (and related tender panel role) and the group can begin work under the approved Terms of Reference.

Appointed three community members and Cr de Villiers to Flood Study Advisory Group

• Context: An Expression of Interest (EOI) process was undertaken to select community representatives to support the updated Carisbrook Flood Management Plan.
• Details:
  • An EOI process sought:
    • Two (2) community members for the Flood Study Advisory and Reference Group (FSARG); and
    • One (1) community member to serve on both the FSARG and the tender panel for the flood project consultant procurement.
  • Council resolved to appoint three (3) community members to the FSARG as noted in the Draft Terms of Reference (names are referenced in the report but are not listed in the provided excerpt).
  • Council also appointed Cr de Villiers to the FSARG to provide community support.
  • Council resolution was carried on Wednesday 26 March 2025 (Moved: Cr Murphy, Seconder: Cr Long).
• Impact: Establishes the membership needed for community-supported decision-making and advisory input into the flood study, including representation with involvement in consultant procurement.
• Next steps: The FSARG membership will be confirmed for operational commencement; the tender panel member will participate in the consultant procurement process for the flood study.

Appointed one community member to tender panel for flood project consultant procurement

• Context: Consultant procurement for the updated Carisbrook Flood Management Plan requires a community representative with appropriate involvement in the tender process.
• Details:
  • Council resolved that among the three (3) appointed community members to the FSARG, one community member will also serve on the tender panel for the procurement of the project consultant.
  • This appointment is tied to the EOI outcome described in the report (EOI included selection of one person for both FSARG and tender panel roles).
  • The resolution was carried on Wednesday 26 March 2025 (Moved: Cr Murphy, Seconder: Cr Long).
  • The specific individual’s name is not included in the provided excerpt (noted as “as noted in the Draft Terms of Reference”).
• Impact: Strengthens transparency and community confidence in how the consultant is selected to deliver the flood study.
• Next steps: The tender panel can be convened and procurement steps can proceed for the flood project consultant.

Received and noted late information for planning matters (Attachments 1 and 2)

• Context: During the planning decision process, Council considered late submissions relevant to planning matters before final determination.
• Details:
  • At the Ordinary Council Meeting on Wednesday 26 March 2025, Council resolved to receive and note late information.
  • Late information was received as:
    • Attachment 1: submitted by Mr Wayne McKail on behalf of Mrs Judi McKail; and also Mr Geoff Park (also provided as Attachment 1).
    • Attachment 2: submitted by Ms Allison Teese.
  • The resolution text indicates Council received and noted this late information prior to the permit decision steps.
• Impact: Ensures Council considered additional submissions before reaching its final planning determinations, supporting procedural fairness and completeness of the decision record.
• Next steps: With the late information received and noted, Council proceeded to the permit decision steps under Section 61 of the Planning and Environment Act 1987 for planning permit application 031-24 (see next item).

Refused planning permit 031-24 for Farm Cluster broiler farm at 39/141 Clarkes Road

• Context: Council acted as the Responsible Authority to determine planning permit application 031-24 for a large-scale broiler farm proposal in the Moolort/Strathlea area.
• Details:
  • Council decision: Refusal of planning permit 031-24.
  • Proposal: Farm Cluster broiler farm for up to 445,000 birds, including two caretakers’ houses and associated buildings and works.
  • Land addresses:
    • 39 Clarkes Road, Moolort, and
    • 141 Clarkes Road, Strathlea.
  • Council also addressed late information submissions (Attachments 1 and 2) before making the refusal decision.
  • The matter had previously been deferred at the Council meeting held on 28 November 2023.
  • Council issued refusal grounds (summarised as Council’s stated grounds 1–10), including inconsistency with:
    • Clause 12, 13, 14, 15 (Environmental/amenity/natural resource/built environment) of the Central Goldfields Planning Scheme,
    • Clause 35.07 (Farming Zone) and Clause 53.09 (Poultry Farm),
    • Clause 65.01 decision guidelines,
    • The Victorian Code for Broiler Farms (2009 + 2018 amendments) (an incorporated document),
    • Concerns about bird numbers, landscape impacts, amenity impacts (visual/odour/lighting/noise), and environmental impacts to Moolort Plains, including water bodies/water quality and biodiversity.
  • Resolution was moved by Cr Murphy and seconded by Cr Green, and was CARRIED.
• Impact: Prevents the development of an additional industrial-scale broiler complex at the specified locations, reducing risks to local environmental values, landscape amenity, and nearby residential amenity.
• Next steps: Council issued the formal Notice of Decision to Refuse under Section 61 (see next item), and the applicant may pursue review/appeal processes consistent with planning legislation and the permit decision framework.

Issued Notice of Decision to Refuse permit 031-24 under Section 61 Planning and Environment Act 1987

• Context: After receiving late submissions and recommencing the decision process, Council made a formal statutory decision to refuse the permit.
• Details:
  • Council, as Responsible Authority, pursuant to Section 61 of the Planning and Environment Act 1987, decided to:
    • Refuse permit application 031-24, and
    • Issue a Notice of Decision to Refuse a Permit.
  • Decision date: Wednesday 26 March 2025.
  • Permit details:
    • Use and development for a Farm Cluster broiler farm for up to 445,000 birds, plus two caretakers’ houses and associated buildings and works.
    • Location: 39 Clarkes Road, Moolort and 141 Clarkes Road, Strathlea.
  • The Notice of Refusal is based on the enumerated refusal grounds 1–10 listed in the Council resolution (including scheme policy inconsistencies, code non-compliance concerns, amenity/environmental impacts, landscape impacts, and orderly planning concerns).
  • Council resolution was carried (Moved: Cr Murphy, Seconder: Cr Green).
• Impact: Creates the formal legal record of refusal and triggers the next procedural stage for the applicant (e.g., review/appeal options).
• Next steps: Council will issue/serve the Notice of Decision to Refuse; the applicant can then consider available statutory review pathways within required timeframes.

Community Impact

• Carisbrook residents: Updated Carisbrook Flood Management Plan will be developed with a new Flood Plan Advisory/Reference Group, shaping future flood-mitigation priorities and community input into flood works
• Community members (Carisbrook): Three community members (including one also on the tender panel) will be formally appointed to the Flood Study Advisory/Reference Group, increasing local influence over flood planning and consultant procurement
• Moolort/Strathlea residents: Council decision to refuse the proposed Farm Cluster broiler farm (up to 445,000 birds) at 39 Clarkes Road, Moolort and 141 Clarkes Road, Strathlea avoids likely impacts on nearby amenity (odour, noise, lighting, visual effects)
• Moolort Plains residents: Refusal reduces risk of detrimental environmental impacts cited in the decision (soil and water quality, impacts to wetlands/water bodies, and biodiversity/ecology concerns)
• Nearby landowners and residents: Refusal prevents an expansion of intensive poultry operations that Council found would be incompatible with Farming Zone and Poultry Farm planning purposes and decision guidelines, limiting cumulative development pressures in the area
• Residents near affected sites: Planning permit outcomes for 42 Victoria Street, Carisbrook (two-lot subdivision) will proceed with Council receiving late information and recommencing the decision process, potentially affecting local property boundaries/land use and any objections already lodged

Other Notable Items

• Public EOI undertaken to select Carisbrook Flood Plan advisory reference group community members.
• Council endorsed draft Flood Study Advisory/Reference Group Terms of Reference (not statutory).
• Councillors called in a broiler farm permit decision process to recommence assessment.
• Multiple community objections raised against industrial-scale broiler farms on Moolort Plains.
• Objections argued for cumulative environmental impacts and requested more rigorous Environmental Impact Assessment.

Tech & Innovation Notes

• Flood management planning: Development of an updated Carisbrook Flood Management Plan and establishment of a Flood Plan Advisory Reference Group (including an EOI process and Terms of Reference).
• Planning/consultation processes: Use of public Expression of Interest (EOI) and appointment of community members to advisory/tender-related roles for a flood mitigation project.

Key Decisions & Outcomes

• Approved $3M RCSIF funding application for Maryborough Olympic Pool Complex Stage One
• Approved $1.5M co-contribution: $150K 2025–26 budget and $1.35M future borrowings 2026–27
• Granted leave of absence to Councillor Anna de Villiers
• Noted no conflicts of interest declared for the meeting
• Confirmed no apologies and no confidential business items for consideration

Detailed Descriptions

Approved $3M RCSIF funding application for Maryborough Olympic Pool Complex Stage One

• Context: Council considered an officer report seeking support for a State Government grant application under the Victorian Government’s Regional Community Sports Infrastructure Fund (RCSIF) for Stage One of the Maryborough Olympic Outdoor Pool Complex.
• Details:
  • Council supported an RCSIF application for $3,000,000 for Maryborough Olympic Pool Complex – Stage One.
  • Motion carried at the Special Council Meeting on Wednesday 12 March 2025 (6:00 pm), held at the Community Hub, Burns Street, Maryborough.
• Impact: Secures potential State funding to progress Stage One of a major community recreation facility, supporting local sport, recreation, and community wellbeing in Maryborough.
• Next steps: Council’s support enables the funding application to be submitted/advanced through the RCSIF process for Stage One delivery.

Approved $1.5M co-contribution: $150K 2025–26 budget and $1.35M future borrowings 2026–27

• Context: Alongside the RCSIF application, Council assessed the required local co-contribution to ensure the project can be funded if the grant is successful.
• Details:
  • Council approved a total co-contribution of $1,500,000, comprising:
    • $150,000 from the 2025–26 Annual Budget
    • $1,350,000 via future borrowings in the 2026–27 Annual Budget
  • This was included in the same motion carried on 12 March 2025.
• Impact: Provides the financial commitment needed to match State grant funding, improving the likelihood the community pool project can proceed and be delivered as planned.
• Next steps: The co-contribution will be reflected in the 2025–26 budget allocation and planned borrowing arrangements for 2026–27, subject to subsequent approvals and grant outcomes.

Granted leave of absence to Councillor Anna de Villiers

• Context: Council recorded attendance and considered leave of absence requests for councillors at the Special Council Meeting.
• Details:
  • Cr Anna de Villiers was granted a Leave of Absence.
  • This was recorded under item 3. Leave of Absence at the Special Council Meeting on Wednesday 12 March 2025.
• Impact: Ensures governance processes accurately reflect councillor availability while maintaining Council’s decision-making capacity.
• Next steps: No further action is noted in the minutes beyond recording the leave; attendance and participation requirements will apply as per future meeting schedules.

Noted no conflicts of interest declared for the meeting

• Context: Council formally checked for any declared conflicts of interest relevant to matters before it.
• Details:
  • Under item 4. Conflict of Interest, the minutes record Nil conflicts declared.
  • This occurred at the Special Council Meeting on 12 March 2025.
• Impact: Supports transparency and confirms that councillors did not declare conflicts affecting the decisions made at this meeting.
• Next steps: No additional conflict management steps were required for this meeting.

Confirmed no apologies and no confidential business items for consideration

• Context: Council confirmed meeting administration items, including apologies and whether any confidential business would be considered.
• Details:
  • Apologies: Nil (item 2. Apologies).
  • Confidential Business: Nil (item 6. Confidential Business).
  • Meeting details: Wednesday 12 March 2025, commenced 6:00 pm and closed 6:18 pm at the Community Hub, Burns Street, Maryborough.
• Impact: Indicates the meeting proceeded without attendance issues and without confidential matters requiring separate handling.
• Next steps: The confirmed minutes stand as the official record of the meeting; subsequent actions relate only to the decisions made in the open session.

Community Impact

• Maryborough residents: Potential upgrade of the Maryborough Olympic Outdoor Pool Complex (Stage One) through a $3M Regional Community Sports Infrastructure Fund grant application
• Sports and recreation users: Improved swimming and aquatic facilities as Stage One of the pool complex project proceeds if funding is secured
• Community sports groups: Increased capacity for community sport and training activities associated with the upgraded pool complex
• Ratepayers: Council co-contribution of $1.5M, including $150K in the 2025–26 Annual Budget and $1.35M via future borrowings in 2026–27
• Local users of outdoor recreation: Likely enhancement of local leisure options and public amenity tied to the Olympic pool complex project
• Central Goldfields Shire residents: Indirect community wellbeing benefit from investing in regional sports infrastructure supported by Council’s approved funding application

Other Notable Items

• Community Hub venue noted for meeting location: Community Hub, Burns Street, Maryborough.
• Infrastructure report sought $3M RCSIF funding for Maryborough Olympic Outdoor Pool Stage One.
• Councillors discussed motion; Cr Bartlett and Cr Long spoke against, indicating concerns.
• Future budget impacts flagged: $150K 2025–26 and $1.35M borrowings 2026–27.
• No further business: no apologies, no leave conflicts, and no confidential items.

Key Decisions & Outcomes

• Accept petition and support implementation of the Rainbow Readiness Roadmap
• Receive December 2024 Quarterly Finance Report; no revised 2024–25 budget required
• Adopt amended Audit and Risk Committee Charter
• Adopt Governance Framework and Statutory Compliance Frameworks
• Adopt Staff and Councillor Interaction Policy
• Investigate VicTrack lease for Carisbrook Railway Station; report on community hub impacts and funding

Detailed Descriptions

Accept petition and support implementation of the Rainbow Readiness Roadmap

• Context: A petition was presented to Council at the 17 December 2024 Council Meeting requesting Central Goldfields Shire Council develop a LGBTIQA+ Action Plan.
• Details:
  • Council resolved to accept the submitted petition as prescribed by the Governance Rules.
  • Council resolved to thank the petitioner submitter and those who signed the petition.
  • Council acknowledged the ongoing work by Officers to implement and deliver the Rainbow Readiness Roadmap.
  • Motion moved by Cr Gerard Murphy, seconded by Cr Anna de Villiers; carried.
• Impact: Reinforces Council’s commitment to LGBTIQA+ inclusion by formally progressing the petition and supporting the existing officer-led work under the Rainbow Readiness Roadmap, strengthening community trust and service accessibility.
• Next steps:
  • Officers continue implementing and delivering the Rainbow Readiness Roadmap.
  • The petition outcome is formally recorded as accepted, supporting ongoing policy/action development aligned to the requested LGBTIQA+ Action Plan direction.

Receive December 2024 Quarterly Finance Report; no revised 2024–25 budget required

• Context: Council considered the Quarterly Finance Report for December 2024 to monitor financial performance and budget position for the 2024–25 financial year.
• Details:
  • Motion to receive and note the Quarterly Finance Report – December 2024 at Attachment 1.
  • Council also noted the CEO statement that a revised budget will not be required for the 2024–25 financial year.
  • Motion moved by Cr Anna de Villiers, seconded by Deputy Mayor Ben Green; carried.
• Impact: Provides financial confidence to the community that current budget settings remain appropriate, avoiding unnecessary budget churn while maintaining transparency around financial reporting.
• Next steps:
  • The report is formally received/acknowledged by Council.
  • Ongoing quarterly finance reporting continues through the 2024–25 year without requiring a revised budget at this stage.

Adopt amended Audit and Risk Committee Charter

• Context: Council reviewed an updated Audit and Risk Committee Charter to ensure governance arrangements remain current and fit for purpose.
• Details:
  • Council considered the updated Audit and Risk Committee Charter for adoption.
  • Motion: adopt the amended Audit and Risk Committee Charter as attached.
  • Motion moved by Cr Anna de Villiers, seconded by Cr Geoff Bartlett; carried.
• Impact: Strengthens oversight and accountability for financial integrity, risk management, and compliance—supporting better decision-making that benefits residents through improved governance.
• Next steps:
  • The amended charter takes effect following adoption.
  • The Audit and Risk Committee operates under the updated charter going forward.

Adopt Governance Framework and Statutory Compliance Frameworks

• Context: As part of Central Goldfields Shire Council’s governance policies refresh, Council considered two newly developed frameworks to strengthen transparency, accountability, and operational efficiency.
• Details:
  • Council considered endorsement/adoption of:
    • Governance Framework
    • Statutory Compliance Framework
  • Motion:
    • Adopt the Governance Framework
    • Adopt the Statutory Compliance Framework
  • Motion moved by Cr Liesbeth Long, seconded by Cr Jake Meyer; carried.
• Impact: Improves how Council manages good governance and compliance, supporting integrity in decision-making and reducing risk to the community from governance or compliance failures.
• Next steps:
  • Frameworks are adopted and implemented across Council’s governance and accountability structures.
  • Officers will apply the frameworks in relevant processes (policy, decision-making, compliance activities).

Adopt Staff and Councillor Interaction Policy

• Context: Council reviewed an updated policy governing appropriate interaction between staff and Councillors, supporting ethical conduct and clear boundaries.
• Details:
  • Council considered the updated Staff and Councillor Interaction Policy draft.
  • Motion: adopt the draft Staff and Councillor Interaction Policy.
  • Motion moved by Cr Gerard Murphy, seconded by Cr Anna de Villiers; carried.
  • Division results:
    • For: Mayor Grace La Vella, Deputy Mayor Ben Green, Cr Anna de Villiers, Cr Gerard Murphy, Cr Jake Meyer, Cr Liesbeth Long
    • Against: Cr Geoff Bartlett
• Impact: Helps protect residents and Council operations by promoting professionalism, reducing conflict-of-interest risk, and ensuring interactions support fair and transparent governance.
• Next steps:
  • Policy is adopted and becomes the governing standard for staff–Councillor interactions.
  • Implementation/awareness actions can follow internally (e.g., guidance to staff and Councillors).

Investigate VicTrack lease for Carisbrook Railway Station; report on community hub impacts and funding

• Context: A notice of motion was received regarding adaptive reuse of the Carisbrook Railway Station facilities (including the goods shed and office building) as a community hub.
• Details:
  • Council resolved (urgent business item) that the CEO investigate feasibility of a lease agreement with VicTrack for the Carisbrook Railway Station.
  • Council also resolved that the CEO present a report to Council regarding:
    • the intention of repurposing the spaces as a Community Hub
    • all associated financial impacts
    • funding opportunities
  • Mover: Cr Anna de Villiers; Seconder: Cr Murphy; carried.
• Impact: If progressed, the Carisbrook Railway Station precinct could become a locally significant community hub supporting heritage preservation, community engagement, cultural activities, and potential tourism/economic benefits.
• Next steps:
  • CEO investigation into VicTrack lease feasibility is to be undertaken.
  • A report to Council is to be prepared covering community hub intent, financial impacts, and funding options (timing not specified in the minutes).

Community Impact

• LGBTIQA+ residents and allies: Council accepted the petition and will continue implementing the Rainbow Readiness Roadmap, supporting delivery of LGBTIQA+ inclusion initiatives
• All residents: No revised budget required for 2024–25, reducing the likelihood of mid-year budget changes that could affect local services and programs
• Residents seeking transparent local government: Council adopted updated Governance Framework and Statutory Compliance Frameworks to strengthen transparency, accountability, ethical conduct, and decision-making processes
• Community members interacting with council: Council adopted the updated Staff and Councillor Interaction Policy, setting clearer rules for how residents and stakeholders are engaged with by council staff and councillors
• Residents concerned with oversight and risk: Council adopted the amended Audit and Risk Committee Charter, improving governance oversight and risk management for council operations
• Carisbrook residents and visitors: Council will investigate feasibility of a lease with VicTrack and report on repurposing Carisbrook Railway Station spaces into a Community Hub, potentially creating new local history/cultural/tourism activities and associated funding impacts

Other Notable Items

• Petition response: update on developing a LGBTIQA+ Action Plan via the Rainbow Readiness Roadmap.
• Quarterly Finance Report (Dec 2024) noted; CEO stated no revised 2024–25 budget needed.
• Quarter 2 Council Plan action items status update for actions ending 31 Dec 2024.
• Notice of Motion: investigate feasibility of repurposing Carisbrook Railway Station into a community hub.
• Carisbrook Railway Station urgent feasibility/lease investigation with VicTrack, including financial impacts and funding.

Tech & Innovation Notes

• Meeting livestreamed on the internet (digital/online broadcast).

Key Decisions & Outcomes

• Adopt updated Community and Compliance Enforcement Policy after technical review
• Adopt updated Food Act Compliance and Enforcement Policy after technical review
• Adopt 2025 Council meeting dates, including statutory election meeting
• Approve Australia Day Awards nomination scoring results for 26 January 2025 announcement
• Receive and note Council Plan Action Plan quarterly update for quarter ending 30 September 2024
• Refer petition to develop a LGBTIQA+ Action Plan to CEO for consideration

Detailed Descriptions

Adopt updated Community and Compliance Enforcement Policy after technical review

• Context: Council considered an update to its compliance and enforcement framework following a technical review, to ensure activities are equitable, transparent, and consistent.
• Details:
  • Motion: “That council adopt the updated Community and Compliance Enforcement Policy”
  • Moved: Cr Anna De Villers
  • Seconded: Cr Geoff Bartlett
  • Carried (no divisions recorded)
  • Meeting context: 17 December 2024 Council meeting
• Impact: Establishes a clear rationale and framework for compliance and enforcement by Central Goldfields Shire Council, supporting natural justice and community confidence that standards are applied consistently.
• Next steps: The updated policy is adopted and can be applied to Council compliance and enforcement activities going forward.

Adopt updated Food Act Compliance and Enforcement Policy after technical review

• Context: Council was briefed on an updated Food Act Compliance and Enforcement Policy following a technical review by the Environmental Health Officer (EHO).
• Details:
  • Motion: “That Council adopt the updated Food Act Compliance and Enforcement Policy”
  • Moved: Cr Geoff Bartlett
  • Seconded: Cr Liesbeth Long
  • Carried (no divisions recorded)
  • Meeting context: 17 December 2024 Council meeting
• Impact: Provides a strategic framework for food safety compliance and enforcement for food businesses registered within the municipality, improving clarity and consistency in enforcement processes.
• Next steps: The updated policy is adopted and will guide Council/EHO food compliance and enforcement activities from the adoption date.

Adopt 2025 Council meeting dates, including statutory election meeting

• Context: Council reviewed proposed meeting dates and times for the 2025 calendar year, including the statutory election meeting for Mayor and Deputy Mayor.
• Details:
  • Motion: “That Council adopt the following proposed Council Meeting dates for 2025”
  • Carried (Moved: Cr Long; Seconded: Cr Green)
  • Adopted 2025 meeting dates (all Wednesdays unless otherwise stated):
    • Wednesday 26 February
    • Wednesday 26 March
    • Wednesday 23 April
    • Wednesday 28 May
    • Wednesday 25 June
    • Wednesday 23 July
    • Wednesday 27 August
    • Wednesday 24 September
    • Wednesday 22 October
    • Wednesday 19 November – Statutory Meeting (Election of Mayor and Deputy Mayor)
    • Wednesday 26 November
    • Wednesday 17 December
  • Meeting context: 17 December 2024 Council meeting
• Impact: Provides certainty and planning time for Councillors, staff, and the community for Council meeting schedules, including the statutory election process.
• Next steps: Council will publish/operate according to the adopted 2025 meeting calendar, with the statutory election meeting scheduled for 19 November 2025.

Approve Australia Day Awards nomination scoring results for 26 January 2025 announcement

• Context: Council considered a report on the Australia Day Awards nomination selection process and sought adoption of Councillors’ scoring results.
• Details:
  • Motion:
    1) “adopt the final results of the nominations for the Australia Day Awards (as per contained in the confidential attachment provided)”
    2) “Note that the Award recipients will be announced as part of Council’s Australia Day event on Sunday 26th January 2025.”
  • Moved: Cr Geoff Bartlett’s item mover shown as Cr Murphy (as per minutes)
  • Seconded: Cr Jake Meyer
  • Carried
  • Announcement date: Sunday 26 January 2025
  • Meeting context: 17 December 2024 Council meeting
• Impact: Confirms the outcome of the nomination scoring process and enables the Awards recipients to be formally announced at the Council Australia Day event.
• Next steps: Proceed with the Australia Day event announcement on 26 January 2025 using the adopted confidential results.

Receive and note Council Plan Action Plan quarterly update for quarter ending 30 September 2024

• Context: Council received an update on progress against actions in the Council Plan Annual Action Plan 2024–2025 for the quarter ending 30 September 2024.
• Details:
  • Motion: “That Council note the Council Plan Action Plan Quarterly Action Items quarter one.”
  • Moved: Cr Liesbeth Long
  • Seconded: Cr Gerard Murphy
  • Carried
  • Reporting period: quarter ending 30 September 2024
  • Meeting context: 17 December 2024 Council meeting
• Impact: Improves accountability by tracking progress on Council Plan actions and informing the community and stakeholders of delivery status.
• Next steps: Continue implementation and reporting through subsequent quarterly updates under the Council Plan Action Plan cycle.

Refer petition to develop a LGBTIQA+ Action Plan to CEO for consideration

• Context: A petition was submitted requesting Council develop a LGBTIQA+ Action Plan, and Council determined it should be considered in line with governance processes.
• Details:
  • Motion:
    1) “Note the submitted petition and agree for it to be considered at the next Council Meeting”
    2) “Refer the petition to the CEO for consideration as prescribed by the Governance Rules”
    3) “Note that the Council Officers are currently in the process of undertaking work under the Rainbow Readiness Roadmap”
  • Moved: Cr Geoff Bartlett
  • Seconded: Cr Anna De Villers
  • Carried
  • Meeting context: 17 December 2024 Council meeting
• Impact: Ensures the petition is formally progressed, assessed by the CEO under governance rules, and aligned with current Rainbow Readiness Roadmap work.
• Next steps:
  • CEO to consider the petition as prescribed by the Governance Rules
  • Petition to be considered at the next Council Meeting following the 17 December 2024 meeting.

Community Impact

• LGBTIQA+ community: Council will consider the submitted petition for a LGBTIQA+ Action Plan at the next Council meeting and refer it to the CEO for governance review
• Rainbow Readiness initiatives: Ongoing work under the Rainbow Readiness Roadmap continues, potentially shaping future inclusion and community safety actions
• Residents generally (compliance): Adoption of an updated Community and Compliance Enforcement Policy will standardise how Council enforces rules, aiming for more consistent and transparent compliance outcomes
• Food business patrons and residents: Adoption of an updated Food Act Compliance and Enforcement Policy will strengthen food safety compliance and enforcement for registered food businesses
• Food businesses and local consumers: Enforcement processes may change (e.g., inspection/enforcement approach) under the new Food Act policy, affecting how businesses meet food safety requirements
• Community participation: Council’s 2025 meeting schedule (including the statutory election meeting on 19 November 2025) sets regular dates for resident access to Council decision-making and public scrutiny

Other Notable Items

• Petition to develop a LGBTIQA+ action plan considered at next council meeting.
• Council noted ongoing work under the Rainbow Readiness Roadmap.
• Quarter one Council Plan action plan update provided to councillors.
• Financial performance report noted for year-to-date to 30 September 2024.
• 2025 Australia Day awards nomination selection process and announcement timing discussed.

Tech & Innovation Notes

• Livestreamed on the internet (in-person council meeting streamed online)