Central Goldfields Shire Council

Key Decisions & Outcomes

• Set Mayor term length to one year.
• Established the office of Deputy Mayor for a one-year term.
• Elected Grace La Vella as Mayor by absolute majority.
• Elected Ben Green as Deputy Mayor unopposed.
• Appointed councillors to committees and external bodies for one-year terms.
• Noted councillors’ oath/affirmation of office taken in November 2024.

Detailed Descriptions

Set Mayor term length to one year

• Context: The Council was required to decide whether the Mayor would be elected for a 1-year or 2-year term prior to the Mayoral election, under the Local Government Act (s26).
• Details: On 26 November 2024, Council passed a motion: “That Council determines the length of term of the Mayor to be set at one year.”
  • Moved: Cr La Vella; Seconded: Cr de Villiers; Carried.
• Impact: Establishes a shorter, one-year Mayoral leadership cycle, enabling earlier review of priorities and governance direction for the community.
• Next steps: The Mayor election proceeded immediately after the term length decision, with the election conducted under the Council’s governance rules.

Established the office of Deputy Mayor for a one-year term

• Context: Council considered whether to establish the statutory office of Deputy Mayor and, if established, the term length to apply.
• Details: On 26 November 2024, an initial alternative motion to not establish the Deputy Mayor office lapsed, and an amended motion was carried:
  • “That Council determines to establish an office of Deputy Mayor for a term of one year.”
  • Moved: Cr de Villiers; Seconded: Cr Green; Carried.
  • Division: For (6): Cr Long, Cr Meyer, Cr de Villiers, Mayor La Vella, Cr Green, Cr Bartlett; Against (1): Cr Murphy.
• Impact: Provides continuity and a formal leadership support role for the Mayor, improving governance resilience and succession planning within the year.
• Next steps: Nominations were called for Deputy Mayor, followed by the Deputy Mayor election/unopposed declaration.

Elected Grace La Vella as Mayor by absolute majority

• Context: The Interim Chief Executive Officer (CEO) was required to chair the Mayoral election process and call for nominations, with the Mayor elected by absolute majority.
• Details: On 26 November 2024, nominations were called for Mayor.
  • Nominations:
    • Cr Long (moved by Cr Long, seconded by Cr Meyer)
    • Cr La Vella (moved by Cr de Villiers, seconded by Cr Green)
    • Cr Murphy (moved by Cr Murphy, seconded by Nil) — nomination lapsed.
  • Result: Cr La Vella was declared Mayor by absolute majority (election conducted in accordance with governance rules).
• Impact: Confirms Grace La Vella as the community’s Mayoral representative and establishes her one-year term following the earlier resolution.
• Next steps: Standing orders were temporarily suspended for the incoming Mayor to address the meeting and for photographs, then standing orders resumed.

Elected Ben Green as Deputy Mayor unopposed

• Context: After Council established the Deputy Mayor office for one year, the Mayor called for nominations for Deputy Mayor.
• Details: On 26 November 2024, nominations for Deputy Mayor were called.
  • Nomination: Cr Ben Green (moved by Cr de Villiers, seconded by Cr Bartlett).
  • Result: Cr Green was declared duly elected unopposed (election carried out in accordance with governance rules).
• Impact: Ensures the Deputy Mayor role is filled without contest, providing immediate leadership support for the Mayor for the one-year term.
• Next steps: The Council proceeded to appoint councillors to committees and external bodies for one-year terms.

Appointed councillors to committees and external bodies for one-year terms

• Context: Council sought appointments to committees and external/statutory bodies, with councillor representatives to serve for a defined period.
• Details: On 26 November 2024, Council adopted the recommendation that representatives be appointed for a one-year term, listing the following proposed representatives:
  • Municipal Association of Victoria: Cr de Villiers
  • Audit and Risk Committee: Cr Bartlett, Cr de Villiers
  • Australia Day Committee: All Councillors
  • Rural Councils Victoria: Cr Meyer
  • CEO Employment Matters Advisory Committee: All Councillors
  • Central Victoria Greenhouse Alliance: Cr Long
  • Municipal Emergency Management Committee / Municipal Fire Management Committee: Cr Green, Cr Meyer
  • Energy Breakthrough Committee: Cr Long
  • Climate Action Stewarding Group: Cr Bartlett
  • Walking and Cycling Advisory Group: Mayor La Vella
  • Tullaroop Creek Carisbrook Advisory Group: Cr de Villiers
  • Aerodrome Advisory Group: Cr Bartlett
  • Maryborough Heritage Review Reference Group: Group no longer meets; no representative required
  • Community Asset Committees (CACs):
    • Daisy Hill Community Centre Committee: Cr Green
    • Adelaide Lead Hall Committee: Cr Green
    • Talbot Town Hall Committee: Cr Green
    • Talbot Community Homes Committee: Cr Green
    • Dunolly Historic Precinct Management Committee: Cr Long
    • Tullaroop Leisure Centre Committee: Cr de Villiers
  • Motion carried: Moved: Cr Green; Seconded: Cr Murphy; Carried.
• Impact: Sets clear governance participation for the year, ensuring community-facing and statutory functions have designated councillor oversight and representation.
• Next steps: Councillor representatives will take up their roles for the one-year period and perform committee/external body responsibilities until the next appointment cycle.

Noted councillors’ oath/affirmation of office taken in November 2024

• Context: Following the election poll, the Local Government Act 2020 requires councillors to be sworn in (or affirm) before undertaking their official functions.
• Details: On 26 November 2024, Council noted the oath/affirmation details:
  • Following the Local Government Election Poll on 8 November 2024, councillors were sworn/affirmed on 13 November 2024 and 14 November 2024.
  • Mayor: La Vella (Mayor speech recorded as part of the item).
  • Motion carried: Moved: Cr Long; Seconded: Cr Meyer; Carried.
• Impact: Confirms councillors’ formal eligibility to act in office, supporting lawful governance and continuity of council operations.
• Next steps: No further action is recorded beyond Council’s formal noting; councillors proceed with their roles for the term and committee appointments.

Community Impact

• Residents: Mayor term set to 1 year, meaning leadership priorities and policy direction may be reviewed more frequently
• Residents: Deputy Mayor office established for a 1-year term, increasing continuity/backup leadership for council decisions
• Community groups: Australia Day Committee representation set to all councillors for a one-year term, potentially affecting planning and delivery of Australia Day events
• Local emergency services: Municipal Emergency Management/Municipal Fire Management Committee representation set for a one-year term, influencing local emergency preparedness and response coordination
• Community wellbeing programs: Walking and Cycling Advisory Group representation set to Mayor La Vella for a one-year term, potentially shaping cycling/pedestrian initiatives and infrastructure priorities
• Local community facilities: Community Asset Committees (CACs) representatives assigned for a one-year term (e.g., Daisy Hill Community Centre, Adelaide Lead Hall, Talbot Town Hall, Talbot Community Homes, Tullaroop Leisure Centre), affecting oversight and future decisions for these venues/services

Other Notable Items

• Community concerns not recorded; no public submissions or community issues mentioned in minutes.
• Council set Mayor’s term at one year (noting it was a resolution, not a broader policy update).
• Deputy Mayor office established for one-year term; division recorded with Cr Murphy against.
• Councillor committee appointments for one-year term across multiple statutory and advisory bodies.
• Future agenda item implied: mayoral/standing orders suspension for incoming mayor address and photos.

Tech & Innovation Notes

• Town Hall meeting was livestreamed on the internet (online/digital service).

Key Decisions & Outcomes

• Adopted Central Goldfields Shire Council Annual Report 2023–24
• Revoked and updated S11A Instrument of Appointment for statutory planning staff
• Confirmed minutes from 16 September 2024 as true and accurate record
• Confirmed confidential minutes from 16 September 2024 as true and accurate record

Detailed Descriptions

Adopted Central Goldfields Shire Council Annual Report 2023–24

• Context: Council considered the Central Goldfields Shire Council 2023–24 Annual Report following the in-principle adoption of the Financial and Performance Statements at the 16 September 2024 Council meeting.
• Details:
  • Meeting date: Tuesday 22 October 2024 (6:00pm).
  • Officer report item: 8.1 Central Goldfields Shire Council 2023–2024 Annual Report.
  • Motion outcome: Council adopted the Annual Report 2023–24.
  • Resolution basis noted in the report/motion: the Annual Report 2023–24 was prepared in accordance with the Local Government Act 2020.
  • Councillors who spoke to the motion: Cr Lovett and Cr La Vella.
• Impact: Enables Council to formally publish and progress the Shire’s annual accountability reporting to the community, reflecting the organisation’s financial and performance results for 2023–24.
• Next steps:
  • The adopted Annual Report is progressed for finalisation/public release following the 22 October 2024 adoption (with the prior in-principle adoption occurring on 16 September 2024).

Revoked and updated S11A Instrument of Appointment for statutory planning staff

• Context: Council reviewed the S11A Instrument of Appointment and Authorisation under the Planning and Environment Act 1987 to ensure statutory planning staff appointments were current and correctly authorised.
• Details:
  • Meeting date: Tuesday 22 October 2024 (6:00pm).
  • Officer report item: 8.2 S11A Update to Instrument of Appointment and Authorisation for Statutory Planning.
  • Purpose of report: recommend revoking the previous Coordinator of Statutory Planning appointment and adding the new Coordinator to the S11A instrument.
  • Staff coverage:
    • The previous Coordinator of Statutory Planning appointment was to be revoked.
    • The new Coordinator of Statutory Planning was to be added to the S11A instrument.
    • The Manager of Statutory Services and the Statutory Planner were stated to remain on the instrument.
  • Motion outcome: Council adopted the updated S11A Instrument of Appointment and Authorisation for the Manager of Statutory Planning, the Coordinator of Statutory Planning, and the Statutory Planner under the Planning and Environment Act 1987.
  • Councillor who spoke to the motion: Cr Meddows–Taylor.
  • Motion wording (as recorded): Council adopted the updated instrument; the instrument is the legal mechanism allowing appointed staff to fully discharge duties under the Act.
• Impact: Ensures statutory planning functions are properly authorised, reducing compliance risk and supporting continuity of planning decision-making and statutory processes for the community.
• Next steps:
  • The updated instrument is implemented following the 22 October 2024 Council decision, including formal revocation of the previous Coordinator and addition of the new Coordinator.

Confirmed minutes from 16 September 2024 as true and accurate record

• Context: Council was required to confirm the accuracy of minutes from the previous Council meeting for recordkeeping and governance purposes.
• Details:
  • Meeting date: Tuesday 22 October 2024.
  • Agenda item: 7. Petitions (Nil) followed by MOTION under “Confirmation of Minutes from previous Council Meetings”.
  • Motion: “That Council confirm the following Minutes as a true and accurate record of the meeting:”
    • 5.1 Minutes from previous Council Meeting dated 16 September 2024.
  • Mover: Cr Meddows–Taylor.
  • Carried: Cr La Vella (as recorded in the minutes).
• Impact: Provides formal confirmation that the 16 September 2024 Council meeting record is correct, supporting transparency and integrity of Council’s official history and decisions.
• Next steps:
  • The confirmed minutes remain the official record of the 16 September 2024 meeting and are retained for governance, audit, and public accountability purposes.

Confirmed confidential minutes from 16 September 2024 as true and accurate record

• Context: In addition to open meeting minutes, Council also confirmed confidential minutes from the same prior meeting date to ensure the confidential record is accurate and properly authorised.
• Details:
  • Meeting date: Tuesday 22 October 2024.
  • Motion (same confirmation motion as above): “That Council confirm the following Minutes as a true and accurate record of the meeting:”
    • 5.2 Confidential Minutes from Council Meeting dated 16 September 2024.
  • Mover: Cr Meddows–Taylor.
  • Carried: Cr La Vella (as recorded in the minutes).
• Impact: Confirms the integrity of Council’s confidential decision record, supporting lawful handling of sensitive matters while maintaining accurate governance documentation.
• Next steps:
  • Confidential minutes are retained under Council’s confidentiality requirements and remain the official confidential record of the 16 September 2024 meeting.

Community Impact

• Residents (Maryborough): Annual Report 2023–24 formally adopted, confirming Council’s 2023–24 financial and performance reporting and accountability for local services
• Residents (planning applicants): Updated S11A Instrument of Appointment and Authorisation enables the new Coordinator of Statutory Planning to carry out statutory planning duties under the Planning and Environment Act 1987
• Residents (planning services): Continuity of statutory planning decision-making maintained by retaining the Manager of Statutory Services and the Statutory Planner on the instrument of authorisation
• Residents (government operations): Revocation of the previous Coordinator’s S11A authorisation clarifies who is legally empowered to act, reducing the risk of delays or procedural issues in planning matters
• Residents (community services): Council’s 2023–24 performance commitments remain in effect following adoption of the Annual Report, shaping how services are delivered and measured going forward
• Residents (public transparency): Confirmation of minutes and adoption of key governance documents supports ongoing transparency around Council actions and decisions affecting the community

Other Notable Items

• Community concern noted about Maryborough Aerodrome’s role and future, raised during Cr Geoff Lovett’s tenure.
• Annual Report 2023–24 presented following in-principal adoption of Financial and Performance Statements.
• S11A Instrument updated: revoke prior Coordinator of Statutory Planning, add new Coordinator.
• Heritage and education achievements highlighted, including P–12 Maryborough Education Centre advocacy.
• Future focus implied: Aerodrome stakeholder/officer planning for future functioning.

Tech & Innovation Notes

• Hybrid meeting with livestreamed broadcast on the internet (digital/online platform usage)

Key Decisions & Outcomes

• Approved in-principle Annual Financial Report and Performance Statement 2023/2024
• Nominated Mayor and Cr Murphy to certify final Financial and Performance Statements
• Supported commencement of Carisbrook Levee Review short-term actions and consultation updates
• Endorsed Central Goldfields Local Area Action Plan and adopted Central Goldfields Events Strategy 2024–2028
• Approved 2024–2025 Community Grants Program funding recommendations
• Adopted Risk Management Policy and updated CEO Instrument of Delegation (revoking prior delegations)

Detailed Descriptions

Approved in-principle Annual Financial Report and Performance Statement 2023/2024

• Context: Council considered the draft Annual Financial Report and Performance Statement for the 2023/2024 financial year and sought approval in principle before final certification.
• Details:
  • Date: 16 September 2024 (Council meeting; minutes confirmed 22 October 2024)
  • Motion outcome: Council approved in principle the Annual Financial Report and Performance Statement for 2023/2024
  • Officers’ purpose: to brief Councillors on the draft Statements and the Governance and Management Checklist for 2023–2024
  • Administrative note: “Due to administrative error reduce Cr La Vella cost by $1,045 and allocate to correct Councillors”
• Impact: Enables the Statements to progress to finalisation and certification, supporting transparent reporting of Council’s financial performance and governance for 2023/2024.
• Next steps:
  • Finalise the Statements in line with the Council’s certification arrangements (see next decision).
  • Ensure any administrative corrections (including the $1,045 adjustment) are reflected in the final certification process.

Nominated Mayor and Cr Murphy to certify final Financial and Performance Statements

• Context: After in-principle approval, Council needed to formally nominate Councillors to certify the Statements in their final form.
• Details:
  • Date: 16 September 2024
  • Initial nomination (revisited): Council first nominated two Councillors to certify (per the earlier motion), then Council revisited and confirmed a revised nomination
  • Final decision (revisited motion):
    • Council nominated and authorised the Mayor, Cr Liesbeth Long, and Cr Gerard Murphy to certify the Financial and Performance Statements in their final form
    • Motion carried: Moved Cr Murphy, Seconded Cr La Vella, Carried
• Impact: Provides formal governance assurance that the final 2023/2024 Financial and Performance Statements are certified by authorised elected representatives.
• Next steps:
  • Cr Long and Cr Murphy certify the final Statements once finalised by officers.
  • Statements then proceed through the required reporting/compliance steps following certification.

Supported commencement of Carisbrook Levee Review short-term actions and consultation updates

• Context: Council received an update on the Carisbrook Independent Levee Review and considered how to move from review findings to early implementation.
• Details:
  • Date: 16 September 2024
  • Motion outcome: Council supported:
    • Receiving the report prepared by Mr Fred Spain (NSW Public Works)
    • Noting the DRAFT Carisbrook Levee Review Implementation Plan
    • Commencing implementation of short-term actions in the draft plan, with community and agency partnership
  • Consultation/engagement specifics included in the motion:
    • Council noted Entura and the Department of Environment, Energy, Climate Action were not interviewed as part of the independent review process
    • Council noted Entura, Water Technology, the North Central Catchment Management Authority (NCCMA), and the Department of Environment, Energy and Climate Action were not provided an opportunity to respond to assumptions/findings prior to publicisation
    • Council supported instructing Mr Fred Spain to:
      • Put assumptions and recommendations to Entura, Water Technology, NCCMA, and the Department of Environment, Energy and Climate Action for response
      • Update the report as necessary based on that consultation
      • Update the report to directly address the key questions of the Reference Group in the original scope
  • Motion moved: Cr Sproull, seconded Cr Meddows-Taylor, carried
• Impact: Helps reduce flood risk by progressing early actions while improving technical accuracy and stakeholder confidence through targeted consultation.
• Next steps:
  • Officers to work with the community and relevant agencies to commence short-term actions.
  • Mr Fred Spain to conduct consultation with the specified technical/partner bodies and update the report accordingly.
  • Further updates to be incorporated to address Reference Group questions.

Endorsed Central Goldfields Local Area Action Plan and adopted Central Goldfields Events Strategy 2024–2028

• Context: Council considered outcomes from public consultation and then endorsed/adopted two related tourism and events planning documents.
• Details:
  • Date: 16 September 2024
  • Central Goldfields Local Area Action Plan (LAAP):
    • Motion: Council noted results of public consultation and endorsed the Central Goldfields Local Area Action Plan (a sub-plan of the Bendigo Regional Tourism Destination Management Plan)
    • Moved: Cr Meddows-Taylor, seconded Cr La Vella, carried
  • Central Goldfields Events Strategy 2024–2028:
    • Motion: Council noted submissions received during consultation and adopted the Central Goldfields Events Strategy (2024–2028)
    • Moved: Cr La Vella, seconded Cr Meddows-Taylor, carried
• Impact: Provides clear strategic direction for tourism-related initiatives and events planning, supporting coordinated investment and community engagement across 2024–2028.
• Next steps:
  • Implement actions arising from the endorsed LAAP and the adopted Events Strategy.
  • Use the adopted documents to guide future planning, resourcing, and reporting.

Approved 2024–2025 Community Grants Program funding recommendations

• Context: Council reviewed the 2024–2025 Community Grants Program and determined the recommended recipients for grant funding.
• Details:
  • Date: 16 September 2024
  • Motion outcome: Council approved the recommendations for awarding funds for the 2024–2025 Community Grants Program
  • Moved: Cr Wayne Sproull, seconded Cr Lovett, carried
  • Note: The minutes provided do not list the total dollar amount or individual grant recipients within the excerpt.
• Impact: Enables community organisations and local initiatives to receive funding support for the 2024–2025 period.
• Next steps:
  • Officers to process grant agreements/communications with successful applicants.
  • Grants to be delivered in line with program guidelines and any reporting requirements.

Adopted Risk Management Policy and updated CEO Instrument of Delegation (revoking prior delegations)

• Context: Council updated its governance framework by adopting a refreshed Risk Management Policy and adopting an updated CEO Instrument of Delegation.
• Details:
  • Date: 16 September 2024
  • Risk Management Policy Review:
    • Motion outcome: Council adopted the Risk Management Policy
    • Moved: Cr Murphy, seconded Cr La Vella, carried
    • Purpose stated: ensure Council remains current with policies/procedures and complies with the Local Government Act 2020 and legislative requirements
    • Community consultation feedback was considered as part of the review
  • CEO Instrument of Delegation (S5 update):
    • Motion outcome: Council adopted the updated S5 Instrument of Delegation under which Council delegates powers to the CEO
    • Key terms from the motion:
      • Delegation to the person holding the position (or acting/performing duties) of Chief Executive Officer
      • Instrument comes into force immediately upon the resolution
      • Signed by the Chief Executive Officer and the Mayor
      • All previous delegations to the CEO are revoked upon coming into force
    • Moved: Cr Lovett, seconded Cr Murphy, carried
• Impact: Strengthens Council governance and compliance by ensuring risk controls are current and that decision-making authority is clearly documented and legally effective.
• Next steps:
  • CEO and Mayor to sign the updated S5 Instrument of Delegation immediately following adoption.
  • Implement and operationalise the adopted Risk Management Policy across Council functions, consistent with any Council guidelines/policies.

Community Impact

• Residents (Maryborough/Carisbrook): Short-term actions from the Carisbrook Independent Levee Review Implementation Plan will begin following Council support of the report and community reference group contributions
• Local community groups & residents: 2024–2025 Community Grants Program funding will be awarded, affecting which local projects receive support and timing of activities
• Maryborough & Central Goldfields visitors: Endorsement of the Central Goldfields Events Strategy 2024–2028 will shape the types and scheduling of events delivered/encouraged over the next four years
• Central Goldfields residents (food & agriculture sector): Endorsement of the Central Goldfields Food Systems Roadmap will guide future initiatives and partnerships across the local food system
• Deledio residents & recreation users: Council support for the Deledio Recreation Reserve Pavilion project (Growing Regions Fund application plus $500k future co-contribution) may lead to pavilion upgrades/new facilities
• Maryborough residents & students: Council endorsement to apply for Regional University Study Hubs (RUSH) funding to establish and operate a Maryborough Learning Hub, potentially expanding local higher-education access

Other Notable Items

• Community contributions acknowledged for the Carisbrook Independent Levee Review Reference Group.
• Carisbrook levee review: Entura and others not interviewed or given response before publicity.
• Motion to reduce Cr La Vella costs by $1,045 due to administrative error.
• Future agenda: revisit motion appointing Mayor Cr Long and Cr Murphy to certify statements.
• Notices of Motion: Commonwealth Housing Support Program advocacy; Town Hall commemorative brass plaques.

Tech & Innovation Notes

• Hybrid and livestreamed council meeting on the internet (digital/online platform usage)

Key Decisions & Outcomes

• Awarded asphalt supply contract G1882-2023 to two panel suppliers.
• Adopted Social & Affordable Housing Challenges & Opportunities action paper.
• Released draft Risk Management Policy for public comment (21 Aug–4 Sep 2024).
• Adopted Strategic Risk Management Framework.
• Adopted Fair Access Policy and Action Plan.
• Endorsed Victorian Women’s Public Art Program application: “Women of the Goldfields.”

Detailed Descriptions

Awarded asphalt supply contract G1882-2023 to two panel suppliers

• Context: Council considered an officer recommendation to award the Annual Supply – Supply, deliver & lay asphalt panel contract following a public tender process. The contract is a panel arrangement and the expected spend exceeds the CEO’s financial delegation, requiring Council approval.
• Details:
  • Contract: G1882-2023 Annual supply – Supply, deliver & lay asphalt panel
  • Panel suppliers approved:
    • Centre State Asphalt Pty Ltd
    • B.A Road Services Pty Ltd
  • Term: 4 years
  • Optional extension: 3-year extension if required
  • Spend authorisation: up to $1.2 million over the initial 4-year term
  • Council decision date: 20 August 2024 (confirmed at meeting held 20 August 2024, minutes confirmed 16 September 2024)
• Impact: Ensures ongoing access to asphalt supply, delivery and laying services for infrastructure works across the municipality, supporting continuity of road maintenance and related community assets.
• Next steps:
  • Chief Executive Officer to formally execute the contract and approve spend up to $1.2 million over the initial 4-year term.

Adopted Social & Affordable Housing Challenges & Opportunities action paper

• Context: Council received a report presenting a regional housing action paper developed by Regional Housing Victoria in consultation with Council and a small community-based reference group. The intent is to provide a practical action plan to address housing shortages in the municipality.
• Details:
  • Document: Social & Affordable Housing Challenges & Opportunities paper
  • Developed by: Regional Housing Victoria
  • Consultation: Council and a small community-based reference group
  • Council decision date: 20 August 2024 (minutes confirmed 16 September 2024)
  • Motion: Council adopted the paper (moved by Cr De Villiers, seconded by Cr La Vella, carried)
• Impact: Provides Council with clearer, proportionate responsibilities and a monitoring tool to maintain progress on addressing housing shortages—supporting improved housing outcomes for residents.
• Next steps:
  • Implement the paper’s action plan and use it to monitor and maintain progress over time (as intended by the document).

Released draft Risk Management Policy for public comment (21 Aug–4 Sep 2024)

• Context: Council considered a review of its Risk Management Policy to ensure it remains current and compliant with the Local Government Act 2020 and legislative requirements. Council also needed to align with its engagement approach for policy updates.
• Details:
  • Action approved: Make the Draft Risk Management Policy available to the public for comment
  • Public comment period: 21 August 2024 until close of business 4 September 2024
  • Council decision date: 20 August 2024 (minutes confirmed 16 September 2024)
  • Motion: Made available for public comment and received submissions during the specified timeframe (moved by Cr Meddows-Taylor, seconded by Cr Lovett, carried)
• Impact: Strengthens transparency and community input into Council’s risk governance, improving confidence in how risks are identified, assessed and managed.
• Next steps:
  • Collect and receive submissions from 21 Aug–4 Sep 2024.
  • Officers then incorporate feedback for Council’s subsequent consideration/adoption (not shown in the provided minutes beyond the public comment decision).

Adopted Strategic Risk Management Framework

• Context: Council received a report presenting the Central Goldfields Shire Council Risk Management Framework and outcomes of the related Risk Management Project. Adoption was sought to formalise the strategic approach to risk management.
• Details:
  • Framework: Strategic Risk Management Framework (Central Goldfields Shire Council)
  • Council decision date: 20 August 2024 (minutes confirmed 16 September 2024)
  • Motion: Council adopted the Strategic Risk Management Framework (moved by Cr Murphy, seconded by Cr Lovett, carried)
• Impact: Provides an organisation-wide structure for identifying, assessing, treating and monitoring risks—supporting better service delivery and governance for the community.
• Next steps:
  • Implement the framework across Council operations (implementation steps/timing are not specified in the provided minutes).

Adopted Fair Access Policy and Action Plan

• Context: Council considered results from consultation on a draft Fair Access Policy and Action Plan and sought adoption of the final version.
• Details:
  • Policy: Fair Access Policy
  • Action plan: Fair Access Policy and Action Plan (final version for adoption)
  • Consultation: Public consultation process undertaken for the draft (submissions received during the consultation period were noted)
  • Council decision date: 20 August 2024 (minutes confirmed 16 September 2024)
  • Motion: Council noted submissions and adopted the Fair Access Policy (moved by Cr Sproull, seconded by Cr La Vella, carried)
• Impact: Improves fairness and access for community members by setting clear policy direction and actions for how Council will address access barriers.
• Next steps:
  • Implement the adopted policy and action plan (implementation details are not included in the provided minutes).

Endorsed Victorian Women’s Public Art Program application: “Women of the Goldfields.”

• Context: Council considered an opportunity under the Victorian Women’s Public Art Program (second round), which supports land-owning organisations to apply for competitive grants to design and develop public art honouring Victorian women.
• Details:
  • Program: Victorian Women’s Public Art Program – second round
  • Grant amount: up to $200,000
  • Council endorsement sought for: application honouring “Women of the Goldfields”
  • Proposed concept: connect Maryborough’s two prominent heritage precincts, honouring the story of gold and celebrating the Shire’s connection to the UNESCO World Heritage Bid area
  • Application deadline: 5pm, Friday 30 August 2024
  • Council decision date: 20 August 2024 (minutes confirmed 16 September 2024)
  • Motion: Council endorsed the application (moved by Cr Meddows-Taylor, seconded by Cr Lovett, carried)
  • Division recorded:
    • For: Cr Meddows-Taylor, Cr Lovett, Cr Sproull, Cr Murphy, Cr Long
    • Against: Cr La Vella, Cr de Villiers
• Impact: If successful, the project would strengthen community pride and celebrate local heritage, while also enhancing cultural experiences for residents and visitors.
• Next steps:
  • Officers to submit the application by 5pm, Friday 30 August 2024.

Community Impact

• Residents (roads/footpaths): Annual supply, delivery and laying of asphalt is contracted for up to $1.2M over 4 years, supporting ongoing road and pavement maintenance works
• Renters and people seeking housing: Council adopts the Social & Affordable Housing Challenges & Opportunities action plan to address local housing shortages through a structured, monitored approach
• All residents (council governance): Draft Risk Management Policy is opened for public comment (21 Aug–4 Sep 2024), giving residents a direct chance to influence how council identifies and manages risks
• All residents (service accessibility): Council adopts the Fair Access Policy and Action Plan following consultation, which will shape how residents access council services and programs
• Maryborough residents and visitors (public art/tourism): Council endorses an application for “Women of the Goldfields” public art funding (up to $200,000), potentially adding new heritage-focused public artwork
• Community (participation/representation): Council sets remaining 2024 meeting dates (16 Sep, 22 Oct, 19 Nov, 26 Nov, 17 Dec), affecting when residents can attend and engage with council meetings via livestream/in-person

Other Notable Items

• Community housing needs addressed via adoption of Social & Affordable Housing Challenges & Opportunities paper.
• Public consultation opened for Draft Risk Management Policy (21 Aug–4 Sep 2024).
• Strategic Risk Management Framework adopted, following a risk management project outcomes report.
• Victorian Women’s Public Art Program endorsement sought: “Women of the Goldfields” grant application.
• Notices of Motion: review Community Satisfaction Survey model; return Maryborough Mayor Chain.

Tech & Innovation Notes

• Livestreamed council meeting on the internet (digital/online broadcast).

Key Decisions & Outcomes

• Confirmed minutes of 25 June 2024 and confidential minutes of 1 July 2024.
• Released Draft General Local Law 2025 for four-week public consultation (5–29 Aug 2024).
• Endorsed Draft Central Goldfields Events Strategy 2024–2028 for community consultation.
• Awarded Payroll Services Contract G1871-2023 to Elmo Software and Payssential Pty Ltd ($499,218 ex GST, 4 years).
• Adopted updated Prevention of Fraud and Corruption Policy following Audit & Risk review.
• Endorsed Central Goldfields Early Childhood Education Workforce Plan 2024–2029; to seek partnered funding.

Detailed Descriptions

Confirmed Minutes of 25 June 2024 and Confidential Minutes of 1 July 2024

• Context: Council reviewed and confirmed the accuracy of records from prior meetings, including both open and confidential proceedings.
• Details:
  • Confirmed Minutes from the Council Meeting dated 25 June 2024.
  • Confirmed Confidential Minutes from the Special Council Meeting dated 1 July 2024.
  • Motion moved by Cr Grace La Vella, seconded by Cr Chris Meddows-Taylor, and carried.
  • These minutes were confirmed at the Council Meeting on 20 August 2024 (as noted in the document).
• Impact: Ensures formal governance records are accurate and legally robust, supporting transparency for public minutes and confidentiality protections for restricted matters.
• Next steps: Minutes remain the official record; no further action noted beyond confirmation.

Released Draft General Local Law 2025 for Four-Week Public Consultation (5–29 Aug 2024)

• Context: Council considered proposed updates to its local law framework to address community issues, feedback on the existing Local Law (2015), and outcomes from a councillor workshop held in April 2024.
• Details:
  • Council resolved to release Draft General Local Law 2025 for public consultation.
  • Consultation period: 4 weeks, from 5 August 2024 to 29 August 2024.
  • A legal review of the proposed changes was completed prior to release.
  • Motion moved by Cr Grace La Vella, seconded by Cr Chris Meddows-Taylor, and carried.
• Impact: Gives residents and stakeholders an opportunity to influence local law settings, improving relevance and effectiveness of local regulations under the Local Government Act 2020 framework.
• Next steps: Collect submissions/feedback during 5–29 Aug 2024, then incorporate input and bring the final local law for adoption at a future Council meeting.

Endorsed Draft Central Goldfields Events Strategy 2024–2028 for Community Consultation

• Context: Council received the draft Central Goldfields Events Strategy (2024–2028) and determined the consultation process before finalisation and adoption.
• Details:
  • Council endorsed the draft strategy for community consultation.
  • Council also directed that the draft be made available for feedback on Council’s Engage website.
  • Motion moved by Cr Grace La Vella, seconded by Cr Geoff Lovett, and carried.
  • Feedback gathered through consultation will be considered in finalising the strategy, then presented to Council for adoption at a later meeting.
• Impact: Strengthens community ownership of the events planning approach and helps ensure the strategy reflects local priorities and expectations.
• Next steps: Publish on Engage, run the consultation period (timeline not specified in the minutes), review submissions, then present the final strategy to Council for adoption at a subsequent meeting.

Awarded Payroll Services Contract G1871-2023 to Elmo Software and Payssential Pty Ltd ($499,218 ex GST, 4 years)

• Context: Council approved awarding a contract following an EOI and evaluation process for payroll outsourcing and processing services.
• Details:
  • Contract: G1871-2023 Payroll Outsourcing and Processing Services
  • Awarded to:
    • Elmo Software for provision of ELMO payroll software
    • Payssential Pty Ltd for payroll processing
  • Total estimated cost: $499,218 (ex GST) over a 4-year term
  • Motion moved by Cr Gerard Murphy, seconded by Cr Geoff Lovett, and carried.
  • Council also authorised the Chief Executive Officer to formally execute the contract and agreements.
• Impact: Provides continuity and capability in payroll administration, supporting efficient and compliant payroll processing for the organisation and indirectly for staff.
• Next steps: CEO to execute contract and agreements; implementation would follow contract commencement (not specified in the minutes).

Adopted Updated Prevention of Fraud and Corruption Policy Following Audit & Risk Review

• Context: Council received an updated fraud and corruption policy after a review by the Audit and Risk Committee at the June 2024 meeting.
• Details:
  • Council noted the Audit & Risk Committee review and the rigorous legislative requirements relating to alleged or actual fraud/corruption.
  • Council adopted the updated Prevention of Fraud and Corruption Policy.
  • Motion moved by Cr Geoff Lovett, seconded by Cr Grace La Vella, and carried.
• Impact: Strengthens governance, integrity, and compliance by ensuring Council’s fraud and corruption framework reflects current legislative expectations and internal risk oversight.
• Next steps: Policy adoption takes effect for use in Council’s governance and risk management processes (implementation details not specified in the minutes).

Endorsed Central Goldfields Early Childhood Education Workforce Plan 2024–2029; to Seek Partnered Funding

• Context: Council endorsed a workforce plan designed to support implementation of Victorian Best Start, Best Life reforms, including expanded early childhood education provision.
• Details:
  • Council acknowledged:
    • Work already undertaken to meet 15 hours of kinder provision for every 3-year-old in Central Goldfields
    • Additional workforce needs to meet 30 hours pre-prep for 4-year-olds and support new State-run Early Learning and Care Centres
  • Council endorsed the Central Goldfields Early Childhood Education Workforce Plan 2024–2029.
  • Council resolved to write to the Victorian Minister for Children to pursue a partnered approach including additional funds required to implement the plan.
  • Motion moved by Cr Chris Meddow-Taylor, seconded by Cr Gerard Murphy, and carried.
• Impact: Helps secure the workforce capacity needed to deliver expanded early childhood education services, supporting children, families, and the local education sector.
• Next steps: Prepare and send correspondence to the Victorian Minister for Children to seek partnered funding; continue planning toward implementation of the workforce plan (timing not specified in the minutes).

Community Impact

• Residents (Central Goldfields): Draft General Local Law 2025 released for 4-week public consultation (5–29 Aug 2024), potentially changing local rules and enforcement based on community feedback
• Residents (Central Goldfields): Community input sought on the Draft Central Goldfields Events Strategy (2024–2028) via Council’s Engage website, which may shape future event types, locations, and impacts
• Residents (all Council services): Council Plan Annual Action Plan 2023–2024 progress (Q4) formally noted, continuing/adjusting delivery of planned initiatives that affect local service outcomes
• Residents (all Council services): Community Satisfaction Survey 2024 results formally noted, informing future priorities and improvements based on resident feedback
• Council staff and ratepayers: Payroll outsourcing/processing contract awarded (4-year term) to Elmo Software and Payssential, which may affect payroll processing services and administrative operations
• Residents (community integrity): Updated Prevention of Fraud and Corruption policy adopted, strengthening governance and compliance processes that protect public funds and services

Other Notable Items

• Community Satisfaction Survey 2024 results received for Council consideration.
• Draft General Local Law 2025 released for four-week public consultation (Aug 5–29, 2024).
• Draft Central Goldfields Events Strategy (2024–2028) endorsed for Engage website community feedback.
• Central Goldfields Early Childhood Education Workforce Plan (2024–2029) endorsed; Council to seek extra state funding.
• Q4 Council Plan Action Plan progress report noted for quarter ending 30 June 2024.

Tech & Innovation Notes

• Digital services / online platforms

  • Draft Central Goldfields Events Strategy to be made available for community feedback on Council’s Engage website.
  • Meeting noted as livestreamed on the internet.

• IT infrastructure / cybersecurity

  • Payroll outsourcing and processing services contract (Contract G1871-2023) including ELMO payroll software and payroll processing (Elmo Software; Payssential Pty Ltd).

Key Decisions & Outcomes

• Adopted the 2024/25 Central Goldfields Shire Budget (Attachment 1).
• Adopted the Financial Sustainability Strategy and sought waste-related rate cap variation.
• Adopted the reviewed Memorials Policy following community feedback.
• Adopted the Road Management Plan 2024 after public consultation.
• Approved Fair Access Policy and Action Plan for public consultation.
• Council to take over management of Bristol Hill Tower precinct; further discussions on cemetery details.

Detailed Descriptions

Adopted the 2024/25 Central Goldfields Shire Budget (Attachment 1)

• Context: Council considered community feedback on the draft 2024/25 budget and the finalised budget for adoption under the Local Government Act 2020.
• Details:
  • Meeting date: Tuesday, 25 June 2024 (adoption motion carried).
  • Motion requirements: Budget prepared in accordance with Section 94 of the Local Government Act 2020.
  • Resolution: Council adopted the 2024/25 Budget in Attachment 1 after considering submissions received on the draft.
  • Motion moved by Cr Chris Meddows-Taylor, seconded by Cr Gerard Murphy.
• Impact: Provides financial certainty and authorisation for Council to operate and deliver services for the 2024/25 financial year based on the final budget (including minor changes from the draft).
• Next steps: Implement the adopted budget during 2024/25, with responses to submitters noted as included in the report.

Adopted the Financial Sustainability Strategy and sought waste-related rate cap variation

• Context: Council reviewed community feedback related to the Financial Sustainability Strategy and determined the next steps for implementation, including funding pressures associated with waste services.
• Details:
  • Meeting date: Tuesday, 25 June 2024 (motion carried).
  • Council actions:
    1) Adopted the Financial Sustainability Strategy.
    2) Submitted the Strategy to the Legislative Council’s Economy and Infrastructure Committee Inquiry into Local Government Funding and Service Delivery as Council’s submission.
    3) Commenced preparation of an application to the Essential Services Commission (ESC) for a rate cap variation to ensure compliance with the Minister for Local Government Service Rates and Charges Guidelines for 2025/26, specifically relating to waste charges.
  • Motion moved by Cr Geoff Lovett, seconded by Cr Wayne Sproull.
• Impact: Strengthens Council’s long-term financial planning and supports the ability to fund waste services in 2025/26 through a potential rate cap variation process.
• Next steps:
  • Prepare and lodge the ESC rate cap variation application for 2025/26 focused on waste charges.

Adopted the reviewed Memorials Policy following community feedback

• Context: Council considered community engagement feedback on an updated Memorials Policy to ensure it remains current, compliant, and aligned with community needs.
• Details:
  • Meeting date: Tuesday, 25 June 2024 (motion carried).
  • Community feedback outcome: Council noted that no formal community feedback was received during the Community Engagement Period.
  • Resolution: Council adopted the reviewed and updated Memorials Policy.
  • Motion moved by Cr Geoff Lovett, seconded by Cr Liesbeth Long (Mayor).
• Impact: Confirms the rules and approach governing memorials are up to date and compliant with the Local Government Act 2020 and legislative requirements, providing clarity for residents and stakeholders.
• Next steps: Apply the adopted Memorials Policy operationally following adoption (policy implementation following the meeting).

Adopted the Road Management Plan 2024 after public consultation

• Context: Council presented results from public consultation on its Draft Road Management Plan 2024 and sought adoption of the final plan.
• Details:
  • Meeting date: Tuesday, 25 June 2024 (motion carried).
  • Council actions:
    1) Noted submissions received during the consultation period.
    2) Adopted the Road Management Plan 2024.
  • Motion moved by Cr Chris Meddows-Taylor, seconded by Cr Gerard Murphy.
• Impact: Sets the framework for how roads will be managed, maintained, and improved, guiding service delivery and investment priorities for the community.
• Next steps: Implement the Road Management Plan 2024 following adoption, using the outcomes of the consultation period.

Approved Fair Access Policy and Action Plan for public consultation

• Context: Council considered a draft Fair Access Policy and Action Plan and resolved to progress it to public consultation.
• Details:
  • Meeting date: Tuesday, 25 June 2024 (motion carried).
  • Resolution: Council adopted the Draft Fair Access Policy and Action Plan for the purposes of public consideration (public consultation).
  • Motion moved by Cr Wayne Sproull, seconded by Cr Liesbeth Long (Mayor).
• Impact: Advances planning to improve fairness and access outcomes for the community, enabling residents to provide input before finalisation.
• Next steps: Conduct public consultation on the draft Fair Access Policy and Action Plan, then return for further Council consideration after feedback is received.

Council to take over management of Bristol Hill Tower precinct; further discussions on cemetery details

• Context: Council considered a request from the Department of Energy, Environment and Climate Action (DEECA) for management arrangements for Bristol Hill Tower and surrounds.
• Details:
  • Meeting date: Tuesday, 25 June 2024 (alternative motion carried).
  • Resolution (alternative motion):
    1) Council takes over management of the Bristol Hill Tower precinct, including:
  • sealed access roads
  • sealed car park
  • the memorial tower
  • the grassed area the tower sits upon
    2) Council agreed to hold further discussion on the finer details of management of the historic cemetery and surrounds, particularly in the forefront of the tower knoll and car park.
  • Motion moved by Cr Anna de Villiers, seconded by Cr Geoff Lovett.
  • Vote: Carried (For: Cr Lovett, Cr de Villiers, Cr de Villiers, Cr Murphy; Against: Cr Sproull, Cr Meddows-Taylor, Cr Long).
• Impact: Establishes Council’s role in managing the precinct’s key visitor and heritage assets, while ensuring cemetery management considerations are handled through further targeted discussions.
• Next steps:
  • Continue further discussions with DEECA/other stakeholders on the historic cemetery and surrounds details following the Council’s decision.

Community Impact

• Disability parking users/medical precinct visitors: Additional disabled parking bays installed in the Maryborough Medical Precinct and Council acknowledged the petition seeking more access spaces
• People attending the Doctors Clinic (Neil Street): “Clinic Patients Only” signage to be supported/considered near the clinic to manage parking for clinic patients
• All residents (local services and rates): 2024/25 Council Budget adopted, with some changes from the draft after community feedback
• Ratepayers (waste charges): Council will prepare an application to the Essential Services Commission for a rate cap variation for 2025/26 waste charges to meet state guidelines
• Road users/residents near roads: Final Road Management Plan 2024 adopted, setting the basis for how roads are managed, maintained, and prioritised
• Community access and inclusion: Draft Fair Access Policy and Action Plan adopted for public consultation, shaping future actions to improve fairness and access to Council services
• Heritage/tourism visitors and nearby residents (Bristol Hill Tower precinct): Council will take over management of the Bristol Hill Tower precinct (including sealed access roads, sealed car park, memorial tower, and surrounding grassed area), with further discussions planned for historic cemetery and surrounds
• Carisbrook residents affected by flood risk: Terms of Reference endorsed for an independent review reference group for the Carisbrook Levee, progressing an independent review and scope of work

Other Notable Items

• Petition sought more disability parking bays and “Clinic Patients Only” signs near Neil Street doctors’ clinic.
• Budget 2024/25 finalised with small changes from draft; submitters thanked for feedback.
• Financial Sustainability Strategy prompted possible essential services rate cap variation for 2025/26 waste charges.
• Memorials Policy review: no formal community feedback received during engagement period.
• Bristol Hill Tower management: alternative motion passed, with further discussion on historic cemetery details.

Tech & Innovation Notes

• Livestreamed on the internet (remote meeting broadcast / online access)

Key Decisions & Outcomes

• Receive and note March 2024 quarterly finance report (to 31 March 2024).
• Release Central Goldfields Shire draft 2024/25 budget for public consultation.
• Endorse draft Financial Sustainability Strategy for community feedback and submit to inquiry.
• Endorse updated Community Engagement Policy; release draft Memorials Policy for feedback.
• Apply for $2M Play Our Way Fund for Deledio Recreation Reserve Pavilion; approve up to $500K co-contribution.
• Appoint Mayor as MAV substitute representative for 17 May 2024 meeting.

Detailed Descriptions

Receive and note March 2024 quarterly finance report (to 31 March 2024)

• Context: Council considered the quarterly financial performance update to ensure year-to-date results are tracked against the adopted budget and to identify any material variances.
• Details:
  • Report item: 8.1 “Quarterly Finance Report – March 2024”
  • Reporting period: year-to-date to 31 March 2024
  • Resolution: Council receives and notes the attached finance report
  • Moved: Cr Gerard Murphy
  • Seconded: Cr Wayne Sproull
  • Carried
• Impact: Provides transparency to the community and Council regarding financial performance at 31 March 2024, supporting informed budget and service planning decisions.
• Next steps: No further action specified beyond noting the report; the information will inform subsequent budget and sustainability considerations.

Release Central Goldfields Shire draft 2024/25 budget for public consultation

• Context: Council reviewed the draft budget for the upcoming financial year and needed to commence the required community consultation period under the Local Government Act 2020 and Council’s Engagement Policy.
• Details:
  • Report item: 8.2 “Central Goldfields Shire Council Draft Budget 2024/25”
  • Budget highlights noted in the recommendation:
    • Operating surplus: $3.3m
    • Capital works program: $13.7m
    • $2.9m of capital works are carry forward projects
  • Consultation period:
    • Comments/submissions accepted until close of business on 24 May 2024
    • Consultation duration: four (4) weeks
  • Actions approved:
    • Draft budget made available for public comment in line with the Act and Engagement Policy
    • Budget to be displayed on the Shire’s website
  • Moved: Cr Geoff Lovett
  • Seconded: Cr Grace La Vella
  • Carried
• Impact: Enables community input into Council’s spending priorities for 2024/25, including operating performance and a significant capital works program.
• Next steps:
  • Publish the draft budget on the Shire website and open submissions
  • Receive comment/submissions up to 24 May 2024
  • Consider the budget for adoption at the June Ordinary Council Meeting (as referenced in the broader budget engagement approach)

Endorse draft Financial Sustainability Strategy for community feedback and submit to inquiry

• Context: Council was asked to endorse a draft Financial Sustainability Strategy to align community engagement with the Annual Budget process and to respond to an external inquiry into local government sustainability.
• Details:
  • Report item: 8.3 “Draft Financial Sustainability Strategy”
  • Resolutions:
    1. Council endorses the Draft Financial Sustainability Strategy for community feedback
    2. Make the strategy available via the Engage website and through the Annual Budget community engagement process
    3. Submit the strategy to the House of Representatives Standing Committee on Regional Development, Infrastructure and Transport for the inquiry into Local Government Sustainability
    4. Strategy to be considered for adoption at the June Ordinary Council Meeting
  • Moved: Cr Wayne Sproull
  • Seconded: Cr Gerard Murphy
  • Carried
• Impact: Strengthens Council’s long-term financial planning by inviting community input and contributing to national-level consideration of local government sustainability.
• Next steps:
  • Publish for feedback on the Engage platform during the Annual Budget engagement period
  • Submit to the House of Representatives Standing Committee (as directed)
  • Bring the strategy back for adoption at the June Ordinary Council Meeting

Endorse updated Community Engagement Policy; release draft Memorials Policy for feedback

• Context: Council reviewed and updated policies to remain compliant with the Local Government Act 2020 and legislative requirements, and to keep community-facing processes current.
• Details:
  • Report item: 8.4 “Community Engagement Policy and Memorials Policy Reviews”
  • Resolutions:
    1. Council endorses the updated Community Engagement Policy
    2. Council endorses the draft Memorials Policy for community feedback
  • Moved: Cr Wayne Sproull
  • Seconded: Cr Anna de Villiers
  • Carried
• Impact: Improves how Council engages with residents and ensures memorial-related processes are updated and shaped by community input.
• Next steps:
  • Publish the draft Memorials Policy for community feedback (timing not specified in the minutes)
  • Incorporate feedback into a future Council consideration for finalisation/adoption (not stated in the minutes)

Apply for $2M Play Our Way Fund for Deledio Recreation Reserve Pavilion; approve up to $500K co-contribution

• Context: Council considered a Federal Government funding opportunity (Play Our Way Fund) to support works at the Deledio Recreation Reserve Pavilion, including the need for a matching/contingent local contribution.
• Details:
  • Report item: 8.5 “Play Our Way Fund”
  • Funding request:
    • Apply for $2.0 million under the Federal Government’s Play Our Way Fund (POWF)
    • Project: Deledio Recreation Reserve Pavilion upgrade
  • Local co-contribution:
    • Approve up to $500,000 through future borrowings
    • Co-contribution to be included as part of the 2024/2025 Annual Budget (as stated in the recommendation)
  • Moved: Cr Liesbeth La Vella
  • Seconded: Cr Anna de Villiers
  • Carried
• Impact: If successful, the funding will support improved community recreation infrastructure at Deledio Recreation Reserve, with Council committing a capped contribution to enable the application.
• Next steps:
  • Prepare and submit the POWF application for $2M
  • Ensure the up-to-$500K co-contribution is reflected in the 2024/2025 Annual Budget for a successful outcome

Appoint Mayor as MAV substitute representative for 17 May 2024 meeting

• Context: Council needed to nominate a substitute representative to attend the Municipal Association of Victoria (MAV) State Council meeting on behalf of the nominated representatives who were unable to attend.
• Details:
  • Report item: 8.6 “Appointment of Substitute Representative to MAV State Council”
  • Meeting date: 17 May 2024
  • Reason:
    • Mayor Cr Liesbeth Long to be appointed as substitute
    • Nominated MAV representative: Cr Anna De Villiers
    • Alternative substitute: Cr Grace La Vella
    • Both Cr De Villiers and substitute Cr La Vella unable to attend
  • Resolution: Council appoints Mayor Cr Liesbeth Long as Council’s substitute representative for MAV State Meeting 17 May 2024
  • Moved: Cr Geoff Lovett
  • Seconded: Cr Grace La Vella
  • Carried
• Impact: Ensures Council remains represented at MAV State Council, supporting ongoing advocacy and participation in state-level local government matters.
• Next steps:
  • Mayor to attend the MAV State Council meeting on 17 May 2024 as the substitute representative

Community Impact

• Residents (all areas): Draft 2024/25 Council Budget opened for public comment, with submissions accepted until 24 May 2024
• Residents (all areas): Financial Sustainability Strategy endorsed for community feedback via the Engage website and annual budget engagement process
• Residents (all areas): Updated Community Engagement Policy endorsed (changes may affect how residents are consulted on future Council decisions)
• Residents (Deledio): Up to $2M funding sought under the Play Our Way Fund to upgrade the Deledio Recreation Reserve Pavilion
• Deledio residents/ratepayers: Potential co-contribution of up to $500K via future borrowings if the Play Our Way Fund application is successful (as included in the 2024/25 Annual Budget)
• Community groups/residents (all areas): Memorials policy draft released for community feedback, which may change how memorials are managed/approved locally

Other Notable Items

• Community consultation opened for 2024/25 draft budget; submissions due by 24 May 2024.
• Financial Sustainability Strategy endorsed for community feedback; adoption planned for June meeting.
• Draft Memorials Policy released for community feedback.
• Play Our Way Fund application supported: $2M for Deledio Recreation Reserve Pavilion; co-contribution up to $500K.
• Councillor thanks to departing GM Infrastructure Assets and Planning, Matthew Irving, ahead of his Hobsons Bay move.

Tech & Innovation Notes

• Livestreamed on the internet (meeting broadcast via online platform)
• Draft Budget made available for public comment on the Shire’s website
• Draft Financial Sustainability Strategy to be made available for community feedback on Council’s “Engage Website” (online engagement platform)

Key Decisions & Outcomes

• Endorsed Every Child, Every Chance Strategic Outcomes and sought additional state/federal funding.
• Adopted Talbot Futures final Structure Plan and endorsed Talbot sewerage business case.
• Committed $4,000 (2024/25) and $4,000 (2025/26) for Enabling Tourism World Heritage bid.
• Committed $20,000 (2024/25) and $20,000 (2025/26) for Castlemaine Maryborough Rail Trail enabling tourism.
• Supported RCSIF applications: $3M Maryborough Olympic Pool Complex and $1M Deledio Pavilion Stage One.
• Approved draft Road Management Plan 2024 for public consultation.

Detailed Descriptions

Endorsed Every Child, Every Chance Strategic Outcomes and sought additional state/federal funding

• Context: Council considered the development of the Every Child, Every Chance (ECEC) Strategic Outcomes to guide future planning and advocacy for children and families in Central Goldfields.
• Details:
  • 26 March 2024 Council meeting.
  • Council resolved to:
    • Endorse the Every Child, Every Chance Strategic Outcomes to guide future planning, investment, advocacy, activities, and measuring progress for children and families in Central Goldfields.
    • Write to relevant state and federal Ministers to advise of Council’s endorsement and seek further funding support for the initiative.
  • Motion moved by Cr Wayne Sproull, seconded by Cr Geoff Lovett, carried.
• Impact: Strengthens Council’s policy and advocacy position to improve outcomes for children and families, and supports efforts to unlock additional state and federal funding.
• Next steps:
  • Council officers to prepare and send correspondence to state and federal Ministers following the endorsement decision.

Adopted Talbot Futures final Structure Plan and endorsed Talbot sewerage business case

• Context: Council reviewed the outcomes of the Talbot Futures project work, including community engagement, the final structure planning, and the sewerage scheme business case required to support delivery of affordable sewerage in Talbot.
• Details:
  • 26 March 2024 Council meeting.
  • Council resolved to:
    • Note the Talbot Futures Structure Plan Engagement Report (Hello City, October 2023).
    • Adopt the Final Talbot Structure Plan (Hansen Partnership, November 2023).
    • Endorse the Talbot Futures Sewerage Scheme Business Case (Central Highlands Water with Jacobs Consulting, March 2024).
    • Continue advocating for state and federal funding to obtain delivery funding for affordable sewerage provision for Talbot, as detailed in the endorsed business case.
    • Commence work on a planning scheme amendment to implement the adopted Talbot Structure Plan into the Central Goldfields Planning Scheme.
  • Motion moved by Cr Chris Meddows-Taylor, seconded by Cr Wayne Sproull, carried.
• Impact: Provides an agreed planning framework for Talbot’s future development and supports the sewerage investment case needed to improve essential services for residents.
• Next steps:
  • Begin planning scheme amendment processes to implement the adopted structure plan.
  • Continue state and federal funding advocacy aligned to the endorsed sewerage business case.

Committed $4,000 (2024/25) and $4,000 (2025/26) for Enabling Tourism World Heritage bid

• Context: Council considered the Enabling Tourism Fund (ETF) 2024, which supports regional and rural Victorian tourism projects to reach “investment-ready” status through planning activities such as feasibility studies and design.
• Details:
  • 26 March 2024 Council meeting.
  • Council resolved to:
    • Commit $4,000 from the 2024/2025 budget to support the Victorian Goldfields World Heritage Bid Enabling Tourism application.
    • Provide a further $4,000 in 2025/2026 for continued implementation and to enable development of key tourism infrastructure.
  • Motion moved by Cr Liesbeth La Vella, seconded by Cr Anna de Villiers, carried (with Cr Gerard Murphy voting against).
• Impact: Helps progress the World Heritage bid by funding enabling work that improves readiness for future tourism investment and infrastructure development.
• Next steps:
  • Submit/continue the World Heritage Bid Enabling Tourism application activity using the approved commitments.
  • Implement funded planning activities through 2024/25 and 2025/26.

Committed $20,000 (2024/25) and $20,000 (2025/26) for Castlemaine Maryborough Rail Trail enabling tourism

• Context: Council noted the Castlemaine Maryborough Rail Trail (CMRT) is included in the World Heritage Bid Masterplan and that enabling tourism funding would help build a stronger business case for further investment.
• Details:
  • 26 March 2024 Council meeting.
  • Council resolved to:
    • Commit $20,000 from the 2024/2025 budget and $20,000 from the 2025/2026 budget to the Castlemaine Maryborough Rail Trail Enabling Tourism Fund application.
    • If successful, auspice the grant and lead project management for the enabling tourism work.
  • Motion moved by Cr Liesbeth La Vella, seconded by Cr Anna de Villiers, carried (with Cr Gerard Murphy voting against).
• Impact: Builds capability and investment readiness for the CMRT, supporting future tourism investment and strengthening the business case for substantial implementation funding.
• Next steps:
  • Submit the CMRT Enabling Tourism application.
  • If approved, commence project auspice and management across 2024/25 and 2025/26.

Supported RCSIF applications: $3M Maryborough Olympic Pool Complex and $1M Deledio Pavilion Stage One

• Context: Council considered support for applications to Sport and Recreation Victoria’s (SRV) Regional Community Sports Infrastructure Fund (RCSIF) for key community sport and recreation facilities.
• Details:
  • 26 March 2024 Council meeting.
  • Council resolved to support RCSIF applications for:
    • $3M for the Maryborough Olympic Pool Complex Project.
    • $1M for Stage One of the Deledio Recreation Reserve Pavilion project.
  • Council also approved co-contributions up to $2.5M through future borrowings for successful applications as part of the 2024/2025 Annual Budget.
  • Motion moved by Cr Wayne Sproull, seconded by Cr Liesbeth La Vella, carried.
• Impact: Improves prospects for major upgrades to community sport infrastructure, supporting health, participation, and local community outcomes.
• Next steps:
  • Submit/advance the RCSIF applications for SRV consideration.
  • If successful, progress co-contribution arrangements through the approved future borrowings mechanism in the 2024/25 budget cycle.

Approved draft Road Management Plan 2024 for public consultation

• Context: Council is required to review its Road Management Plan under the Road Management (General) Regulations 2016, and sought approval to release the draft for public input.
• Details:
  • 26 March 2024 Council meeting.
  • Council resolved to approve the Draft Road Management Plan 2024 (RMP) for the purpose of public consultation.
  • Motion moved by Cr Wayne Sproull, seconded by Cr Liesbeth La Vella, carried.
• Impact: Ensures the community has an opportunity to provide feedback on how roads are managed, supporting transparency and better-informed planning.
• Next steps:
  • Commence public consultation on the Draft Road Management Plan 2024.
  • Review submissions and return the plan for further Council consideration after consultation (timeline to be set by Council officers).

Community Impact

• Talbot residents: Adoption of the Talbot Futures Structure Plan and commencement of a planning scheme amendment to guide future land use and development in Talbot
• Talbot residents: Council endorsement of the Talbot Futures Sewerage Scheme Business Case and continued advocacy for funding to deliver more affordable sewerage provision
• Maryborough residents and pool users: Support for Regional Community Sports Infrastructure funding for the Maryborough Olympic Pool Complex project (including co-contributions via future borrowings if successful)
• Maryborough Sports and Leisure Centre users: Approved contract variations for pool retiling (up to an additional 15%), aimed at improving pool safety and extending asset lifecycle
• Daisy Hill residents: Adoption of the Daisy Hill Community Plan, with potential “seed projects” such as construction of a BBQ at the Daisy Hill Community Centre
• Castlemaine–Maryborough corridor residents and visitors: Council funding commitments to progress the Castlemaine Maryborough Rail Trail as part of the World Heritage Bid (enabling tourism planning and project management if successful)

Other Notable Items

• Community concerns weren’t recorded; petitions and committee reports were nil.
• Talbot Futures: planning scheme amendment to implement the adopted Talbot Structure Plan.
• Enabling Tourism Fund: Castlemaine Maryborough Rail Trail included in World Heritage Bid masterplan.
• Daisy Hill Community Plan: officers exploring seed projects, including a Daisy Hill BBQ.
• Urgent business: Maryborough pool retile variations due to unsafe pool shell base discovered.

Tech & Innovation Notes

• Livestreamed council meeting on the internet (digital/online platform use)
• Talbot Futures project includes “Hello City” engagement and adoption of a structure plan and sewerage business case (planning/digital engagement reference)
• Talbot Futures Sewerage Scheme (infrastructure planning/business case—IT/tech not explicitly stated, but involves infrastructure delivery planning)

Key Decisions & Outcomes

• Receive and note the December 2023 quarterly finance report (to 31 Dec 2023).
• Note Flood Recovery update, including reduced DRFA works spend.
• Commit required co-contribution for successful Tiny Towns Fund applications (2024/25 budget).
• Approve Tullaroop Creek Carisbrook Advisory Group Terms of Reference and appoint Cr de Villiers as Chair.
• Adopt Central Goldfields Shire Domestic Wastewater Management Plan 2023–2028.
• Refuse liquor licence application D071/23 (Bottle Shop, 111 Burke St) on stated grounds.

Detailed Descriptions

Receive and note the December 2023 quarterly finance report (to 31 Dec 2023)

• Context: Council considered the quarterly finance reporting to provide an update on financial performance against the adopted budget, including any material differences.
• Details:
  • Report: Quarterly Finance Report – December 2023
  • Reporting period: year to date, to 31 December 2023
  • Motion: Council “Receives and notes the attached Finance Report for the period to 31 December 2023.”
  • Moved: Cr Gerard Murphy
  • Seconded: Cr Geoff Lovett
  • Carried: Yes (as recorded in the minutes of 27 February 2024)
• Impact: Improves Council and community transparency by confirming Council has reviewed year-to-date financial performance up to 31 Dec 2023 and noted any variances against budget.
• Next steps: The finance report is formally received/recorded; subsequent quarterly reporting will continue to track performance against the adopted budget.

Note Flood Recovery update, including reduced DRFA works spend

• Context: Council received an update on the status of Flood Recovery works and related funding arrangements.
• Details:
  • Report: Flood Recovery Update
  • Key point noted: reduction in spend on DRFA works (DRFA = Disaster Recovery Funding Arrangements)
  • Motion: Council “Received and notes the Flood Recovery Update report noting the reduction in spend on DRFA works.”
  • Moved: Cr Anna de Villiers
  • Seconded: Cr Wayne Sproull
  • Carried: Yes (minutes dated 27 February 2024)
• Impact: Helps manage community expectations and demonstrates responsible use of disaster recovery funding by formally noting reduced DRFA expenditure.
• Next steps: Flood Recovery reporting continues through further updates to Council, reflecting ongoing works and funding status.

Commit required co-contribution for successful Tiny Towns Fund applications (2024/25 budget)

• Context: Council considered how it would support community applications to the Tiny Towns Fund (TTF), including Council’s required financial co-contribution if applications succeed.
• Details:
  • Report: Tiny Towns Fund
  • Motion: Council
    • Notes the applications made to the Tiny Towns Fund
    • Notes the support offered to community groups
    • Commits the required co-contribution in Council’s 2024/25 budget for any successful applications
  • Moved: Cr Chris Meddows-Taylor
  • Seconded: Cr Liesbeth La Vella
  • Carried: Yes (minutes dated 27 February 2024)
• Impact: Strengthens the likelihood of successful grant outcomes for local projects by ensuring Council is prepared to meet mandatory co-funding requirements.
• Next steps: Where TTF applications are approved, Council will apply the committed co-contribution through the 2024/25 budget and proceed with supported projects.

Approve Tullaroop Creek Carisbrook Advisory Group Terms of Reference and appoint Cr de Villiers as Chair

• Context: Council considered establishing an advisory group in response to an action in the Waterway Management Plan for Carisbrook.
• Details:
  • Report: Tullaroop Creek, Carisbrook Advisory Group
  • Motion: Council
    1. Approves the Terms of Reference for the Tullaroop Creek, Carisbrook Advisory Group
    2. Appoints Cr Anna de Villiers as Chairperson
    3. Commences the process to recruit members to establish the group
  • Moved: Cr Anna de Villiers
  • Seconded: Cr Liesbeth La Vella
  • Carried: Yes (minutes dated 27 February 2024)
• Impact: Provides structured community and stakeholder input into waterway management for Carisbrook, improving governance and local engagement.
• Next steps: Begin recruitment of advisory group members following the approved Terms of Reference and Chair appointment.

Adopt Central Goldfields Shire Domestic Wastewater Management Plan 2023–2028

• Context: Council considered adoption of the Domestic Wastewater Management Plan following community engagement and finalisation of the draft.
• Details:
  • Report: Central Goldfields Shire Council Domestic Wastewater Management Plan (DWMP) 2023–2028
  • Status: Draft finalised following a period of community engagement
  • Motion: Council adopts the Central Goldfields Shire Council Domestic Wastewater Management Plan (DWMP) 2023–2028
  • Moved: Cr Chris Meddows-Taylor
  • Seconded: Cr Wayne Sproull
  • Carried: Yes (minutes dated 27 February 2024)
• Impact: Establishes a strategic framework to guide and support domestic wastewater management across the Central Goldfields Shire.
• Next steps: Plan adoption takes effect as Council policy direction; implementation will follow the plan’s guidance and timeframes over 2023–2028.

Refuse liquor licence application D071/23 (Bottle Shop, 111 Burke St) on stated grounds

• Context: Council considered a planning permit application for a bottle shop liquor licence and the required statutory notice/consideration process.
• Details:
  • Application: D071/23
  • Proposal: Allow the sale of liquor (Bottle Shop)
  • Location: 111 Burke Street, Maryborough
  • Public notification outcomes:
    • 12 objections received
    • A petition objecting to the proposal received with 653 signatures (noted as the number signed when submitted as an objection; petition remains live)
    • It was noted that all individual objectors also signed the petition
  • Decision: Council resolved to provide a notice of decision of refusal for Planning Application D071-23
  • Grounds for refusal (as stated in the minutes):
    1. Clause 52.27: cumulative impact of existing and proposed licensed premises likely to negatively impact the surrounding area
    2. Clause 71.02-3: no net community benefit / no evidence social needs have been met when balancing conflicting objectives, further proliferating liquor licences
    3. Statistical evidence of disadvantage and an unacceptable level of alcohol and drug-related problems within families compared to the rest of Victoria, making it inappropriate to increase liquor licences
  • Moved: Cr Wayne Sproull
  • Seconded: Cr Anna de Villiers
  • Carried: Yes (minutes dated 27 February 2024)
• Impact: Prevents the proposed bottle shop liquor licence from being approved, based on Council’s assessment of cumulative impacts, community benefit/social need considerations, and alcohol/drug-related disadvantage evidence.
• Next steps: Council issues the notice of decision of refusal on the stated grounds; the applicant may pursue review/appeal processes available under the relevant planning framework.

Community Impact

• Maryborough residents: Council refused the bottle shop liquor sale permit at 111 Burke Street (D071/23), meaning the proposed additional liquor outlet will not proceed
• Maryborough residents: Decision cites likely negative cumulative impact on surrounding area and lack of net community benefit, potentially limiting future growth in liquor licensing locally
• Families/community wellbeing: Council’s refusal grounds include concern about alcohol/drug-related problems and disadvantage, reducing risk of increased alcohol availability in the area
• Maryborough pool users: Outdoor pool season extended for Dunolly and Talbot outdoor pools until 1 April 2024 due to closures at the Maryborough 50m outdoor pool and temporary indoor pool closure
• Central Goldfields Shire residents: Adoption of the Domestic Wastewater Management Plan 2023–2028 will guide how domestic wastewater is managed across the shire, affecting future compliance and wastewater planning requirements
• Carisbrook and waterways stakeholders: Establishment of the Tullaroop Creek, Carisbrook Advisory Group (with recruitment of members) will shape ongoing local input into Carisbrook waterway management and related actions

Other Notable Items

• Community concerns: liquor bottle shop application drew 12 objections and a 653-signature petition.
• Flood recovery update noted reduced spend on DRFA works.
• Finance forecast review tracked 2023–24 outlook to 30 June 2024.
• Tiny Towns Fund: Council support and required co-contributions for successful grants.
• Future planning: establish Tullaroop Creek/Carisbrook Advisory Group and recruit members.

Tech & Innovation Notes

• Livestreamed the meeting on the internet (online streaming of council proceedings).

Key Decisions & Outcomes

• Awarded contract G1865-23 for Clunes–Mt Cameron Road reconstruction ($612,700.08 ex GST).
• Authorized CEO to execute G1865-23 and approve contingencies/variations up to 20%.
• Awarded contract G1832-23 statutory planning services panel for three years to four suppliers.
• Authorized CEO to execute G1832-23 and notify all respondents of Council’s decision.
• Confirmed prior council minutes, noting correction that a division wasn’t called in item 8.3.

Detailed Descriptions

Awarded contract G1865-23 for Clunes–Mt Cameron Road reconstruction ($612,700.08 ex GST)

• Context: Council considered a tender recommendation to reconstruct Clunes–Mt Cameron Road (Mt Cameron) after a public tender process. Because the contract value exceeded the CEO’s $500,000 financial delegation, Council approval was required.
• Details:
  • Contract: G1865-23 – Clunes–Mt Cameron Road Reconstruction Works
  • Location: Clunes–Mt Cameron Road, Mt Cameron
  • Tender outcome: Awarded to Davies Brothers Investments Pty Ltd
  • Contract value: $612,700.08 (ex GST)
  • Meeting date: Tuesday, 23 January 2024 (Item 8.1)
• Impact: Enables delivery of road reconstruction works on a defined local route, supporting improved road safety and infrastructure performance for residents and road users in the Mt Cameron area.
• Next steps:
  • Contract execution by the CEO (as authorised under the related decision in Item 8.1).
  • Works to proceed under the awarded contract scope, with provision for additional spend only as approved through the variation/contingency authority.

Authorized CEO to execute G1865-23 and approve contingencies/variations up to 20%

• Context: Alongside awarding the contract, Council needed to authorise the CEO to sign the agreement and manage any necessary cost adjustments during delivery, subject to a capped limit.
• Details:
  • Authorisation: Chief Executive Officer to formally execute contract G1865-23
  • Variations/contingencies cap: up to 20% above the contract sum
  • Maximum additional spend: $122,540.02 (ex GST) (20% of $612,700.08)
  • Meeting date: Tuesday, 23 January 2024 (Item 8.1)
• Impact: Provides delivery flexibility to address unforeseen issues (within the approved cap) without requiring a further Council vote for every minor change, helping maintain project timelines and continuity.
• Next steps:
  • CEO executes the contract.
  • Any contingency/variation spending is approved by the CEO only up to the 20% / $122,540.02 (ex GST) limit.

Awarded contract G1832-23 statutory planning services panel for three years to four suppliers

• Context: Council considered tender recommendations for a statutory planning services panel contract following a public tender process. The contract exceeded the CEO’s $500,000 delegation threshold, requiring Council to award the panel.
• Details:
  • Contract: G1832-23 – Statutory Planning Services – Panel Contract
  • Contract type/duration: Three-year schedule of rates contract
  • Period: 3 years (panel term)
  • Suppliers awarded (four total):
    • RMG (Aus) Pty Ltd t/as RMG
    • UDM Planning Pty Ltd (aft The UDM Planning Fixed Unit Trust)
    • Hatch Planning Pty Ltd
    • PT Tomkinson & Associates Pty Ltd t/as Tomkinson
  • Meeting date: Tuesday, 23 January 2024 (Item 8.2)
• Impact: Establishes a vetted panel of statutory planning service providers, improving Council’s capacity to respond to planning-related statutory requirements efficiently and consistently over the contract term.
• Next steps:
  • CEO actions to execute the contract and notify respondents (as authorised in the related decision in Item 8.2).
  • Panel arrangements become operational for the next three-year period.

Authorized CEO to execute G1832-23 and notify all respondents of Council’s decision

• Context: After Council awarded the statutory planning services panel, the CEO needed authority to complete contractual steps and communicate the outcome to all tender participants.
• Details:
  • Authorisation: Chief Executive Officer to take all necessary actions to execute Contract G1832-23
  • Additional requirement: inform respondents of Council’s decision
  • Meeting date: Tuesday, 23 January 2024 (Item 8.2)
• Impact: Ensures contractual formalities are completed promptly and that all tender participants receive transparent notification of Council’s decision.
• Next steps:
  • CEO executes the panel contract with the four successful suppliers.
  • CEO notifies all respondents of Council’s decision.

Confirmed prior council minutes, noting correction that a division wasn’t called in item 8.3

• Context: Council confirmed the minutes of the previous meeting, with a specific correction recorded regarding voting procedure in an earlier item.
• Details:
  • Minutes confirmed: Minutes of the Council Meeting 23/01/2024
  • Correction noted: In item 8.3, a division wasn’t called
  • Noted by: Cr La Vella (with reference to Audit and Risk Committee – noted)
  • Meeting date: Tuesday, 23 January 2024 (Confirmation of Minutes section, Item 5)
• Impact: Improves the accuracy and integrity of Council’s official record, ensuring the minutes reflect the correct procedural outcome for item 8.3.
• Next steps:
  • Minutes are recorded as confirmed subject to the correction.
  • No further action is indicated beyond maintaining the corrected official record.

Community Impact

• Mt Cameron residents/road users: Clunes–Mt Cameron Road reconstruction contract awarded ($612,700.08 ex. GST) to improve road condition and safety
• Mt Cameron residents: Potential short-term disruption from reconstruction works, including traffic changes and local access impacts during the project
• Local community (Mt Cameron/Clunes area): Council-authorised contingency/variation spending up to 20% ($122,540.02 ex. GST) may expand or extend works beyond the original scope
• Planning applicants and property owners: Statutory Planning Services panel contract awarded for 3 years to multiple providers, affecting how planning applications are assessed and processed
• Residents seeking planning approvals: Likely changes to service delivery capacity and turnaround times due to the new 3-year panel of approved planning suppliers
• Ratepayers/community: Council procurement decisions (roadworks and planning services) commit public funds, influencing council budgets and future rates/financial planning

Other Notable Items

• Community Hub livestreamed meeting; acknowledgement of country and council prayer noted.
• Public tender awarded for Clunes–Mt Cameron Road reconstruction contract G1865-23.
• Public tender awarded statutory planning services panel contract G1832-23 for three years.
• Minutes confirmed with correction: item 8.3 division not called.
• Next council meeting scheduled 27 February 2024 to confirm councillor membership.

Tech & Innovation Notes

• Livestreamed on the internet (online broadcast of the council meeting).

Key Decisions & Outcomes

• Award Contract G1854-2023Q resealing works to Primal Surfacing Pty Ltd ($682,968.54 ex GST).
• Extend Contract G1459-2020 bituminous spray sealing panel for two years from February 2024.
• Award Contract G1826-23 trade services panel of suppliers following public tender.
• Endorse Community Asset Committee delegation template and CEO appointment delegation for vacancies.
• Establish Tullaroop Leisure Centre Community Asset Committee with appointed members and quorum rules.
• Adopt amended Audit and Risk Committee Charter and updated CEO delegation instrument (GST inclusive).

Detailed Descriptions

Award Contract G1854-2023Q resealing works to Primal Surfacing Pty Ltd ($682,968.54 ex GST)

• Context: Council considered an officer report seeking approval to award the 2023–24 resealing works contract, noting the contract value exceeds the CEO’s financial delegation.
• Details:
  • Contract: G1854-2023Q – 2023–24 Resealing Works (Central Goldfields Shire)
  • Recommended contractor: Primal Surfacing Pty Ltd (as part of the VSA Group Pty Ltd)
  • Contract sum: $682,968.54 (exclusive of GST)
  • Council meeting date: 19 December 2023
  • Budget condition: provisional roads proceed only until the $640,000 budget allocation is exhausted
  • Delegation: CEO authorised to execute the contract and inform respondents of Council’s decision
• Impact: Enables delivery of priority road resealing across the Shire, improving road condition and safety while staying aligned to the available resealing budget cap.
• Next steps:
  • CEO to execute Contract G1854-2023Q following Council approval
  • Works to commence on the provisional roads, stopping when the $640,000 allocation is reached

Extend Contract G1459-2020 bituminous spray sealing panel for two years from February 2024

• Context: Council reviewed the existing panel arrangement for bituminous spray sealing and considered extending it for continuity of supply and pricing arrangements.
• Details:
  • Contract/panel: G1459-2020 (Panel of Suppliers for Bituminous Spray Sealing)
  • Extension: additional 2-year term
  • Start date: February 2024
  • Condition: extension is subject to Panel of Suppliers acceptance
  • Council actions:
    • CEO authorised to negotiate extension terms and sign the extension
    • Financial delegation granted to the CEO to expend up to the amount aligned with the annual Capital Works Resealing Budget, to enable acceptance of quotations and approvals under the extended term
  • Council meeting date: 19 December 2023
• Impact: Maintains an available supplier panel for spray sealing works, supporting ongoing maintenance of local roads and reducing procurement disruption.
• Next steps:
  • Seek/confirm Panel of Suppliers acceptance
  • CEO to complete negotiations and sign the extension
  • Expenditure approvals to occur within the annual resealing budget alignment

Award Contract G1826-23 trade services panel of suppliers following public tender

• Context: Council considered awarding a schedule of rates panel for trade services where the anticipated spend exceeded the CEO’s financial delegation, requiring Council approval.
• Details:
  • Contract: G1826-23 – Provision of Trade Services (Panel of Suppliers)
  • Procurement: public tender process
  • Contract structure: 2-year initial term, with two options to extend for one year each
  • Contract type: Schedule of Rates Contract
  • Council meeting date: 19 December 2023
  • Awarded suppliers (as listed in the minutes):
    1. Troy Walker Electrical Pty Ltd – Fencing and Welding Services
    2. Shade ‘n’ Sails – Shade Sail Repairs and Membrane Replacement
    3. The Trustee for Astbury Business Trust t/as Astbury Welding and Contracting – Fencing and Welding Services
    4. Encore Contracting Pty Ltd – Test and Tagging
    5. Joshua Laurence Mockridge – Plastering
    6. B. & W.A. Home Furnishiners Pty Ltd t/as O'Hallorans Maryborough – Curtains, Blinds and Window Decorations and Flooring (Carpets, Vinyl, Surfaces, Bonds)
    7. Verminate Pty Ltd t/as Verminate – Pest Control
    8. Anthony Jonathan Coyle t/as Tony's Pest Control Victoria – Pest Control
    9. The Trustee for the Beaton Family Trust t/as AB Paint Pty Ltd – Painting and Decorating
    10. The Lark Family Trust t/as Attention to Detail Painting Services PTY LTD – Painting and Decorating
    11. HQ Building Pty Ltd t/as Heenan Homes & Construction – Carpentry and Handyman
    12. Kepal Building Services Pty Ltd – Carpentry and Handyman
    13. Luff Metal Fab Pty Ltd – Welding Services
    14. CIS Industrial Services Pty Ltd – Welding Services
  • Voting outcome: Carried (against: Cr Murphy)
• Impact: Provides a vetted, competitively tendered panel to support Council’s ongoing maintenance and service delivery needs across multiple trade categories.
• Next steps:
  • Proceed with contract execution for the awarded panel under the schedule of rates framework
  • Use the panel to source trade services over the 2-year initial term, subject to the contract’s extension options

Endorse Community Asset Committee delegation template and CEO appointment delegation for vacancies

• Context: Council reviewed the operation of Community Asset Committees under the Local Government Act 2020 and endorsed updated delegation arrangements to support continuity when vacancies occur.
• Details:
  • Council meeting date: 19 December 2023
  • Motion outcomes:
    1. Endorsed use of an attached Instrument of Delegation template for all Community Asset Committees
  • Template to be amended as required by the CEO under s 47(1)(b) of the Local Government Act 2020
    2. Acknowledged convention that Council appoints community members to Community Asset Committees
    3. Delegated authority to the CEO to appoint members when:
  • casual vacancies occur, or
  • further members are necessary for the Committee’s operation
    4. CEO must include in the annual report to Council any appointments made under this delegation
  • Voting outcome: Carried (against: Cr Murphy; abstain: Cr de Villiers)
• Impact: Reduces administrative delays and ensures Community Asset Committees can continue functioning effectively when membership changes are required.
• Next steps:
  • CEO to apply the delegation template (and amend it as required)
  • CEO to make vacancy appointments under delegation as needed and report them in the annual reporting cycle

Establish Tullaroop Leisure Centre Community Asset Committee with appointed members and quorum rules

• Context: Council resolved to establish a new Community Asset Committee for the Tullaroop Leisure Centre to support community involvement and governance of the asset.
• Details:
  • Council meeting date: 19 December 2023
  • Legislative basis: resolution made in exercise of power under s 65 of the Local Government Act 2020
  • Committee established: Tullaroop Leisure Centre Community Asset Committee
  • Effective date: from the date of the resolution
  • Purpose: set out in the Schedule to the resolution (as referenced in the minutes)
  • Appointed members:
    • Ian Fettling – Maryborough Squash Club representative
    • Greg Butler – community member
    • Rowena Butler – community member
    • Lewis Cain – community member
    • Carisbrook Primary School representative – to be determined
  • Chairperson: Ian Fettling
  • Councillor representative: Cr Anna de Villiers
  • Quorum rule:
    • quorum is a whole number that is an absolute majority (greater than half of total members)
    • must include no fewer than two office bearers
  • Voting outcome: Carried
• Impact: Establishes structured community governance for the Tullaroop Leisure Centre, strengthening local stewardship and decision-making.
• Next steps:
  • Progress appointment of the Carisbrook Primary School representative (currently “to be determined”)
  • Committee to operate under the established quorum and voting arrangements once membership is complete

Adopt amended Audit and Risk Committee Charter and updated CEO delegation instrument (GST inclusive)

• Context: Council considered governance compliance updates, including adoption of the revised Audit and Risk Committee Charter and updating the CEO delegation instrument to reflect GST inclusive wording.
• Details:
  • Council meeting date: 19 December 2023
  • Audit and Risk Committee Charter:
    • Motion: adopt the amended Audit and Risk Committee Charter (as attached)
    • Legislative context referenced in the report: obligations under s 54 of the Local Government Act 2020
    • Motion outcome: Carried
  • CEO delegation instrument update:
    • Motion: update S5 Instrument of Delegation from Council to CEO
    • Key changes:
      1. Replace references from “ex GST” to “GST inclusive”
      2. Delegate powers/duties/functions to the person holding the position of CEO (or acting/performing duties)
      3. Instrument comes into force immediately upon the resolution
      4. All previous delegations to the CEO are revoked upon coming into force
      5. Instrument must be executed in accordance with Council guidelines/policies
    • Motion outcome: Carried
• Impact: Strengthens governance accuracy and compliance by ensuring delegation settings and committee governance documents are current and consistent with Council’s financial reporting approach.
• Next steps:
  • CEO and Mayor to sign the updated delegation instrument
  • Use the amended Audit and Risk Committee Charter for ongoing committee operations and reporting

Community Impact

• Residents (road users): Resealing works will be carried out on provisional roads across Central Goldfields Shire, with works stopping once the $640,000 budget allocation is exhausted
• Residents (road users): Bituminous spray sealing panel will be extended for an additional two years from February 2024, supporting ongoing maintenance and repairs on eligible roads
• Residents (local services users): Council will procure trade services (e.g., fencing/welding, shade sail repairs, test & tagging, pest control, painting, carpentry/handyman, curtains/blinds, welding) via a new panel, improving availability of maintenance services
• Tullaroop Leisure Centre users and nearby residents: A new Tullaroop Leisure Centre Community Asset Committee will be established, influencing local decision-making and oversight for the centre’s community asset operations
• Community members involved in local facilities: Community Asset Committees’ governance will be updated (including a delegated process for appointing members to fill vacancies), affecting how community representatives are added and reported
• All residents (civic engagement): Council will adopt updated meeting dates for 2024 and review/continue its Communications and Engagement Strategy, affecting when meetings occur and how residents receive updates and engagement opportunities

Other Notable Items

• Community concerns: none recorded; petitions and committee reports listed as nil.
• Contract update: resealing works Contract G1854-2023Q awarded; provisional roads limited to $640k budget.
• Contract update: bituminous spray sealing panel extended for two years from February 2024.
• Community asset update: Tullaroop Leisure Centre Community Asset Committee established; school rep to be determined.
• Future agenda: 2024 council meeting dates set; no meeting scheduled for October.

Tech & Innovation Notes

• Livestreamed council meeting on the internet (online digital service/platform)
• Communications and Engagement Strategy (review/adoption)
• IT/cybersecurity not mentioned
• Smart city initiatives not mentioned
• Tech community/startups/hackerspaces not mentioned
• Digital transformation projects not explicitly mentioned

Key Decisions & Outcomes

• Adopted Council Plan Annual Action Plan Progress Report (Q1).
• Adopted refreshed Priority Projects Plan and to distribute to government.
• Ratified naming Whirakee Rise open space as “Cyril and Myra Martin Reserve”.
• Deferred planning application D044/23 pending Hans en Consultants recommendations.
• Deferred planning application D042-23 pending Hans en Consultants recommendations.

Detailed Descriptions

Adopted Council Plan Annual Action Plan Progress Report (Q1)

• Context: Council considered an update on the status of actions in the Council Plan Annual Action Plan 2023–24 for the quarter ending 30 September 2023.
• Details:
  • Report item: 8.1 “Council Plan Action Plan Report Q1”
  • Reporting period: quarter ending 30 September 2023
  • Motion: Council to note the Progress Report for Quarter 1
  • Mover/Seconder: Cr de Villiers / Cr Murphy
  • Date of decision: 28 November 2023
• Impact: Provides Council and the community with transparency on progress against the 2023–24 action plan and helps ensure accountability for planned initiatives.
• Next steps: The Q1 progress report is formally noted by Council; subsequent quarterly updates will continue to be presented as part of the Council Plan reporting cycle.

Adopted refreshed Priority Projects Plan and to distribute to government

• Context: Council reviewed an updated Priority Projects Plan intended to support Councillors and staff in advocating for State and Federal funding for significant Shire projects.
• Details:
  • Report item: 8.2 “Priority Projects Plan Refresh”
  • Motion (adopted by Council):
    1. Adopt the updated Priority Projects Plan
    2. Provide copies to local MPs and relevant Government Ministers and Government Departments
    3. Continue to investigate funding opportunities to support delivery of these projects
  • Mover/Seconder: Cr Meddows-Taylor / Cr Lovett
  • Date of decision: 28 November 2023
• Impact: Strengthens the Shire’s funding advocacy by ensuring government stakeholders receive the refreshed project priorities and by maintaining active pursuit of funding opportunities.
• Next steps: Copies of the updated plan are to be distributed to local MPs and relevant Ministers/Departments, while officers continue investigating funding opportunities for delivery.

Ratified naming Whirakee Rise open space as “Cyril and Myra Martin Reserve”

• Context: Council considered community feedback regarding a proposal to name the Whirakee Rise open space as “Cyril and Myra Martin Reserve.”
• Details:
  • Report item: 8.3 “Community Feedback Update for Proposal to Name the Open Space in Whirakee Rise as ‘Cyril and Myra Martin Reserve’”
  • Motion (adopted by Council):
    1. Ratify naming the specified section of land in Whirakee Rise as Cyril and Myra Martin Reserve
    2. Under section 10 of the Geographic Place Names Act 1998, apply to the Registrar of Geographic Names for registration of the amendment
    3. Thank the community for its feedback, noting it reflects widely-held respect for Cyril and Myra Martin
  • Mover/Seconder: Cr Lovett / Cr Murphy
  • Date of decision: 28 November 2023
• Impact: Officially progresses a community-endorsed place naming, reinforcing local recognition and respect for Cyril and Myra Martin.
• Next steps: Council’s application is submitted to the Registrar of Geographic Names for registration under the Geographic Place Names Act 1998.

Deferred planning application D044/23 pending Hans en Consultants recommendations

• Context: Council received a report on planning permit application D044/23 for a two-lot subdivision at 42 Victoria Street, Carisbrook, but deferred consideration pending expert recommendations.
• Details:
  • Report item: 8.4 “Planning Application D044/23”
  • Proposal: Two-lot subdivision and subdivision adjacent to a road in Transport Zone 2
  • Location: 42 Victoria Street, Carisbrook
  • Public notice: three objections received
  • Motion (adopted): Defer the item until Councillors have the benefit of recommendations/outcomes from Hans en Consultants (town planning experts commissioned by Council for a Carisbrook development framework)
  • Mover/Seconder: Cr de Villiers / Cr Murphy
  • Date of decision: 28 November 2023
• Impact: Prevents a decision until the Carisbrook planning framework advice is available, reducing the risk of inconsistent outcomes and ensuring better-informed consideration.
• Next steps: Councillors will consider the application again after receiving Hans en Consultants recommendations and outcomes.

Deferred planning application D042-23 pending Hans en Consultants recommendations

• Context: Council considered planning permit application D042-23 for development and subdivision in Carisbrook, but deferred determination pending Hans en Consultants advice.
• Details:
  • Report item: 8.5 “Planning Application D042-23”
  • Proposal: Development of 4 single-storey detached dwellings and 4-lot subdivision
  • Location: 19 Smith Street, Carisbrook
  • Public notice: four objections received
  • Motion (adopted): Defer the item until Councillors have the benefit of recommendations/outcomes from Hans en Consultants (town planning experts commissioned by Council for a Carisbrook development framework)
  • Mover/Seconder: Motion moved by Cr de Villiers; seconded by Cr Murphy
  • Date of decision: 28 November 2023
• Impact: Maintains consistency with the broader Carisbrook development framework and ensures Councillors decide with the latest expert guidance.
• Next steps: The application will return to Council for determination once Hans en Consultants recommendations are received.

Community Impact

• Residents (Shire-wide): Council Plan Annual Action Plan Q1 progress report noted (no direct service change stated, but continued delivery of 2023–24 action plan priorities)
• Residents (Shire-wide): Updated Priority Projects Plan adopted to support advocacy for State/Federal funding for significant local projects (potential future infrastructure/service upgrades if funded)
• Whirakee Rise residents and visitors: Open space in Whirakee Rise to be officially named “Cyril and Myra Martin Reserve” following community feedback and registration steps
• Carisbrook residents (planning): Planning permit decision on 42 Victoria Street (D044/23) deferred pending recommendations from Hansen Consultants’ Carisbrook development framework
• Carisbrook residents (planning): Planning permit decision on 19 Smith Street (D042-23) deferred pending recommendations from Hansen Consultants’ Carisbrook development framework
• Carisbrook residents (affected by objections): Public objections to both deferred subdivision/development applications remain unresolved until the next consideration after the framework recommendations are received

Other Notable Items

• Community feedback supported naming Whirakee Rise open space as Cyril and Myra Martin Reserve.
• Priority Projects Plan refreshed to support councillors’ advocacy for state and federal funding.
• Q1 Council Plan Action Plan progress report (quarter ending 30 September 2023) presented for noting.
• Carisbrook planning applications deferred pending Hans en Consultants framework recommendations.
• Meet the Neighbours documentary shared after screening on SBS.

Tech & Innovation Notes

• Livestreamed the meeting on the internet (online streaming/digital platform use).

Key Decisions & Outcomes

• Accepted the Mayor’s Report for 2022/23
• Set the Mayor’s term length to one year
• Elected Cr Long as Mayor unopposed
• Suspended standing orders for incoming Mayor address and photographs
• Resumed standing orders after Mayor address and photographs
• Appointed councillor representatives to committees and external organisations

Detailed Descriptions

Accepted the Mayor’s Report for 2022/23

• Context: The former Mayor presented the annual report to Council in accordance with Governance Rule 22 at the statutory meeting held on Tuesday 21 November 2023.
• Details:
  • Motion: “That Council Accept the Mayor al Report for 2022/23”
  • Moved: Cr Meddows-Taylor
  • Seconded: Cr de Villiers
  • Carried (with discussion from Cr Meddows-Taylor, Cr Sproull, Cr de Villiers, Cr Lovett, and Cr Long)
• Impact: Confirms Council’s acceptance of the Mayor’s activities and performance for the 2022/23 period, supporting transparency and local governance accountability.
• Next steps: The acceptance is recorded in the minutes and the minutes were later confirmed at the Council Meeting on 19 December 2023.

Set the Mayor’s term length to one year

• Context: Council needed to determine whether the Mayor would serve a one-year or two-year term under the Local Government Act 2020, noting there was only one year remaining in the current Council term.
• Details:
  • Recommendation: “That Council determine the length of term of the Mayor to be set at one year.”
  • Moved: Cr Sproull
  • Seconded: Cr La Vella
  • Carried
  • Legislative basis referenced: Local Government Act 2020, s26(3) (must determine 1-year or 2-year term before election of the Mayor)
• Impact: Establishes the governance timeline for the Mayor’s role, ensuring the leadership term aligns with the remaining Council term.
• Next steps: Following the resolution, Council proceeded to the election of the Mayor for the determined one-year term (at the same meeting on 21 November 2023).

Elected Cr Long as Mayor unopposed

• Context: After Council set the Mayor’s term length, the CEO conducted the election process as required, calling for nominations.
• Details:
  • CEO called for nominations for Mayor
  • Nomination: Cr Long
  • Moved: Cr Sproull
  • Seconded: Cr de Villiers
  • Cr Sproull spoke to the nomination
  • Outcome: Cr Long was declared duly elected unopposed
• Impact: Provides continuity and certainty in the Mayor’s leadership without the need for a contested vote.
• Next steps: Immediately after Cr Long was declared elected, Council moved to suspend standing orders to allow the incoming Mayor to address the meeting and for photographs.

Suspended standing orders for incoming Mayor address and photographs

• Context: Standard meeting procedure required suspension of standing orders to enable the incoming Mayor’s address and the taking of photographs.
• Details:
  • Recommendation: “That standing orders be suspended to allow for the incoming Mayor to address the meeting, and for photographs to be taken.”
  • Moved: Cr Meddows-Taylor
  • Seconded: Cr Lovett
  • Carried
  • Occurred during the Mayor election sequence on Tuesday 21 November 2023
• Impact: Allows the ceremonial and communication elements of the transition to occur smoothly and promptly.
• Next steps: After the Mayor’s address and photographs, Council resumed standing orders.

Resumed standing orders after Mayor address and photographs

• Context: After the incoming Mayor’s address and the completion of photographs, Council returned to normal meeting procedure.
• Details:
  • Recommendation: “That standing orders be resumed.”
  • Moved: Cr Meddows-Taylor
  • Seconded: Cr Lovett
  • Carried
  • Took place immediately following the suspended period during the 21 November 2023 meeting
• Impact: Restores formal governance process for the remainder of the meeting business.
• Next steps: Council proceeded to the next agenda item—appointment of councillor representatives to committees and external organisations.

Appointed councillor representatives to committees and external organisations

• Context: Council considered a report outlining current committees and seeking nominations/appointments of councillors to statutory, regional, and community bodies.
• Details:
  • Recommendation: “That Council nominate its representatives to the committees and organisations as detailed in the table below.”
  • Moved: Cr Meddows-Taylor
  • Seconded: La Vella
  • Carried
  • Appointments included (as listed in the minutes):
    • Municipal Association of Victoria: Cr De Villiers; Cr Long (alternative)
    • Audit and Risk Committee: Cr Murphy; Cr De Villiers
    • Australia Day Committee: All Councillors
    • Rural Councils Victoria: Cr Sproull
    • CEO Employment Matters Advisory Committee: Cr Long; Cr Meddows-Taylor; Cr Lovett
    • Central Victoria Greenhouse Alliance: Cr Sproull
    • Municipal Emergency Management Committee: Cr Sproull
    • Energy Breakthrough Committee: Cr Long
    • Climate Action Collaboration: Cr Long; Cr Sproull
    • Walking and Cycling Committee: Cr La Vella
    • Daisy Hill Community Centre Committee: Cr Meddows-Taylor
    • Adelaide Lead Hall Committee: Cr Meddows-Taylor
    • Talbot Town Hall Committee: Cr Meddows-Taylor
    • Talbot Community Homes Committee: Cr Meddows-Taylor
    • Dunolly Historic Precinct Management Committee: Cr Long
  • Meeting ended: 6:30pm (21 November 2023)
• Impact: Ensures Council has appropriate representation across governance, emergency management, regional partnerships, and community asset committees.
• Next steps: Councillor representatives will act in their nominated roles for the relevant committee terms, and the appointments will be reflected in Council records following confirmation of the minutes on 19 December 2023.

Community Impact

• Residents (local governance): Mayor elected for a 1-year term, which may change leadership priorities and decision-making direction sooner than a 2-year term
• Residents (public representation): Councillors appointed to external committees/statutory bodies, influencing advocacy and outcomes on statewide/regional issues (e.g., audit, emergency management, energy, climate)
• Residents (financial oversight): Audit and Risk Committee representation confirmed, affecting how council spending, compliance, and risk controls are monitored
• Residents (emergency preparedness): Municipal Emergency Management Committee representation confirmed, impacting local disaster planning, response coordination, and community safety measures
• Residents (climate/energy initiatives): Climate Action Collaboration and Energy Breakthrough Committee representatives confirmed, influencing local programs and projects related to emissions reduction and energy improvements
• Residents (community facilities): Community Asset Committee representatives appointed for multiple halls/centres (Daisy Hill Community Centre, Adelaide Lead Hall, Talbot Town Hall, Talbot Community Homes, Dunolly Historic Precinct), affecting oversight of these assets and related community services

Other Notable Items

• Mayor’s report for 2022/23 accepted after council discussion by multiple councillors.
• Council set the mayoral term length to one year (not a deputy mayor election).
• Cr Long elected Mayor unopposed; standing orders suspended for address and photos.
• All councillors to serve on the Australia Day Committee (notable broad appointment).
• Community Asset Committees: multiple local committees assigned to Cr Meddows-Taylor and Cr Long.

Key Decisions & Outcomes

• Adopted Central Goldfields Shire Council Annual Report 2022–23
• Noted Annual Report 2022–23 prepared in accordance with Local Government Act 2020

Detailed Descriptions

Adopted Central Goldfields Shire Council Annual Report 2022–23

• Context: Council considered the Central Goldfields Shire Council Annual Report for the 2022–23 financial year for formal adoption. The matter was presented in the “Officer Reports” section at the 31 October 2023 Council meeting.
• Details:
  • Date of decision: Tuesday, 31 October 2023
  • Motion: “That Council adopt the Annual Report 2022–23”
  • Mover: Cr Chris Meddows-Taylor
  • Seconder: Cr Gerard Murphy
  • Result: Carried unanimously
  • Councillors who spoke: Mayor Grace La Vella, Cr Meddows-Taylor, and Cr Gerard Murphy
• Impact:
  • Confirms Council’s official acceptance of the 2022–23 performance and reporting for public record and accountability.
  • Supports transparency for community members regarding Council operations, outcomes, and use of resources during 2022–23.
• Next steps:
  • The adopted Annual Report becomes Council’s final version for dissemination and compliance purposes following the meeting decision.
  • The minutes note the Mayor and Councillors were confirmed at the Council Meeting on 19 December 2023.

Noted Annual Report 2022–23 prepared in accordance with Local Government Act 2020

• Context: Alongside adoption, Council also considered a compliance statement confirming the Annual Report was prepared under the legislative framework governing Victorian local councils.
• Details:
  • Date of decision: Tuesday, 31 October 2023
  • Motion component: “and notes the Annual Report 2022–2023 has been prepared in accordance with the Local Government Act 2020.”
  • Mover: Cr Chris Meddows-Taylor
  • Seconder: Cr Gerard Murphy
  • Result: Carried unanimously (same motion package as adoption)
  • Meeting timeframe: Meeting commenced at 6:00pm and closed at 6:10pm
• Impact:
  • Reinforces legal compliance and strengthens community confidence that reporting meets statutory requirements.
  • Ensures the Annual Report can be relied upon for governance, oversight, and accountability under the Local Government Act 2020.
• Next steps:
  • The compliance note is recorded as part of Council’s formal decision, supporting subsequent publication/availability of the Annual Report consistent with statutory expectations.

Community Impact

• Residents (Central Goldfields Shire): Council adopted the 2022–23 Annual Report, confirming how the Shire performed and used resources over the past financial year
• Ratepayers: Annual reporting under the Local Government Act 2020 increases transparency and accountability for council spending and outcomes
• Community stakeholders: Public availability/recognition of the Annual Report may affect future planning priorities based on the previous year’s results
• Local community (general): No other decisions were recorded in the minutes beyond adopting the Annual Report, so no additional direct service or policy changes are indicated

Other Notable Items

• Community concerns: none recorded; disclosures of conflicts of interest reported as nil.
• Project update: Central Goldfields Shire Council 2022–2023 Annual Report presented for Council consideration.
• Future agenda: Annual Report adoption moved to formal decision; no other future items mentioned.
• Discussion noted: Councillors spoke on the Annual Report adoption motion (Mayor, Cr Meddows-Taylor, Cr Murphy).
• Recognition/achievement: Annual Report prepared under Local Government Act 2020 compliance noted.

Tech & Innovation Notes

• Meeting livestreamed on the internet (online broadcast of council proceedings)
• Councillor attended electronically (remote participation)

Key Decisions & Outcomes

• Adopt Governance Rules (2023 Review) with specified amendments to councillor/general business clauses.
• Adopt Property Leasing and Licensing Policy (2023 review) as presented.
• Adopt Disposal or Sale of Council Assets and Land Policy (2023 review) as presented.
• Adopt Council Plan Annual Action Plan 2023–2024.
• Award Maryborough Town Hall Electrical and AV Upgrade contract (G1825-23) for $539,639.20 incl. GST.
• Delegate CEO authority for Flood Emergency Works (Civil) spending up to $10,780,000 incl. GST.

Detailed Descriptions

Adopt Governance Rules (2023 Review) with specified amendments (Div 3)

• Context: Council reviewed its Governance Rules (2023 Review) to ensure decision-making processes align with best practice and community expectations under the Local Government Act framework.
• Details:
  • Council adopted the Governance Rules (2023 Review) “as presented” with the following amendments to Division 3:
    • Div 3 19.1.10 Clause to read: “Councillors Reports and General Business”
    • Div 3 22 heading to read: “Councillor Reports and General Business”
    • Div 3 22.2 Clause to read: “A report or an item of General Business can only be made under this rule if….”
  • Motion moved by Cr Gerard Murphy, seconded by Cr Anna de Villiers, and carried.
  • Confirmed at the Council Meeting held 24 October 2023.
• Impact: Clarifies the rules governing how councillor reports and general business can be raised at meetings, improving procedural consistency and transparency for the community.
• Next steps: The amended Governance Rules take effect for Council operations following adoption, guiding future meeting agenda and procedural decisions.

Adopt Property Leasing and Licensing Policy (2023 review) as presented

• Context: Council presented a draft Property Leasing and Licensing Policy (formerly Property Occupancy Policy) to ensure compliance with property leasing/licensing legislation and to support transparent leasing practices.
• Details:
  • Council adopted the Property Leasing and Licensing Policy – 2023 review as presented.
  • Motion moved by Cr Anna de Villiers, seconded by Cr Wayne Sproull, and carried.
  • Considered at the 24 October 2023 Council meeting.
• Impact: Strengthens governance over how Council leases and licenses property, supporting fair and transparent arrangements for tenants/licensees and the broader community.
• Next steps: The policy is implemented for relevant leasing/licensing decisions and processes going forward.

Adopt Disposal or Sale of Council Assets and Land Policy (2023 review) as presented

• Context: Council reviewed its approach to disposing of assets and selling land to ensure compliance with legislation governing the sale of Council assets and land.
• Details:
  • Council adopted the Disposal or Sale of Council Assets and Land Policy – 2023 Review as presented.
  • Motion moved by Cr Wayne Sproull, seconded by Cr Gerard Murphy, and carried.
  • Considered at the 24 October 2023 Council meeting.
• Impact: Provides clear, consistent rules for asset/land disposal and sale decisions, supporting accountability and legislative compliance.
• Next steps: The policy will guide future asset and land disposal/sale processes.

Adopt Council Plan Annual Action Plan 2023–2024

• Context: Council finalised its Annual Action Plan to operationalise the Council Plan through measurable actions for the 2023–2024 period.
• Details:
  • Council adopted the Council Plan Annual Action Plan 2023–2024.
  • Motion moved by Cr Grace La Vella (Cr Long in motion record), seconded by Cr Anna de Villiers, and carried.
  • Considered at the 24 October 2023 Council meeting.
• Impact: Sets the annual priorities and action commitments that will shape service delivery and community outcomes during 2023–2024.
• Next steps: Implementation of the Annual Action Plan actions across Council departments, with progress reporting through the year.

Award Maryborough Town Hall Electrical and AV Upgrade contract (G1825-23) for $539,639.20 incl. GST

• Context: Council considered awarding a lump-sum contract following a selective tender process arising from a public Expression of Interest, with spend exceeding the CEO’s financial delegation.
• Details:
  • Contract: G1825-23 Maryborough Town Hall Electrical and AV – Works
  • Award to: EPM&C Pty Ltd
  • Contract value: $539,639.20 (including GST) (lump sum)
  • Council also authorised the CEO to approve contingencies/variations up to:
    • 20% ($107,873.04 including GST) above the contract sum
  • Motion moved by Cr Chris Meddows-Taylor (record shows Cr Lovett as mover), seconded by Cr Gerard Murphy, and carried.
  • Considered at the 24 October 2023 Council meeting.
• Impact: Enables upgrades to Town Hall electrical and audiovisual systems, supporting improved venue functionality for community events, services, and public access to facilities.
• Next steps:
  • CEO to formally execute the contract.
  • Works to be scheduled and delivered by the contractor, with contingencies/variations managed within the approved 20% limit.

Delegate CEO authority for Flood Emergency Works (Civil) spending up to $10,780,000 incl. GST

• Context: Council considered urgent delegation to allow continued delivery of critical road and related infrastructure repairs following the October 2022 floods, under previously approved contract G1760-2023 Flood Emergency Works (Civil).
• Details:
  • Item admitted as urgent business at 24 October 2023 meeting.
  • Motion: delegate the Chief Executive Officer (CEO) financial delegation to spend up to:
    • $10,780,000 including GST
  • Contract referenced: G1760-2023 Flood Emergency Works (Civil)
  • Expenditure context provided in the report:
    • Cumulative spend to date: $285,368.28 (exclusive of GST) through multiple works packages
    • Additional works packages scheduled to commence within “the next couple of weeks” valued at approximately $2.0 million
    • Potential total program spend referenced: up to $9.8 million (as described in the report narrative)
  • Motion moved by Cr Gerard Murphy, seconded by Cr Grace La Vella (Cr Long in motion record), and carried.
• Impact: Maintains momentum and responsiveness in flood recovery works across the municipality, helping restore and strengthen road and related infrastructure for community safety and access.
• Next steps:
  • CEO can approve and spend up to the delegated cap to deliver eligible flood works under the existing contract.
  • Continued communication with the community through Council channels (website, social media, and the Maryborough Advertiser) as works progress, until all permitted work packages are delivered.

Community Impact

• Maryborough residents: Approval of a drive-through coffee shop at 65 High Street, including additional car parking and required landscaping/amenity conditions
• Clarendon Street / High Street users: New vehicular access arranged only from Clarendon Street, with drainage and crossover/driveway works and potential construction impacts during site works
• Road users across the municipality: Delegated spending (up to $10.78m incl. GST) for critical flood-related road and related infrastructure repairs, including scheduled works packages on multiple roads
• Talbot, Dunolly, Bealiba, Timor, Majorca, Bealiba and surrounding areas: Flood recovery road repair works delivered on listed roads (e.g., Baker Road, Scent Farm Road, Majorca Road, Longs Road, Norwood Road, Rodborough Road) and additional packages starting in the coming weeks
• Community facilities users (Maryborough Town Hall): Electrical and AV upgrade works awarded ($539,639.20 incl. GST), which may affect access/operations during installation and improve event/meeting capability
• All residents: Adoption of updated Governance Rules, Property Leasing and Licensing Policy, and Disposal/Sale of Council Assets and Land Policy, changing how Council governs meetings and manages property/asset leasing and sales

Other Notable Items

• Community updates continued via Council website, social media, and Maryborough Advertiser during flood recovery.
• Councillor conflict-of-interest declared for 65 High Street (High Street business interest).
• Flood recovery works: $285,368.28 spent to date; further packages ~$2.0M scheduled soon.
• Urgent business added: delegate CEO authority up to $10.78M for flood emergency road repairs.
• Planning permit discussion included requirements for additional carparks and detailed landscaping/asset protection conditions.

Tech & Innovation Notes

• Meeting livestreamed on the internet (online streaming of council proceedings).
• Maryborough Town Hall Electrical and AV Upgrade – Works (includes AV/electrical infrastructure upgrade).
• Flood Emergency Works (Civil) – delegation for spending on road and related infrastructure repairs (infrastructure delivery program).
• Planning permit conditions requiring submissions in electronic form (digital documentation for planning/landscape plans).

Key Decisions & Outcomes

• Approved in-principle Annual Financial and Performance Statements 2022/2023 certification.
• Approved 2023–2024 Community Grants Program funding recommendations.
• Awarded contract for Deledio Recreation Reserve netball courts redevelopment to Quantum Civil.
• Awarded contract for MSAC pool retiling works to On Time Developments.
• Awarded five-year waste kerbside collection acceptance/processing contract to Waste Recyclers of Victoria.
• Endorsed Central Goldfields Early Years Infrastructure Masterplan and further hub location investigations.

Detailed Descriptions

Approved in-principle Annual Financial and Performance Statements 2022/2023 certification

• Context: Council considered the draft Annual Financial Report and Performance Statement for the 2022/2023 financial year and sought approval to certify the statements in their final form.
• Details:
  • Meeting date: Tuesday, 26 September 2023.
  • Motion outcome: Carried (moved by Cr Geoff Lovett; seconded by Cr Gerard Murphy).
  • Council decision:
    • Approved in principle the Annual Financial and Performance Statements for 2022/2023.
    • Authorised certification of the final statements by:
      • Mayor Cr Grace La Vella
      • Cr Gerard Murphy
• Impact: Enables Council to progress the 2022/2023 financial reporting process toward final certification, supporting governance, accountability, and transparency for the community.
• Next steps:
  • Mayor Cr La Vella and Cr Murphy certify the Financial and Performance Statements in their final form following completion of finalisation steps.

Approved 2023–2024 Community Grants Program funding recommendations

• Context: Council reviewed the 2023–2024 Community Grants Program summary and determined recommended grant recipients and funding amounts.
• Details:
  • Meeting date: Tuesday, 26 September 2023.
  • Motion outcome: Carried (moved by Cr Chris Meddows-Taylor; seconded by Cr Gerard Murphy).
  • Recommended grants (recommended funding amounts):
    • Committee for Maryborough – Goldfields Community Festival: $5,000.00
    • Dunolly & District Neighbourhood Centre Inc. – Dunolly Neighbourhood Centre Solar Panel Project: $1,500.00
    • Maryborough Community Garden – Growing and Sharing in a Changing Climate: $1,480.00
    • The Welcome Record Inc. – Connect Dunolly: $1,600.00
    • Maryborough Harness Racing Club Inc. – Redwood Carnival Event Plan: $3,000.00
    • Maryborough FNC – Parquetry Floor Repairs and resurfacing: $2,500.00
    • Dunolly & District Inc – The Dunolly Gold Rush Festival: $3,000.00
    • Zonta Club of Central Goldfields – Zonta Says No – Toilet Door Signs: $1,000.00
    • Maryborough Men’s Shed Victoria Inc – First Aid Training for Maryborough Men’s Shed members: $860.00
    • Talbot Action inc. – Light Up Talbot Christmas Festival: $3,500.00
    • Words in Winter Central Goldfields Inc – Words in Winter Festival – a Plan for the future: $2,000.00
    • Maryborough District Girl Guides – Shade Sail for the Maryborough Guide Hall: $5,000.00
    • Maryborough Swimming Club – Maryborough Swimming Club New Website: $2,500.00
    • Carisbrook Football Netball Club – Activating New Facilities: $2,781.00
    • Maryborough Family History Group – Equipment Upgrade: $1,629.00
    • Castlemaine Maryborough Rail Trail – Walking the Past Glimpsing the Future: $2,000.00
    • Maryborough Giants – Recycling & Fundraising & Medical Awareness: $2,150.00
    • Pride Festival – Pride 24: $3,000.00
    • Maryborough Senior Citizens Club – Solar Electrical installation: $1,500.00
• Impact: Directly supports local community groups and events across Central Goldfields, improving access to facilities, programs, and community engagement.
• Next steps:
  • Grants are awarded to the recommended recipients following Council’s approval (administration and contracting/conditions to follow).

Awarded contract for Deledio Recreation Reserve netball courts redevelopment to Quantum Civil

• Context: Council considered awarding the Deledio Recreation Reserve Netball Courts Redevelopment – Works contract following a public tender process.
• Details:
  • Contract reference: G1816-23 Deledio Recreation Reserve Netball Courts Redevelopment – Works.
  • Tender outcome: Contract awarded to Quantum Civil Pty Ltd.
  • Contract value: Lump sum of $990,000 including GST.
  • Contingency/variations authorisation:
    • Up to 20% ($198,000 including GST) above the contract sum, if required.
  • Meeting date: Tuesday, 26 September 2023.
  • Motion outcome: Carried (moved by Cr Liesbeth Long; seconded by Cr Gerard Murphy).
• Impact: Improves local sport infrastructure at Deledio Recreation Reserve, supporting netball participation and community recreation.
• Next steps:
  • CEO to execute the contract.
  • Works to be scheduled and delivered under the tendered scope, with contingency/variations managed up to the approved cap.

Awarded contract for MSAC pool retiling works to On Time Developments

• Context: Council considered awarding the MSAC pool retiling works contract after completion of a public tender process.
• Details:
  • Contract reference: G1783-23 Maryborough Sports and Leisure Centre Pool Retiling Works (noted in minutes as “G1782-23” in the heading; recommendation awards “G1783-23”).
  • Tender outcome: Contract awarded to On Time Developments Pty Ltd ATF Wallace and Sons Family Trust.
  • Contract value: Lump sum of $599,610.00 including GST.
  • Variations/contingency authorisation:
    • Up to 20% ($119,922.00 including GST) of the total contract sum, as required.
  • Meeting date: Tuesday, 26 September 2023.
  • Motion outcome: Carried (moved by Cr Wayne Sproull; seconded by Cr Geoff Lovett).
• Impact: Supports the maintenance and improvement of MSAC swimming facilities, helping ensure safe, functional, and reliable pool operations for users.
• Next steps:
  • CEO to execute the contract.
  • Retiling works to proceed with any approved variations/contingencies managed within the 20% limit.

Awarded five-year waste kerbside collection acceptance/processing contract to Waste Recyclers of Victoria

• Context: Council reviewed tender outcomes for the Waste Kerbside Collection Acceptance and Processing contract, required to be awarded by Council due to value exceeding CEO delegation.
• Details:
  • Contract reference: G1775-23 Waste Kerbside Collection Acceptance and Processing Contract.
  • Contract type: Schedule of Rates Contract.
  • Contract term: Five (5) years.
  • Provider: Waste Recyclers of Victoria Pty Ltd.
  • Contract price: $10,726,580 (as stated in minutes).
  • Meeting date: Tuesday, 26 September 2023.
  • Motion outcome: Carried (moved by Cr Wayne Sproull; seconded by Cr Gerard Murphy).
• Impact: Secures long-term waste processing and kerbside acceptance services, supporting ongoing waste management and recycling outcomes for the community.
• Next steps:
  • Contract execution by Council/CEO arrangements following award.
  • Service commencement and delivery under the schedule of rates framework over the five-year term.

Endorsed Central Goldfields Early Years Infrastructure Masterplan and further hub location investigations

• Context: Council considered endorsing the Early Years Infrastructure Masterplan to guide early-years service and infrastructure planning, and to progress work on the integrated hub location.
• Details:
  • Meeting date: Tuesday, 26 September 2023.
  • Motion outcome: Carried (moved by Cr Chris Meddows-Taylor; seconded by Cr Liesbeth Long).
  • Council decisions:
    • Endorsed the Central Goldfields Early Years Infrastructure Masterplan.
    • Undertake further investigative work to determine the most appropriate location for the Early Years Integrated Hub.
• Impact: Provides strategic direction for early years services and infrastructure, helping ensure future planning aligns with community needs and supports integrated service delivery.
• Next steps:
  • Conduct further investigations into the Early Years Integrated Hub location.
  • Results to inform subsequent planning and decision-making (timing not specified in the minutes).

Community Impact

• Residents (Maryborough): 2023–2024 Community Grants awarded to local organisations, including funding for community festivals, neighbourhood centre solar, community garden, and youth/sport/community projects
• Recreation users (Deledio Recreation Reserve, netball): $990,000 contract awarded for netball court redevelopment, with possible up to 20% contingency/variations affecting construction timelines and local access
• Recreation users (Maryborough Sports and Leisure Centre): $599,610 contract awarded for pool retiling, with possible up to 20% contingency/variations likely affecting pool availability during works
• Households (Central Goldfields Shire): 5-year waste kerbside collection acceptance and processing contract awarded (schedule of rates), potentially affecting service arrangements, processing locations, and long-term waste costs/service performance
• Early-years families (Central Goldfields): Council endorsed an Early Years Infrastructure Masterplan and will investigate the best location for an Early Years Integrated Hub, shaping future early-childhood service locations and infrastructure planning
• Maryborough hospital area (affected property owners/adjacent residents): Council will write supporting rezoning of the Maryborough and District Hospital site to a Public Use/Health and Community zone, with required consultation for directly affected and adjacent properties (e.g., 6 Neill Street and 5 & 7 Nightingale Street)

Other Notable Items

• Community grants funding recommendations approved across multiple local organisations and festivals.
• Conflict-of-interest disclosures affected participation for Cr Long and Cr Murphy on specific items.
• Endorsed Early Years Infrastructure Masterplan; further work to determine Early Years Integrated Hub location.
• Proposed naming Whirakee Rise open space as “Cyril and Myra Martin Reserve” for public consultation.
• Notice of motion: restart ordinary council meetings in Maryborough Town Hall chamber after refurbishment.

Tech & Innovation Notes

• Livestreamed council meeting on the internet (digital/online service)
• Community Grants Program includes a “Maryborough Swimming Club New Website” project (online platform/digital presence)

Key Decisions & Outcomes

• Endorsed Draft Property Leasing and Licensing Policy 2023 for public consultation
• Endorsed Draft Governance Rules (2023 Review) for public exhibition and feedback
• Repealed current Procurement Policy and adopted updated Procurement Policy 2023
• Noted Q4 update on 2022–23 Council Plan Action Plan project status
• Adopted Central Goldfields Art Gallery Strategic Plan 2023–2026
• Endorsed Draft Sale of Council Assets and Land Policy 2023 for public consultation

Detailed Descriptions

Endorsed Draft Property Leasing and Licensing Policy 2023 for public consultation

• Context: Council considered an update to its Property Leasing and Licensing/Property Occupancy policy to ensure compliance with relevant legislation and to maintain transparent leasing and licensing processes.
• Details:
  • Council motion endorsed the Draft Property Leasing and Licensing Policy 2023 for public consultation.
  • Public feedback period closed at 5:00pm on 20 September 2023.
  • A final Property Leasing and Licensing Policy 2023 (incorporating public feedback) was scheduled to be considered for adoption at the Council meeting on 24 October 2023.
  • Moved by Cr Gerard Murphy, seconded by Cr Anna de Villiers; motion carried.
• Impact: Provides clearer, publicly consulted rules for how Council leases and licenses property, improving transparency and community confidence in Council’s property-related decisions.
• Next steps:
  • Publish the draft for community feedback.
  • Officers compile and assess submissions.
  • Bring the final policy back to Council for adoption at the 24 October 2023 meeting.

Endorsed Draft Governance Rules (2023 Review) for public exhibition and feedback

• Context: Council received an update to its Governance Rules (2023 Review) and sought endorsement to place the draft rules before the community for feedback.
• Details:
  • Council endorsed the Draft Governance Rules (2023 Review) for public exhibition and feedback.
  • Feedback period closed at 5:00pm on 20 September 2023.
  • A final version was scheduled to return to Council for consideration at the 24 October 2023 meeting.
  • Moved by Cr Chris Meddows-Taylor, seconded by Cr Liesbeth Long; motion carried.
• Impact: Strengthens Council governance arrangements through community input, helping ensure the rules reflect community expectations and current legislative/good governance requirements.
• Next steps:
  • Release the draft for public exhibition.
  • Consider and document feedback.
  • Present the final Governance Rules (2023 Review) to Council on 24 October 2023.

Repealed current Procurement Policy and adopted updated Procurement Policy 2023

• Context: Council undertook an extensive review and consultation process to update its procurement framework in line with the Local Government Act 2020.
• Details:
  • Council resolved to repeal the current Procurement Policy.
  • Council adopted the updated Procurement Policy 2023 in accordance with the Local Government Act 2020.
  • Moved by Cr Geoff Lovett, seconded by Cr Wayne Sproull; motion carried.
  • During discussion, Cr Wayne Sproull asked how the policy strengthens environmental sustainability; the CEO (Lucy Roffey) responded describing actions underway to improve environmental sustainability through procurement.
• Impact: Improves how Council buys goods and services by applying updated procurement rules, supporting stronger compliance and potentially better environmental outcomes through procurement practices.
• Next steps:
  • Implement the updated Procurement Policy 2023 across Council procurement activities.
  • Ensure staff and relevant processes align with the new policy requirements.

Noted Q4 update on 2022–23 Council Plan Action Plan project status

• Context: Council received an update on the progress of projects listed in the 2022–23 Council Plan Action Plan, specifically for Q4.
• Details:
  • Council motion was to note the Q4 status update for projects identified in the 2022–23 Action Plan.
  • Moved by Cr Liesbeth Long, seconded by Cr Wayne Sproull; motion carried.
  • Councillors Cr Long and Cr Chris Meddows-Taylor spoke to the motion.
• Impact: Keeps the community informed (through Council reporting) on delivery progress against the Council Plan, supporting accountability for planned initiatives.
• Next steps:
  • Continue monitoring and reporting project progress through subsequent Council reporting cycles (following the Q4 update).

Adopted Central Goldfields Art Gallery Strategic Plan 2023–2026

• Context: Council reviewed community feedback received during public exhibition of the Central Goldfields Art Gallery Draft Strategic Plan and then considered adoption.
• Details:
  • The draft plan was presented to Council on 2 May 2023.
  • Public exhibition for community feedback ran from 15 May to 11 June 2023.
  • Council noted community feedback and resulting changes to the plan.
  • Council adopted the Central Goldfields Art Gallery Strategic Plan 2023–2026.
  • Moved by Cr Geoff Lovett, seconded by Cr Wayne Sproull; motion carried.
• Impact: Provides a clear, community-informed direction for the Art Gallery’s priorities and activities over 2023–2026, supporting cultural services and long-term planning.
• Next steps:
  • Implement the Strategic Plan 2023–2026.
  • Use the plan to guide gallery initiatives and reporting against its objectives.

Endorsed Draft Sale of Council Assets and Land Policy 2023 for public consultation

• Context: Council updated its disposal/sale policy to reflect changes to the Local Government Act 2020, and sought community input before final adoption.
• Details:
  • Council endorsed the Draft Sale of Council Assets and Land Policy 2023 for public consultation.
  • Feedback period closed at 5:00pm on 20 September 2023.
  • A final Sale of Council Assets and Land Policy 2023 (after considering feedback) was scheduled for adoption at the Council meeting on 24 October 2023.
  • Moved by Councillor Anna de Villiers, seconded by Councillor Gerard Murphy; motion carried.
• Impact: Ensures Council’s approach to selling or disposing of assets and land is transparent, compliant, and shaped by community feedback—supporting trust in asset management decisions.
• Next steps:
  • Publish the draft for community submissions.
  • Review feedback and update the policy accordingly.
  • Bring the final policy to Council for adoption on 24 October 2023.

Community Impact

• Property leasing and licensing: Draft Property Leasing and Licensing Policy 2023 goes to public consultation (feedback closes 20 Sept 2023), potentially changing how Council leases/licences council-owned properties and related processes
• Governance: Draft Governance Rules (2023 Review) released for public exhibition and feedback (closes 20 Sept 2023), potentially changing Council decision-making, meeting procedures, and resident engagement rules
• Local procurement and environment: Updated Procurement Policy 2023 adopted, strengthening how Council buys goods/services with stated actions to improve environmental sustainability
• Community participation and oversight: Council Plan Action Plan Q4 project status updates provided, affecting residents through continuation/adjustment of previously identified council projects
• Arts and culture: Central Goldfields Art Gallery Strategic Plan 2023–2026 adopted, shaping future gallery programs, services, and priorities for community arts access
• Council asset disposal: Draft Sale of Council Assets and Land Policy 2023 released for public consultation (closes 20 Sept 2023), potentially affecting how/when council land or assets are sold or disposed of and resulting community impacts

Other Notable Items

• Community feedback reported for Central Goldfields Art Gallery Strategic Plan 2023–2026, leading to plan changes.
• Council Plan Action Plan Q4 noted as an update on 2022–23 project status.
• Public consultation planned for multiple draft policies, with feedback closing 5pm 20 September 2023.
• Environmental sustainability discussed during Procurement Policy 2023 review, with CEO outlining procurement actions.
• Future agenda item flagged: final adoption of several policies at the 24 October 2023 Council meeting.

Tech & Innovation Notes

• Livestreaming of the council meeting on the internet (digital/online service).

Key Decisions & Outcomes

• Approved the Maryborough Aerodrome Business Case.
• Established Maryborough Aerodrome Advisory Group and approved its Terms of Reference.
• Nominated a Councillor to chair the Maryborough Aerodrome Advisory Group.
• Supported Growing Regions Fund Round One expression of interest for Olympic Pool Complex.
• Committed up to $4,000,000 future borrowings toward the Growing Regions grant requirements.
• Authorized CEO to approve contract variations for pool upgrade and octagonal pool replacement.

Detailed Descriptions

Approved the Maryborough Aerodrome Business Case

• Context: Council considered approval of the Maryborough Aerodrome Business Case, commissioned following Council’s resolution of support in April 2021. The report also set up the next phase of governance after the Maryborough Aerodrome Taskforce’s current term.
• Details:
  • Report item: 8.1 Maryborough Aerodrome Business Case
  • Council meeting date: Tuesday, 25 July 2023 (in person at Community Room 1, Community Hub, Maryborough, livestreamed)
  • Motion resolved: Council approves the Maryborough Aerodrome Business Case
  • Mover/Seconder: Cr Chris Meddows-Taylor moved; Cr Gerard Murphy seconded (carried)
• Impact: Provides an agreed strategic and operational foundation for how the Maryborough Aerodrome should be managed, developed, operated, and maintained—supporting clearer planning and decision-making for the aerodrome’s future.
• Next steps:
  • Council also approved the Advisory Group Terms of Reference and commenced the process to establish the group (see next item).
  • The advisory group will provide expert advice to Council and its Executive on aerodrome matters once the Taskforce term ends.

Established Maryborough Aerodrome Advisory Group and approved its Terms of Reference

• Context: The business case approval included recommendations to create an ongoing advisory structure to replace the Maryborough Aerodrome Taskforce once its current term concludes.
• Details:
  • Report item: 8.1 Maryborough Aerodrome Business Case
  • Motion resolved:
    • Approves the Maryborough Aerodrome Advisory Group Terms of Reference
    • Commences the process to establish the group
  • Motion carried at the 25 July 2023 Council meeting
• Impact: Ensures continuous expert input into aerodrome governance beyond the Taskforce period, improving oversight and guidance for aerodrome management and development.
• Next steps:
  • Begin the formal process to establish the advisory group under the approved Terms of Reference.
  • Proceed to appoint leadership (including the chair nomination—see next item).

Nominated a Councillor to chair the Maryborough Aerodrome Advisory Group

• Context: With the Advisory Group being established, Council needed to nominate a Councillor to chair the group to provide governance and ensure alignment with Council priorities.
• Details:
  • Report item: 8.1 Maryborough Aerodrome Business Case
  • Motion resolved: Council nominates a Councillor to be the Chair of the Maryborough Aerodrome Advisory Group
  • Motion carried at the 25 July 2023 Council meeting
  • Note: The minutes provided confirm the motion content but do not specify the nominated Councillor’s name in the excerpt.
• Impact: Establishes clear Council leadership for the advisory function, helping ensure the group’s recommendations are effectively integrated into Council and executive decision-making.
• Next steps:
  • Confirm and implement the chair appointment following the Council nomination process (name not shown in the provided minutes excerpt).
  • Advisory group establishment continues under the approved Terms of Reference.

Supported Growing Regions Fund Round One expression of interest for Olympic Pool Complex

• Context: Council considered the Federal Government’s Growing Regions Program – Round One (GRP1) and the proposed approach to seek capital funding for the Maryborough Olympic Pool Complex.
• Details:
  • Report item: 8.2 Growing Regions Fund Part one
  • Council meeting date: 25 July 2023
  • Motion resolved: Council supports an expression of interest application to the Federal Government’s Growing Regions Program – Round One for the Maryborough Olympic Pool Complex Project
  • Funding commitment included in the motion: maximum $4,000,000 of future borrowings as the required contribution under the grant guidelines
  • Mover/Seconder: Cr Chris Meddows-Taylor moved; Cr Anna de Villiers seconded (carried)
  • Division recorded:
    • In favour: Crs Meddows-Taylor, La Vella, de Villiers
    • Against: Cr Liesbeth Long
• Impact: Positions Maryborough to access federal grant funding for the Olympic Pool Complex, supporting local recreation infrastructure and long-term community benefits.
• Next steps:
  • Submit the expression of interest for GRP1 (Round One).
  • Progress through the grant process, including meeting the conditions requiring the up to $4,000,000 future borrowing contribution if required.

Committed up to $4,000,000 future borrowings toward the Growing Regions grant requirements

• Context: As part of Council’s support for the GRP1 expression of interest, Council needed to commit to the grant guideline contribution requirement.
• Details:
  • Report item: 8.2 Growing Regions Fund Part one
  • Motion resolved: Council commits up to $4,000,000 of future borrowings as the contribution required under the Growing Regions Program – Round One grant guidelines
  • Decision date: 25 July 2023
• Impact: Provides financial backing necessary to make the grant application viable, increasing the likelihood of successful funding for the Olympic Pool Complex.
• Next steps:
  • Continue with the GRP1 expression of interest process.
  • If the project proceeds, ensure the borrowing and contribution requirements are met in accordance with grant conditions and Council’s financial governance processes.

Authorized CEO to approve contract variations for pool upgrade and octagonal pool replacement

• Context: Council reviewed contract variation approvals that would exceed the CEO’s existing delegation limits, requiring Council authorisation for final variations.
• Details:
  • Report item: 8.3 Contract Payments Delegations Update
  • Council meeting date: 25 July 2023
  • Motion resolved (CEO authorised under delegation to approve specified final variations):
    1. Note variations already approved to date under contract G1698-2022 Central Goldfields Swimming Pool Upgrade – Works
  • Value noted: $84,546.72 including GST
    2. CEO may approve final variations to G1698-2022 Central Goldfields Swimming Pool Upgrade – Works
  • Up to 5% of total contract value of $22,782.80 including GST
    3. CEO may approve variations to G1722-2022 Maryborough Octagonal Pool Replacement
  • Up to 20% of total contract value of $275,282.13 including GST
  • Mover/Seconder: Cr Anna de Villiers moved; Cr Liesbeth Long seconded (carried)
• Impact: Enables timely completion of works by allowing the CEO to approve bounded variations without returning to Council for every change, while still keeping Council oversight through the authorised caps.
• Next steps:
  • CEO proceeds to approve final variations within the authorised percentage limits for each contract.
  • Contract works continue to completion under the updated variation approvals.

Community Impact

• Maryborough residents and air users: Council approval of the Maryborough Aerodrome Business Case and creation of an Aerodrome Advisory Group to guide future aerodrome management, development, operation and maintenance
• Local community (aviation and regional connectivity): Ongoing expert advisory input via the Aerodrome Advisory Group may shape upgrades and services at the aerodrome over the next council term
• Maryborough Olympic Pool users: Council support for an expression of interest under the Growing Regions Fund (Round One) for the Olympic Pool Complex project, including a commitment of up to $4,000,000 in future borrowings if required by grant conditions
• Swimming pool patrons (Central Goldfields): CEO-authorised approval of final contract variations for the Central Goldfields Swimming Pool Upgrade works (variations noted as $84,546.72 including GST to date) may affect project scope/timing and upgrade delivery
• Maryborough Octagonal Pool users: CEO-authorised approval of contract variations for the Maryborough Octagonal Pool Replacement (up to 20% of the contract value) may change final works and delivery outcomes
• Ratepayers: Potential future borrowing commitment of up to $4,000,000 tied to grant requirements for the Olympic Pool Complex project could increase financial obligations if funding conditions are met

Other Notable Items

• Community concerns: none recorded; petitions and committee reports listed as nil.
• Agenda change: Council suspended/resumed standing orders to reorder items 8.2, 8.1, 8.3.
• Aerodrome update: Business Case considered; advisory group Terms of Reference to be established.
• Funding update: Expression of Interest supported for Growing Regions Fund Round One ($4m future borrowings).
• Contract variations: CEO delegation updates for pool upgrade and octagonal pool replacement works.

Tech & Innovation Notes

• Livestreamed the meeting on the internet (online streaming/digital platform use).

Key Decisions & Outcomes

• Adopted the Central Goldfields Shire Council 2023/24 Budget (Attachment 1)
• Endorsed Draft Procurement Policy 2023 for public consultation
• Received Audit and Risk Committee biannual report to 31 May 2023
• Awarded G1746-23 Panel of Approved Suppliers for specialist project services
• Deferred Welcome to Central Goldfields evaluation item; endorsed its recommendations
• Endorsed Talbot Draft Structure Plan for public consultation

Detailed Descriptions

Adopted the Central Goldfields Shire Council 2023/24 Budget (Attachment 1)

• Context: Council was presented with the Central Goldfields Shire Council 2023/24 Budget for adoption following community feedback provided in May/June 2023. The Budget was updated to reflect feedback and updated information on the Financial Assistance Grant.
• Details:
  • Adoption made under Section 94 of the Local Government Act 2020
  • Council considered changes resulting from:
    • community feedback (May/June 2023)
    • updated information on the Financial Assistance Grant
  • The motion noted that the impact on:
    • net result
    • cash expenditure
    • capital works program
    • was minimal, because changes were offset by increased revenue or reduced expenditure
  • Motion also continued the 50% discount to sporting clubs (as agreed 24 May 2022) until 31 December 2023
  • Moved: Cr Geoff Lovett
  • Seconded: Cr Wayne Sproull
  • Carried at the 27 June 2023 Council meeting
• Impact: Provides Council and the community with an approved financial plan for 2023/24, incorporating community input and updated grant information, while maintaining existing sporting club support through the 50% discount period.
• Next steps:
  • The adopted Budget is set out in Attachment 1 for implementation during 2023/24
  • The sporting club discount continues until 31 December 2023, while Council works to determine and agree an equitable fee structure across the Shire.

Endorsed Draft Procurement Policy 2023 for public consultation

• Context: Council considered a draft Procurement Policy as part of the 2023 review, seeking endorsement to release the draft for community feedback.
• Details:
  • Council endorsed the Draft Procurement Policy 2023 for public consultation
  • Feedback period:
    • closes at 5pm, 26 July 2023
  • A final Procurement Policy 2023 (incorporating feedback) is scheduled to be presented for adoption at the Council Meeting on 29 August 2023
  • Moved: Cr Wayne Sproull
  • Seconded: Cr Liesbeth Long
  • Carried at the 27 June 2023 Council meeting
• Impact: Strengthens procurement transparency and accountability by allowing community input before the policy is finalised and adopted.
• Next steps:
  • Publish the draft for consultation and receive submissions until 5pm, 26 July 2023
  • Present the revised policy for adoption at the 29 August 2023 Council meeting.

Received Audit and Risk Committee biannual report to 31 May 2023

• Context: Under Section 54(5) of the Local Government Act 2020, Council must receive an Audit and Risk Committee (ARC) report biannually. This report covered outcomes for the six months to 31 May 2023.
• Details:
  • Report period covered: six months to 31 May 2023
  • Motion: Council receives the Biannual Report of the Audit and Risk Committee for the period to 31 May 2023
  • Moved: Cr Geoff Lovett
  • Seconded: Cr Gerard Murphy
  • Carried at the 27 June 2023 Council meeting
  • Councillors Lovett and Murphy acknowledged the work of Linda O’Neil (independent ARC member), who resigned at the Committee’s June meeting
• Impact: Supports good governance by ensuring Council reviews audit and risk oversight findings, strengthening internal controls and accountability for the community.
• Next steps:
  • Continue governance oversight through future ARC meetings and subsequent biannual reporting requirements.

Awarded G1746-23 Panel of Approved Suppliers for specialist project services

• Context: Council considered awarding contract G1746-23 establishing a Panel of Approved Suppliers for specialist project services across multiple engineering, planning, heritage, communications, and project management categories.
• Details:
  • Contract awarded: G1746-23 Panel of Approved Suppliers – specialist project services
  • Council authorised the CEO to execute the contracts under delegation
  • Contractors approved across listed service categories included (as listed in the minutes), such as:
    • Creo Consulting Pty Ltd (aquatic engineering & drafting/building design)
    • Lacus Consulting Pty Ltd (aquatic engineering)
    • Fahrenheit Fire Engineers Pty Ltd (fire engineering)
    • JJ Ryan Consulting Pty Ltd (electrical engineering & drafting/building design)
    • Harris Kmon Solutions Pty Ltd (electrical engineering)
    • Wrap Engineering Pty Ltd (electrical engineering)
    • Currie and Brown (Australia) Pty Ltd (quantity surveying & project management)
    • Plancost Australia Pty Ltd (quantity surveying)
    • Mitbrand Vic Pty Ltd (quantity surveying)
    • N2SH Pty Ltd (building surveying & bushfire management consulting)
    • McGregor Project Services Pty Ltd (building surveying)
    • Practical Ecology Pty Ltd (bushfire management consulting)
    • Spiire Australia Pty Ltd (bushfire management, strategy/masterplan, open space & recreation planning)
    • DWP Australia Pty Ltd (drafting/building design & architectural services)
    • Avro Architecture Pty Ltd (drafting/building design services)
    • Content Studio, K20.AU Pty Ltd, Mode Design Corp Pty Ltd (architectural services)
    • Dja Dja Wurrung Enterprises Pty Ltd (communications/engagement, digital/graphic/interpretive design, cultural heritage consultancy)
    • L.A McCoy & R.A Williams t/as Local Logic Place (communications and engagement)
    • Conservation Corporation Pty Ltd (communications and engagement)
    • Paoli Smith Pty Ltd, Sandpit Media Pty Ltd, Denise Lane and Hayden Goodall t/as Sardine Design (digital/graphic/interpretive design)
    • Extent Heritage Pty Limited, Conservation Studio Australia Pty Ltd, Lovell Chen Pty Ltd, NBRS & Partners Pty Ltd, GJM Heritage (Trustee for Gard’ner Jarmin Martin Trust t/as GJM Heritage) (heritage-related services)
    • Urban Initiative Pty Ltd, Beveridge Williams and Co Pty Ltd (strategy/masterplan and related planning/landscape/urban planning)
    • Leisure Planners Pty Ltd, Michael Edward Smith t/as Michael Smith and Associates (open space & recreation planning, landscape architecture)
    • Ethos Urban Pty Ltd, Hansen Partnership Pty Ltd, Mesh Livable Urban Communities Pty Ltd (urban planning and urban design)
    • Touch Projects Limited, Accuraco Pty Ltd, Ontoit Global Pty Ltd, Ranbury Management Group Pty Ltd, CT Management Group Pty Ltd (project management services)
    • JF Studio Pty Ltd (landscape architecture)
  • Moved: Cr Wayne Sproull
  • Seconded: Cr Anna de Villiers
  • Carried at the 27 June 2023 Council meeting
• Impact: Ensures Council has access to a pre-qualified pool of specialist suppliers, improving procurement efficiency and capability for future projects across the Shire.
• Next steps:
  • CEO executes the contracts under delegation for the approved suppliers under G1746-23
  • Panel use will support delivery of future specialist project services as required.

Deferred Welcome to Central Goldfields evaluation item; endorsed its recommendations

• Context: Council received an evaluation report for the Welcome to Central Goldfield Project, including recommendations and next steps. The item was initially proposed for deferral, then subsequently considered with recommendations endorsed.
• Details:
  • First motion: defer the item for consideration at a future date
    • Moved: Cr Anna de Villiers
    • Seconded: Nil
    • Result: LAPSED
  • Second motion (carried): Council:
    1. noted the evaluation report
    2. endorsed the recommendations in the report
    3. thanked the Community Reference Group, businesses, volunteers, and participants who supported the project
  • Moved: Cr Chris Meddows-Taylor
  • Seconded: Cr Wayne Sproull
  • Carried at the 27 June 2023 Council meeting
  • Division recorded:
    • In favour: Crs Sproull, Long, Meddows-Taylor, Lovett, Murphy
    • Against: Crs de Villiers, La Vella
• Impact: Keeps momentum on the project by formally adopting the evaluation’s recommendations, while recognising community contributions and guiding future improvements.
• Next steps:
  • Implement the endorsed recommendations from the evaluation report
  • Continue engagement with the Community Reference Group, businesses, volunteers, and participants as appropriate to the next phases.

Endorsed Talbot Draft Structure Plan for public consultation

• Context: Council considered whether to progress the Talbot Draft Structure Plan and supporting documents to the next stage—public consultation.
• Details:
  • Council endorsed the Talbot Draft Structure Plan and supporting documents for public consultation
  • Moved: Cr Chris Meddows-Taylor
  • Seconded: Cr Liesbeth Long
  • Carried at the 27 June 2023 Council meeting
• Impact: Enables community input into land use and planning directions for Talbot, helping ensure local needs and preferences inform the final structure plan.
• Next steps:
  • Commence public consultation on the Talbot Draft Structure Plan and supporting documents
  • Review submissions and prepare the final plan for future Council consideration/adoption (timing not specified in the provided minutes).

Community Impact

• Residents (Central Goldfields Shire): 2023/24 Council budget adopted, with changes made following community feedback and updated financial assistance grant information
• Sporting clubs: 50% discount on fees continued until 31 December 2023 while an equitable fee structure is developed
• Local suppliers/contractors: Draft Procurement Policy 2023 released for public consultation, potentially affecting how future council purchasing and tenders are conducted
• Talbot residents & landowners: Talbot Draft Structure Plan endorsed for public consultation, shaping future land use, development, and planning directions in the Talbot area
• Households (waste services): Waste collection contract extended from 4 October 2023 to 4 February 2024, maintaining service continuity for residents
• Maryborough community users: Council continues advocacy to keep the Maryborough Railway Station Goods Shed available for community use
• Community groups/volunteers & participants: Welcome to Central Goldfields evaluation recommendations endorsed, supporting next steps for the project and ongoing community engagement efforts

Other Notable Items

• Community feedback influenced Central Goldfields Shire Council’s 2023/24 Budget adjustments.
• Draft Procurement Policy 2023 endorsed for public consultation; feedback closes 26 July 2023.
• Audit and Risk Committee biannual report noted resignation of independent member Linda O’Neil.
• Welcome to Central Goldfields evaluation: endorsed recommendations; thanked Community Reference Group, businesses, volunteers.
• Talbot Draft Structure Plan endorsed for public consultation.

Tech & Innovation Notes

• Livestreamed on the internet (online broadcast of the council meeting)
• Community Satisfaction Survey made available on Council’s website (digital publication of survey results)
• Draft Procurement Policy 2023 made available for public consultation (online/public feedback process implied)
• Panel of approved suppliers includes “digital, graphic and interpretive design” and “digital” services (e.g., Dja Dja Wurrung Enterprises; Paoli Smith; Sandpit Media; Sardine Design)
• Panel of approved suppliers includes “communications and engagement, digital, graphic and interpretive design” consultancy services (digital/IT-adjacent service category)
• “Audit and Risk Committee” biannual report to Council (governance/assurance function; not explicitly cybersecurity/IT)

Key Decisions & Outcomes

• Confirmed minutes of the 2 May 2023 and 16 May 2023 council meetings.
• Received April Finance Report and approved quarterly financial reporting for 2023/24.
• Awarded contract G1722-22 Maryborough Octagonal Pool Replacement to SJ Weir Ballarat Pty Ltd.
• Noted Council Plan Action Progress Report for Quarter 3 (2022/23).
• Accepted Go Goldfields funding cut as urgent business and directed urgent advocacy actions.
• Committed to engage the Go Goldfields Leadership Table for consistent regional advocacy.

Detailed Descriptions

Confirmed Council Meeting Minutes – 2 May 2023 and 16 May 2023

• Context: Council considered confirmation of minutes from prior meetings at its 30 May 2023 meeting, including both the 2 May 2023 Council Meeting and the 16 May 2023 Special Council Meeting.
• Details:
  • Minutes presented for confirmation:
    • Minutes of the Council Meeting 2 May 2023
    • Minutes of the Special Council Meeting 16 May 2023
  • These minutes were confirmed at the 30 May 2023 Council Meeting (with confirmation noted as “Confirmed at the 27 June 2023 Council Meeting” in the document).
• Impact: Ensures formal accuracy and governance continuity for Council records, decisions, and subsequent actions.
• Next steps: Minutes remain the official record for Council proceedings; no further action is required beyond ongoing implementation of items arising from those meetings.

Received April Finance Report and Approved Quarterly Financial Reporting for 2023/24

• Context: Council reviewed the year-to-date financial performance against the adopted budget and set the reporting cadence for the 2023/24 financial year.
• Details:
  • Report received: April Finance Report (period to 30 April 2023)
  • Council resolution (motion carried):
    1. Council receives and notes the attached Finance Report for the period to 30 April 2023
    2. Council resolves to receive Financial Reports quarterly in the 2023/24 Financial Year
  • Moved: Cr Geoff Lovett; Seconded: Cr Gerard Murphy (Carried)
• Impact: Strengthens budget oversight and transparency for residents by formalising quarterly financial reporting during 2023/24.
• Next steps: Quarterly finance reports will be prepared and presented to Council throughout 2023/24 (following the adopted quarterly schedule).

Awarded Contract G1722-22 Maryborough Octagonal Pool Replacement to SJ Weir Ballarat Pty Ltd

• Context: Council considered a procurement recommendation to deliver the Maryborough Octagonal Pool Replacement works.
• Details:
  • Contract: G1722-22 Maryborough Octagonal Pool Replacement
  • Awarded to: SJ Weir Ballarat Pty Ltd
  • Total contract value: $1,376,410.64 (including GST)
  • Motion (carried): Council awards the contract and authorises the Chief Executive Officer to execute the contract under delegation
  • Moved: Cr Wayne Sproull; Seconded: Cr Anna de Villiers (Carried)
• Impact: Enables delivery of major local infrastructure, supporting community recreation and long-term service provision in Maryborough.
• Next steps:
  • CEO to execute the contract following Council’s authorisation
  • Procurement/contract mobilisation and delivery planning for the replacement works.

Noted Council Plan Action Progress Report for Quarter 3 (2022/23)

• Context: Council received an update on the status of projects listed in the 2022–23 Action Plan, covering Quarter 3 performance and progress.
• Details:
  • Report: Council Plan Action Progress Report – Quarter 3 (2022/23)
  • Council action: Council noted the report
  • Moved: Cr Anna de Villiers; Seconded: Cr Chris Meddows-Taylor (Carried)
• Impact: Keeps the community informed about delivery progress against Council’s strategic priorities and supports accountability for planned outcomes.
• Next steps: Progress reporting continues for subsequent quarters until completion of the 2022–23 action plan cycle.

Accepted Go Goldfields Funding Cut as Urgent Business and Directed Urgent Advocacy Actions

• Context: After the agenda was distributed, Council was informed by Regional Development Victoria that there would be no further funding for Go Goldfields in the Victorian State Budget for 2023/24. Council determined the issue could not be deferred due to the need to engage Ministers before the end of the financial year.
• Details:
  • Urgent business accepted: Go Goldfields Funding Cut from State Budget
  • Rationale: Need to engage relevant Ministers prior to end of financial year to seek funding commitments for 2023/24
  • Council directions (motion carried):
    1. Admit consideration of the implications of the Go Goldfields funding cut as urgent business
    2. Confirm Go Goldfields is a high priority for Central Goldfields Shire Council to address entrenched social disadvantage through a partnered approach focused on early years
    3. Communicate Council’s concern/disappointment that the State Government did not provide funding for continuation of the Go Goldfields backbone in 2023/24
    4. Write to the Victorian State Treasurer, Minister for Regional Development, and the Member for Ripon urgently requesting funding allocated for 2023/24, including exploration of options for longer-term funding to ensure ongoing viability of the backbone
  • Moved: Cr Chris Meddows-Taylor; Seconded: Cr Geoff Lovett (Carried)
• Impact: Improves the likelihood of securing continued funding for a community-led early years initiative that supports families and reduces disadvantage.
• Next steps:
  • Urgent letters to the specified Ministers/Member
  • Advocacy engagement to occur ahead of the end of the financial year to secure commitments for 2023/24.

Committed to Engage the Go Goldfields Leadership Table for Consistent Regional Advocacy

• Context: Council’s urgent advocacy actions included ensuring a unified regional message aligned with Go Goldfields governance structures.
• Details:
  • Council direction (motion carried): Engage the Go Goldfields Leadership Table as partners in Every Child, Every Chance to ensure a consistent and region-wide advocacy message
  • This commitment was part of the same urgent business motion regarding the Go Goldfields funding cut (carried at the 30 May 2023 Council Meeting)
  • Moved: Cr Chris Meddows-Taylor; Seconded: Cr Geoff Lovett (Carried)
• Impact: Strengthens coordination and credibility of advocacy by aligning leadership, partners, and messaging across the region.
• Next steps:
  • Initiate engagement with the Go Goldfields Leadership Table
  • Develop and circulate a consistent advocacy approach/message to partners for use in ongoing discussions with government stakeholders.

Community Impact

• Families with young children (Central Goldfields): Potential disruption or reduction of the “Go Goldfields” early childhood support/backbone funding from 2023/24, affecting coordination of services for children and families
• Parents and carers: Reduced access to programs and support linked to Every Child, Every Chance (including parenting engagement and early years connection activities) if the backbone is not funded
• Local service providers and health/education partners: Less capacity for service coordination, referrals, and integrated planning across early childhood services due to the loss of backbone staffing funding
• Children’s early education transitions: Risk to consistency of “Kinder to School” transition planning, guides, and whole-of-shire collaborative approaches if backbone support continues to be unfunded
• Community engagement networks: Uncertainty for ongoing engagement structures (e.g., leadership table, governance groups, and family/stakeholder participation) that rely on backbone operations
• Council budgeting and resident services: Shift to quarterly financial reporting for 2023/24, which may change how residents experience transparency/updates on council service funding and performance

Other Notable Items

• Urgent business: Go Goldfields backbone funding cut from 2023/24 state budget, requiring immediate advocacy.
• Council resolved to write to State Treasurer, Minister for Regional Development, and Ripon MP for funding.
• Council to engage Go Goldfields Leadership Table for consistent region-wide advocacy messaging.
• Council noted Council Plan Action Progress Report (Quarter 3) update on 2022–23 projects.
• Financial reporting change: quarterly Finance Reports for 2023/24, following April year-to-date performance update.

Tech & Innovation Notes

• Livestreaming of the council meeting on the internet (digital delivery of council proceedings).
• Go Goldfields / Every Child, Every Chance initiative described as a coordinated, data-driven “backbone” partnership (includes engagement, governance, and a monitoring framework for programs and investments).