Central Goldfields Shire Council

Key Decisions & Outcomes

• Received and noted the March 2023 Finance Report (to 31 March 2023).
• Released the 2023/24 draft budget for public consultation (comments due 9 June 2023).
• Noted 2023/24 operating surplus of $9.6m and capital works program of $18.5m.
• Approved a $208,780 (incl. GST) variation to Contract G1704-22 for station digital content.
• Set budget consultation period for four weeks per Engagement Policy and Local Government Act 2020.

Detailed Descriptions

Received and noted the March 2023 Finance Report (to 31 March 2023)

• Context: Council considered the year-to-date financial performance to ensure it was tracking against the adopted budget and to identify any material differences.
• Details:
  • Report item: 5.1 Finance Report – March 2023
  • Coverage period: to 31 March 2023
  • Motion: That Council receives and notes the attached Finance Report for the period to 31 March 2023
  • Moved: Cr Geoff Lovett
  • Seconded: Cr Anna de Villiers
  • Carried: Yes
  • Meeting date: Tuesday, 16 May 2023
• Impact: Provides transparency to the community and Council on financial performance and budget alignment as at 31 March 2023, supporting informed decision-making.
• Next steps: The Finance Report status is recorded as received and noted; ongoing financial reporting and budget monitoring continue through subsequent Council reports.

Released the 2023/24 draft budget for public consultation (comments due 9 June 2023)

• Context: Council prepared the Central Goldfields Shire draft Budget for the 2023/24 financial year and opened it for community feedback in line with legislative and engagement requirements.
• Details:
  • Report item: 5.2 Central Goldfields Shire Draft Budget 2023/24
  • Action: Make the draft budget available for public comment
  • Consultation period: four (4) weeks
  • Display requirement: proposed budget to be displayed on the Shire’s website
  • Submissions close: close of business on 9 June 2023
  • Motion (carried):
    • Receive and note the attached draft budget
    • Note operating surplus and capital works program (also detailed in the next decision item)
    • Make the draft budget available for public comment under the Local Government Act 2020 and Central Goldfields Shire’s Engagement Policy
    • Display on the Shire’s website
    • Receive comment/submissions until 9 June 2023
  • Moved: Cr Geoff Lovett
  • Seconded: Cr Chris Meddows-Taylor
  • Carried: Yes
  • Meeting date: Tuesday, 16 May 2023
• Impact: Enables residents and stakeholders to influence the final budget through formal submissions, improving community responsiveness and accountability.
• Next steps: Community submissions are accepted until 9 June 2023; Council then considers feedback and progresses toward adoption of the final 2023/24 budget.

Noted 2023/24 operating surplus of $9.6m and capital works program of $18.5m

• Context: As part of releasing the draft budget, Council formally recorded key financial headline figures to inform the community about the draft budget’s overall position and investment priorities.
• Details:
  • Report item: 5.2 Central Goldfields Shire Draft Budget 2023/24
  • Operating surplus (noted): $9.6 million
  • Capital works program (noted): $18.5 million
  • Carry forward projects: $3.2 million of the capital works program is considered carry forward
  • Motion (carried) included these figures as part of the draft budget consultation process
  • Meeting date: Tuesday, 16 May 2023
• Impact: Communicates the draft budget’s capacity to deliver services (via the operating surplus) and invest in infrastructure (via the capital works program), including continuity through carry-forward projects.
• Next steps: These figures remain part of the draft budget for community consultation until 9 June 2023, after which Council reviews submissions before finalising the budget.

Approved a $208,780 (incl. GST) variation to Contract G1704-22 for station digital content

• Context: Council considered a contract variation to deliver digital content and visitor experience outcomes for the Maryborough Railway Station Activation project.
• Details:
  • Report item: 5.3 Variation to Contract G1704-22 Maryborough Railway Station Activation – Digital Content Creation and Installation of Visitor Experience
  • Contract reference: G1704-22
  • Variation value: $208,780.00 including GST
  • Motion (carried): Council approves the variation to deliver best value and ensure project outcomes are fully realised
  • Moved: Cr Chris Meddows-Taylor
  • Seconded: Cr Geoff Lovett
  • Carried: Yes
  • Meeting date: Tuesday, 16 May 2023
• Impact: Supports enhancement of the Maryborough Railway Station visitor experience through upgraded/delivered digital content, improving engagement for residents and visitors.
• Next steps: Following approval, the variation proceeds under the contract arrangements, enabling the digital content creation and installation activities to be delivered as planned.

Community Impact

• Residents (Central Goldfields Shire): Draft 2023/24 budget opened for community consultation with public submissions accepted until 9 June 2023
• Residents (Central Goldfields Shire): Budget includes an operating surplus of $9.6m and a capital works program of $18.5m (including $3.2m carry-forward projects) which will shape local services and infrastructure priorities
• Maryborough residents/visitors: $208,780 (incl. GST) contract variation approved for Maryborough Railway Station digital content creation and installation of visitor experience elements
• Maryborough tourism users: Expanded/updated visitor experience at the Railway Station to ensure project outcomes are fully realised (improving information/engagement for visitors)

Other Notable Items

• Community consultation opened for 2023/24 draft budget; submissions due 9 June 2023.
• Draft budget shows $9.6m operating surplus and $18.5m capital works program.
• Capital works includes $3.2m carry-forward projects.
• Variation approved for Maryborough Railway Station digital visitor experience ($208,780 incl. GST).
• Finance report noted for period to 31 March 2023; tracked against adopted budget.

Tech & Innovation Notes

• Digital services / online platforms
  Meeting livestreamed on the internet.
• Digital transformation / digital content project
  Variation to contract for “Digital Content Creation and Installation of Visitor Experience” at Maryborough Railway Station Activation.
• IT infrastructure / cybersecurity
  No explicit mentions.
• Smart city initiatives
  No explicit mentions.
• Tech community (hackerspaces/startups/innovation)
  No explicit mentions.

Key Decisions & Outcomes

• Appointed Councillor Chris Meddows-Taylor as Acting Mayor for 2 May 2023.
• Approved Central Goldfields Art Gallery Draft Strategic Plan 2023–2026 for public exhibition.
• Updated Council’s Instrument of Delegation to staff; revoked prior staff delegations (except CEO).
• Adopted the revised Community Support Policy.
• Endorsed the 2022 Energy Breakthrough Event Debrief Report.
• Reappointed independent member John Watson to the Audit and Risk Committee for three years.

Detailed Descriptions

Appointed Councillor Chris Meddows-Taylor as Acting Mayor for 2 May 2023

• Context: Mayor Grace La Vella was an apology for the 2 May 2023 Council meeting, so the CEO commenced the meeting and an Acting Mayor needed to be appointed to chair proceedings.
• Details:
  • Date: 2 May 2023
  • Motion: Council appointed Councillor Chris Meddows-Taylor as Acting Mayor for the purpose of chairing the Council meeting being conducted on 2 May 2023
  • Moved by: Cr Geoff Lovett
  • Seconded by: Cr Anna De Villiers
  • Carried (unanimous outcome not specified in minutes)
  • The Acting Mayor took the chair for the remainder of the meeting, including welcoming attendees, reciting the Acknowledgement of Country, and reading the Council Prayer.
• Impact: Ensured the meeting could proceed lawfully and smoothly in the Mayor’s absence, maintaining continuity of governance and leadership for the community.
• Next steps: The Acting Mayor role applied only for chairing the 2 May 2023 meeting; no further action is recorded beyond conducting the meeting.

Approved Central Goldfields Art Gallery Draft Strategic Plan 2023–2026 for public exhibition

• Context: Council considered an officer report seeking approval to release the Central Goldfields Art Gallery Draft Strategic Plan 2023–2026 for community and stakeholder feedback.
• Details:
  • Date of decision: 2 May 2023
  • Motion: Council approved the Draft Central Goldfields Art Gallery Strategic Plan 2023–2026 prior to a period of Public Advertisement inviting community and stakeholder feedback
  • Feedback period: four weeks during May and June
  • Moved by: Cr Geoff Lovett
  • Seconded by: Cr Anna De Villiers
  • Carried
  • Location/meeting context: Community Hub, Maryborough (in-person) and livestreamed.
• Impact: Opens the draft plan to community scrutiny and input, helping ensure the Art Gallery’s priorities and direction reflect local needs and expectations.
• Next steps: The plan is to be publicly advertised for four weeks during May and June to collect feedback, after which Council would consider the outcomes before finalising the strategic plan (final adoption step not included in the provided minutes).

Updated Council’s Instrument of Delegation to staff; revoked prior staff delegations (except CEO)

• Context: Council reviewed the Instrument of Delegation (delegation of powers under various Acts to staff) and resolved to update it.
• Details:
  • Date: 2 May 2023
  • Motion resolved that:
    1. Delegations under the S6 Instrument of Delegation be delegated to Council staff holding/acting in the relevant positions, subject to conditions and limitations in the instrument
    2. The instrument comes into force immediately upon Council adopting the resolution
    3. On commencement, all previous delegations by Council to Council staff (other than the Chief Executive Officer) are revoked
    4. Powers and functions must be performed/executed in accordance with Council guidelines or policies adopted from time to time
  • Moved by: Cr Wayne Sproull
  • Seconded by: Cr Liesbeth Long
  • Carried
• Impact: Clarifies and modernises who can exercise delegated powers, improving accountability, consistency, and compliance in day-to-day decision-making by staff.
• Next steps: The updated instrument takes effect immediately upon adoption (2 May 2023). The revoked staff delegations (excluding CEO delegations) cease at that time.

Adopted the revised Community Support Policy

• Context: Council considered an officer report presenting a revised Community Support Policy to articulate the types of support Council provides and how it is allocated between competing priorities in a consistent, accountable, and transparent way.
• Details:
  • Date: 2 May 2023
  • Motion: Council adopt the revised Community Support Policy
  • Moved by: Cr Anna De Villiers
  • Seconded by: Cr Wayne Sproull
  • Carried
• Impact: Provides clearer guidance to the community on how support is accessed and allocated, strengthening transparency and fairness in community assistance decisions.
• Next steps: The policy is adopted by Council on 2 May 2023; implementation would follow under Council processes (no further timeline stated in the provided minutes).

Endorsed the 2022 Energy Breakthrough Event Debrief Report

• Context: Council considered an officer report seeking endorsement of the 2022 Energy Breakthrough Event Debrief Report.
• Details:
  • Date: 2 May 2023
  • Motion: Council endorse the Energy Breakthrough Event Debrief Report
  • Moved by: Cr Liesbeth Long
  • Seconded by: Cr Geoff Lovett
  • Carried
• Impact: Confirms Council’s acceptance of the event’s outcomes and learnings, supporting future planning and improvement for energy-related initiatives in the community.
• Next steps: Endorsement by Council on 2 May 2023; subsequent use of the debrief findings in future event planning is implied (no specific follow-up actions/timeline stated in the provided minutes).

Reappointed independent member John Watson to the Audit and Risk Committee for three years

• Context: This item was considered confidential under section 3(f) of the Local Government Act 2020 due to personal information, and required Council decision following a recommendation from the Audit and Risk Committee.
• Details:
  • Date: 2 May 2023
  • Confidentiality basis: Section 3(f) of the Local Government Act 2020 (personal information)
  • Motion (while meeting closed to public):
    • Council reappoints independent member John Watson to the Audit and Risk Committee for a further period of three years
    • Council records the resolution in the public minutes
  • Moved by: Cr Geoff Lovett
  • Seconded by: Cr Anna De Villiers
  • Carried
  • After decision: Council reopened the meeting to the public.
• Impact: Maintains continuity and independent oversight of Council’s audit and risk functions, supporting strong governance and accountability.
• Next steps: The reappointment is recorded in the public minutes as required; the term runs for a further three years from the reappointment date (exact commencement date not specified in the provided minutes).

Community Impact

• Art gallery visitors and local arts community: Central Goldfields Art Gallery Strategic Plan 2023–2026 approved for a 4-week public exhibition period (May–June) to gather community and stakeholder feedback
• Residents seeking community grants/support: Revised Community Support Policy adopted, setting clearer rules for how Council support is allocated across competing priorities
• Community members interacting with Council services: Updated Instrument of Delegation to staff adopted, changing which Council staff can exercise delegated powers (with previous staff delegations revoked except the CEO)
• Council transparency and accountability: Endorsement of the 2022 Energy Breakthrough Event Debrief Report may influence follow-up actions and future energy-related initiatives based on the event’s outcomes
• Residents concerned with Council governance: Independent member John Watson reappointed to the Audit and Risk Committee for a further three years, supporting ongoing oversight of Council operations
• General public: Council meeting livestream and in-person format continued, with a brief period of confidential (closed) discussion for committee reappointment matters

Other Notable Items

• Acting Mayor appointed: Councillor Chris Meddows-Taylor chaired due to Mayor’s apology.
• Central Goldfields Art Gallery draft strategic plan approved for public exhibition feedback (May–June).
• Council updated staff delegation instruments; prior staff delegations (except CEO) revoked.
• Revised Community Support Policy adopted.
• Energy Breakthrough Event debrief report endorsed.

Tech & Innovation Notes

• Livestreamed on the internet (meeting broadcast/online streaming)
• Council’s website used to publish previous council meeting minutes (online document publication)
• Update of Instruments of Delegation by Council to staff (governance/administrative process update)

Key Decisions & Outcomes

• Approved CEO submission to VEC preliminary electoral structure review
• Nominated Councillors Grace La Vella and Chris Meddows-Taylor for electoral hearing
• Endorsed TILT initiative White Paper on regional skills and innovation leadership
• Endorsed co-designing of a Maryborough Learning Hub within the White Paper
• Noted CEO performance review completed per CEO Employment Matters Policy

Detailed Descriptions

Approved CEO submission to VEC preliminary electoral structure review

• Context: Council considered progress on the Central Goldfields Shire Council Electoral Structure Review being conducted by the Victorian Electoral Commission (VEC) and the opportunity for additional public submissions following the VEC’s preliminary report.
• Details:
  • Council authorised the CEO to submit the attached submission titled “Submission to the Preliminary Report Local council electoral structure review – Central Goldfields Shire Council – March 2023.”
  • The decision was made at the Special Council Meeting on Tuesday, 18 April 2023.
• Impact:
  • Ensures Council’s position is formally provided to the VEC during the preliminary review stage, supporting an informed electoral structure outcome for the Central Goldfields Shire community.
• Next steps:
  • The submission is lodged with the VEC as part of the preliminary electoral structure review process, feeding into the next stages of the review and hearing arrangements.

Nominated Councillors Grace La Vella and Chris Meddows-Taylor for electoral hearing

• Context: Council needed representatives to present and support its submission at the public hearing run through the Electoral Representation Advisory Board.
• Details:
  • Council nominated Councillor Grace La Vella (Mayor) and Councillor Chris Meddows-Taylor to represent Council at the public hearing.
  • Hearing date: Wednesday, 26 April 2023.
  • Decision made at the Special Council Meeting on Tuesday, 18 April 2023 (motion carried).
• Impact:
  • Provides direct Council representation at the hearing, improving the likelihood that Council’s views are clearly communicated and considered in the final determination.
• Next steps:
  • Councillors La Vella and Meddows-Taylor prepare for and attend the 26 April 2023 public hearing.

Endorsed TILT initiative White Paper on regional skills and innovation leadership

• Context: Council considered endorsement of a White Paper developed to address education-to-work pathway gaps in the Central Goldfields Shire through the TILT initiative.
• Details:
  • Council endorsed the Latrobe University–commissioned White Paper: “Advancing Regional Skills & Innovation Leadership in Central Goldfields Shire.”
  • The White Paper is the culmination of two workshops held in:
    • November 2022
    • March 2023
  • The TILT program is a partnership between La Trobe University, The Australian National University, and Fraunhofer IESE (Germany).
  • Decision made at the Special Council Meeting on Tuesday, 18 April 2023.
• Impact:
  • Strengthens regional leadership in skills and innovation by translating workshop outcomes into a formal strategy that can guide education, employment, and innovation collaboration.
• Next steps:
  • The endorsed White Paper proceeds to implementation/engagement activities associated with the White Paper’s recommendations and related regional stakeholder processes.

Endorsed co-designing of a Maryborough Learning Hub within the White Paper

• Context: Council supported including a specific co-design initiative—an education and learning hub concept—within the broader skills and innovation White Paper.
• Details:
  • Council endorsed the White Paper incorporating the co-designing of a Maryborough Learning Hub.
  • This endorsement was part of the motion moved by Cr Anna de Villiers and seconded by Cr Wayne Sproull, carried at the Special Council Meeting on Tuesday, 18 April 2023.
• Impact:
  • Positions Maryborough’s learning needs at the centre of regional skills planning, potentially improving local education-to-work pathways and community access to learning opportunities.
• Next steps:
  • Progression to co-design activities for the Maryborough Learning Hub as part of the White Paper’s follow-on work (timing to be determined through subsequent planning and stakeholder engagement).

Noted CEO performance review completed per CEO Employment Matters Policy

• Context: Council considered recommendations from the Chief Executive Officer Employment Matters Advisory Committee regarding the CEO’s annual performance review, with the matter treated as confidential due to personal information.
• Details:
  • Council noted that the CEO’s performance review was conducted by the CEO Employment Matters Committee in accordance with the CEO Employment Matters Policy.
  • The matter was dealt with in confidential business under section 3(f) of the Local Government Act 2020 (personal information).
  • The decision occurred during the Special Council Meeting on Tuesday, 18 April 2023.
• Impact:
  • Confirms governance compliance in the CEO’s annual performance review process, supporting accountability and organisational integrity.
• Next steps:
  • The outcome is recorded as “noted” by Council, and the process concludes for that review cycle following the meeting’s confidential deliberations.

Community Impact

• Maryborough residents: Council endorsement of a Maryborough Learning Hub co-design initiative as part of the TILT/Latrobe University White Paper
• Students and jobseekers: Development of regional education-to-work pathway improvements addressing local gaps in skills and employment pathways
• Local workforce and employers: Regional skills and innovation leadership focus intended to strengthen collaboration between education providers and industry in the Central Goldfields Shire
• Central Goldfields Shire residents: Council submission to the Victorian Electoral Commission’s preliminary report on electoral structure changes (with an opportunity for public input)
• Voters in the shire: Representation at the Electoral Representation Advisory Board public hearing (26 April 2023) may influence future electoral boundaries/ward arrangements
• Community stakeholders: Public hearing participation by nominated councillors (Grace La Vella and Chris Meddows-Taylor) increases the chance residents’ views are reflected in the electoral review process

Other Notable Items

• Electoral Structure Review submission opportunity noted for public input.
• Council nominated Councillors La Vella and Meddows-Taylor for Electoral Representation Advisory Board hearing (26 April).
• TILT initiative White Paper endorsed, including co-designing a Maryborough Learning Hub.
• Workshops (Nov 2022, Mar 2023) identified as groundwork for regional skills and innovation leadership.
• CEO annual performance review discussed in confidential session; committee process noted.

Tech & Innovation Notes

• Livestreamed meeting (online platform)
  The meeting was “livestreamed on the internet.”
• Digital/innovation skills initiative (innovation program)
  Endorsement of a White Paper on Advancing Regional Skills & Innovation Leadership, linked to the TILT (Triggering Innovation and Leadership Training) program (partnership including La Trobe University, Australian National University, and Fraunhofer IESE).
• Learning hub / innovation infrastructure (regional education hub)
  Co-designing of a Maryborough Learning Hub as part of the endorsed White Paper.

Key Decisions & Outcomes

• Confirmed minutes of the 28 February 2023 Council meeting.
• Adopted Planning Scheme Amendment C34cgol and sought Minister for Planning approval.
• Established Talbot Community Homes Community Asset Committee and appointed members.
• Endorsed the Climate Action Plan partnership approach.
• Endorsed the Energy Breakthrough Governance Group structure and Terms of Reference.
• Awarded flood recovery and emergency works contracts, and authorised Ontoit extension ($201,305.28).

Detailed Descriptions

Confirmed minutes of the 28 February 2023 Council meeting

• Context: Council considered confirmation of the minutes from the previous meeting held on 28 February 2023 as part of the standard “confirmation of minutes” agenda item.
• Details:
  • Minutes presented for confirmation: Minutes of the Council Meeting – 28 February 2023
  • Status: The Minutes were confirmed at the 28 March 2023 Council meeting.
  • Confirmation date noted in the document: Confirmed at the Council Meeting 2 May 2023 (membership confirmation reference shown in the minutes).
• Impact: Provides formal approval of the prior meeting record, ensuring Council decisions and actions are accurately documented and enforceable for subsequent reporting and implementation.
• Next steps: Minutes remain the official record and are used as the basis for continuity of Council actions and reporting.

Adopted Planning Scheme Amendment C34cgol and sought Minister for Planning approval

• Context: Council reviewed submissions received following public exhibition of Planning Scheme Amendment C34cgol (Omnibus) and determined the next step in the statutory amendment process.
• Details:
  • Amendment: Planning Scheme Amendment C34cgol (Omnibus)
  • Public exhibition period: 21 September to 3 November 2022
  • Purpose: To significantly update the Central Goldfields Planning Scheme, implementing recommendations of Planning Scheme Review (PSR) 2020 and other key strategies.
  • Council resolution (MOTION):
    • Adopt Amendment C34cgol as exhibited, with changes in response to submissions, using Amendment Documents with Recommended Changes
    • Request approval by the Minister for Planning
  • Moved/Seconded: Cr De Villiers / Cr Meddows-Taylor
  • Carried: Yes
• Impact: Advances planning reform for the Central Goldfields Shire by progressing the amendment toward Ministerial approval, enabling the updated planning framework to be implemented.
• Next steps: Submission/approval pathway to the Minister for Planning following Council’s request; subsequent steps occur once Ministerial approval is granted.

Established Talbot Community Homes Community Asset Committee and appointed members

• Context: Council considered establishing a Community Asset Committee for Talbot Community Homes, supported by the Local Government Act 2020 framework.
• Details:
  • Legislative basis referenced:
    • Section 65 of the Local Government Act 2020
    • Section 47(1)(b) regarding CEO delegation by instrument
  • Council resolution (MOTION):
    1. Establish the Talbot Community Homes Community Asset Committee in accordance with Section 65 from the date of the resolution
    2. Appoint existing committee members:
  • Reiny Gunther
  • Annie Seach
    3. Appoint Councillor representative:
  • Councillor Chris Meddows-Taylor
    4. Authorise the CEO to appoint a further two (2) resident members of Talbot following a public Expression of Interest (EOI) process
  • Moved/Seconded: Cr Meddows-Taylor / Cr Lovett
  • Carried: Yes
• Impact: Strengthens local governance and community input into Talbot Community Homes by creating a formal committee structure and ensuring resident representation.
• Next steps: CEO to run a public EOI process to appoint two additional Talbot resident members, and the committee to operate from the date of the resolution.

Endorsed the Climate Action Plan partnership approach

• Context: Council considered a proposed approach for delivering the Climate Action Plan through partnerships rather than Council-only delivery.
• Details:
  • Resolution (MOTION): Endorse the Climate Action Plan Partnership Approach
  • Moved/Seconded: Cr Sproull / Cr Long
  • Carried: Yes
  • Speakers in favour noted: Crs Sproull, Long and Murphy
• Impact: Enables broader collaboration with stakeholders to support climate initiatives, improving delivery capacity, community buy-in, and potential access to partner resources.
• Next steps: Implement the partnership approach through relevant internal coordination and engagement with partner organisations (as determined by Council and officers).

Endorsed the Energy Breakthrough Governance Group structure and Terms of Reference

• Context: Council reviewed the updated governance arrangements for the Energy Breakthrough initiative, including the formal Terms of Reference.
• Details:
  • Resolution (MOTION): Endorse the new Energy Breakthrough Governance Group structure and Terms of Reference
  • Moved/Seconded: Cr Long / Cr Sproull
  • Carried: Yes
  • Speakers in favour noted: Crs Long and Murphy
• Impact: Provides clear governance, roles, and decision-making processes for the Energy Breakthrough program, supporting effective coordination and accountability.
• Next steps: Governance group to operate under the endorsed structure and Terms of Reference, guiding program planning and delivery.

Awarded flood recovery and emergency works contracts, and authorised Ontoit extension ($201,305.28)

• Context: Council received updates and tender recommendations related to flood recovery following the October 2022 flooding events, including management of recovery works, emergency civil works panels, and extension of project management services.
• Details:
  • Flood recovery update noted (no award):
    • Motion: Council noted the update on the flood recovery program
    • Moved/Seconded: Cr De Villiers / Cr Sproull
    • Carried: Yes
  • Tender award – Flood recovery management:
    • Motion: Award RMG (Aus) Pty Ltd contract G1747-2023 for management of flood recovery works as a schedule of rates contract, and authorise the CEO to execute the contract
    • Moved/Seconded: Cr Murphy / Cr Lovett
    • Carried: Yes
  • Tender award – Flood emergency works (civil) panel of suppliers:
    • Motion: Award G1760-2023 Flood Emergency Works (Civil) – Panel of Suppliers and authorise the CEO to execute contracts with the following suppliers:
      • Skyrider Tower Hire Pty Ltd
      • Doran Earthmoving Pty Ltd
      • Boral Resources (VIC) Pty Ltd
      • McArdle Transport Pty Ltd ATF T & D McArdle Family Trust
      • Davies Brothers Investments Pty Ltd T/AS Shay Excavations
      • Avard Civil Pty Ltd
      • Fulton Hogan Industries Pty Ltd
      • Hiway Stabilizers Australia Pty Ltd
      • Ontrack Civil Earthworks Pty Ltd
      • Rhysez Transport Pty Ltd
      • Blue Peak Constructions Pty Ltd ATF Blue Peak Constructions Family Trust
      • Pipe Doctor Australia Pty Ltd
      • GRN Built Pty Ltd
    • Moved/Seconded: Cr Meddows-Taylor / Cr Long
    • Carried: Yes
  • Authorised extension – Ontoit project management services:
    • Background: Ontoit engagement has been ongoing consistently since 2021; extensions required to complete close-out of priority projects.
    • Motion: Authorise the CEO to extend engagement with Ontoit Global Pty Ltd for total value $201,305.28 including GST
    • Moved/Seconded: Cr Lovett / Cr Murphy
    • Carried: Yes
• Impact: Improves Council’s ability to deliver flood recovery and emergency works efficiently through contracted capacity, while ensuring project close-out is completed effectively via continued project management support.
• Next steps:
  • CEO to execute the approved contracts for G1747-2023 and G1760-2023 with the listed suppliers.
  • CEO to extend Ontoit’s engagement for the approved $201,305.28 (incl. GST) to enable successful project close-out.

Community Impact

• Central Goldfields residents: Planning Scheme Amendment C34cgol adopted, updating land-use planning rules and implementing recommendations from the Planning Scheme Review 2020
• Talbot residents: Talbot Community Homes Community Asset Committee established, with local resident representation and a public Expression of Interest process to appoint additional members
• Talbot residents: Councillor Chris Meddows-Taylor appointed as the Councillor representative to the Talbot Community Asset Committee, influencing local community housing/asset decisions
• All residents: Climate Action Plan Partnership Approach endorsed, enabling new partnerships and coordinated actions under the Council’s climate strategy
• Flood-affected residents: Flood recovery program continues with Council noting an update on recovery progress following the October 2022 floods
• Flood-affected residents: Contracts awarded for managing flood recovery works and for flood emergency civil works (panel of suppliers), increasing capacity to deliver repairs and recovery works

Other Notable Items

• Community asset committee established for Talbot Community Homes.
• Council endorsed a Climate Action Plan partnership approach.
• Energy Breakthrough governance structure and Terms of Reference endorsed.
• Flood recovery updates provided following October 2022 flooding events.
• Project management engagement extended with Ontoit Global for priority projects.

Tech & Innovation Notes

• Livestreamed on the internet (online meeting broadcast)
• Engagement of Ontoit Global Pty Ltd for project management services for priority projects (digital/IT-adjacent services for project delivery)

Key Decisions & Outcomes

• Receive and note mid-year financial forecast and capital works spend to 30 June 2023
• Receive and note January 2023 financial performance report to 31 January 2023
• Endorse submission for seven single-councillor wards to the Electoral Representation Advisory Panel
• Endorse 2023 Energy Breakthrough participant entry fee increase
• Note progress of the 2022–23 Council Plan Action Plan projects
• Adopt and sign S11A Instrument of Appointment and Authorisation for planning compliance staff
• Request Maryborough former Goods Shed be made available for community use, including Men’s Shed fit-out funding

Detailed Descriptions

Receive and note mid-year financial forecast and capital works spend to 30 June 2023

• Context: Council considered the mid-year (mid-year forecast) financial position for 2022–23, including how the forecast compares to the adopted budget, and the expected capital works expenditure by year end.
• Details:
  • Report purpose: advise Council on the 2022–23 financial forecast and material differences versus the adopted budget.
  • Motion outcomes (28 February 2023):
    • Noted an operating result of $11.7m, which was $1.2m favourable to budget.
    • Noted capital works spend of $19.4m to June 2023.
  • Voting:
    • Moved: Cr Geoff Lovett
    • Seconded: Cr Wayne Sproull
    • Cr Anna de Villiers abstained
    • Carried
• Impact: Provides Council and the community with updated assurance that the year’s operating position is tracking better than budget, while confirming the scale of planned capital works expenditure to support local services and infrastructure.
• Next steps: Officers continue to manage the budget based on the forecast, with further reporting to Council as the financial year progresses toward 30 June 2023.

Receive and note January 2023 financial performance report to 31 January 2023

• Context: Council received the monthly financial performance update to track year-to-date results against the adopted budget and identify any material variances.
• Details:
  • Report purpose: advise Council on financial performance for the year to date and tracking against the adopted budget, including material differences.
  • Motion outcome (28 February 2023):
    • Council received and noted the attached Finance Report for the period to 31 January 2023.
  • Voting:
    • Moved: Cr Geoff Lovett
    • Seconded: Cr Liesbeth Long
    • Cr Anna de Villiers abstained
    • Carried
• Impact: Strengthens financial transparency and accountability by keeping elected members informed of how spending and performance are tracking during the year, supporting timely corrective action if required.
• Next steps: Ongoing monthly/periodic financial reporting continues through the remainder of 2022–23.

Endorse submission for seven single-councillor wards to the Electoral Representation Advisory Panel

• Context: Council considered the Central Goldfields Shire Council Electoral Structure Review being conducted by the Victorian Electoral Commission and the appropriate submission to the Electoral Representation Advisory Panel.
• Details:
  • Report purpose: present information about the Electoral Structure Review currently being conducted by the Victorian Electoral Commission.
  • Recommendation outcome (28 February 2023):
    • Council endorsed providing a submission supporting seven single-councillor wards to the Electoral Representation Advisory Panel.
  • Voting:
    • Moved: Cr Chris Meddows-Taylor
    • Seconded: Cr Geoff Lovett
    • Carried
• Impact: Influences the electoral structure outcome for Central Goldfields Shire, affecting representation and governance arrangements for residents across the municipality.
• Next steps: The submission is provided to the Electoral Representation Advisory Panel as part of the electoral structure review process.

Endorse 2023 Energy Breakthrough participant entry fee increase

• Context: Council reviewed a proposal to increase participant entry fees for the 2023 Energy Breakthrough event, seeking endorsement to proceed with the updated fees.
• Details:
  • Report purpose: seek endorsement of the proposed increase in Energy Breakthrough participant entry fees for 2023.
  • Motion outcome (28 February 2023):
    • Council endorsed the proposed fee increase for the 2023 Energy Breakthrough event.
  • Voting:
    • Moved: Cr Liesbeth Long
    • Seconded: Cr Anna de Villiers
    • Carried
• Impact: Supports the continued delivery of the Energy Breakthrough program while adjusting participant costs for 2023, which can affect affordability and participation levels.
• Next steps: Event organisers proceed with implementation of the endorsed 2023 entry fee increase for participant registrations.

Note progress of the 2022–23 Council Plan Action Plan projects

• Context: Council received an update on the status of projects identified in the 2022–23 Action Plan to monitor delivery progress against Council priorities.
• Details:
  • Report purpose: provide Council with an update on the status of projects in the 2022–23 Action Plan.
  • Motion outcome (28 February 2023):
    • Council noted the progress of the 2022–23 Action Plan.
  • Voting:
    • Moved: Cr Chris Meddows-Taylor
    • Seconded: Cr Anna de Villiers
    • Carried
• Impact: Keeps the community informed that Council is monitoring delivery of its strategic commitments, and provides governance oversight of progress toward planned outcomes.
• Next steps: Continued tracking and reporting of Action Plan progress through subsequent Council meetings until completion of the 2022–23 plan period.

Adopt and sign S11A Instrument of Appointment and Authorisation for planning compliance staff

• Context: Council considered adopting an S11A Instrument under the Planning and Environment Act 1987 to formally appoint staff to discharge planning compliance duties.
• Details:
  • Report purpose: recommend Council adopt an S11A Instrument of Appointment and Authorisation for the Local Laws and Planning Compliance Officer.
  • Key provisions (motion, 28 February 2023):
    1. Council adopts the attached S11A Instrument for the staff member(s) listed in the Instrument.
    2. The Instrument comes into force immediately and remains in force until Council varies or revokes it.
    3. The Instrument is signed.
  • Voting:
    • Moved: Cr Wayne Sproull
    • Seconded: Cr Anna de Villiers
    • Carried
• Impact: Ensures planning compliance staff have the formal legal authorisations needed to perform duties under the Planning and Environment Act 1987, supporting effective enforcement and compliance across the municipality.
• Next steps: The Instrument is signed and takes effect immediately, with ongoing validity until Council varies or revokes it.

Request Maryborough former Goods Shed be made available for community use, including Men’s Shed fit-out funding

• Context: Council received a Notice of Motion seeking Government action to make the former Goods Shed at Maryborough Railway Station available for community use, specifically for the Maryborough Men’s Shed, including support for fit-out and inclusive membership planning.
• Details:
  • Motion (28 February 2023), moved by Cr Chris Meddows-Taylor, seconded by Cr Wayne Sproull, carried.
  • Actions requested:
    1. Write to Hon Jacinta Allan MP (Deputy Premier and Minister for Transport and Infrastructure) requesting the former Goods Shed at Maryborough Railway Station be made available to Council for community purposes, specifically for use by Maryborough Men’s Shed, to enable its continued development, including plans to accommodate women within its membership.
    2. Request funding be allocated for appropriate fit out for the new purpose.
    3. Advise Martha Haylett MP (Member for Ripon) accordingly and seek her continued advocacy with Government for agreement and implementation.
• Impact: If progressed, the Men’s Shed would gain a dedicated community facility and the ability to expand inclusivity (including women’s participation), strengthening local social connection, skills development, and community wellbeing.
• Next steps: Council correspondence is sent to Jacinta Allan MP and Martha Haylett MP following the carried motion, with advocacy continuing to secure Government agreement and fit-out funding.

Community Impact

• Residents (Maryborough): Council to pursue use of the former Goods Shed at Maryborough Railway Station for community purposes, supporting expansion of the Maryborough Men’s Shed (including plans to accommodate women)
• Local community groups (Maryborough Men’s Shed): Potential access to a new/repurposed facility and funding for appropriate fit-out to enable continued development
• Participants and families (Energy Breakthrough event): Increased 2023 entry fees, which may raise costs for attendees and affect participation levels
• Ratepayers/financial stakeholders: Mid-year forecast notes an operating result $11.7m (about $1.2m favourable to budget) and $19.4m capital works spend to June 2023, influencing expectations for service delivery and investment
• Voters/residents (electoral representation): Submission endorsing seven single-councillor wards to the Victorian Electoral Commission, potentially changing how residents are represented in council elections
• Planning and compliance affected residents: Adoption of an S11A Instrument authorising a Local Laws and Planning Compliance Officer, enabling enforcement and compliance actions under the Planning and Environment Act 1987

Other Notable Items

• Community concern: Maryborough Goods Shed request for community use by Maryborough Men’s Shed.
• Project update: Council Plan Action Progress Report noted progress on 2022–23 Action Plan projects.
• Financial update: Mid-year forecast operating result $11.7m, $1.2m favourable to budget.
• Future agenda item: Electoral Structure Review submission to VEC for seven single-councillor wards.
• Discussion noted: Council endorsed 2023 Energy Breakthrough entry fee increase.

Tech & Innovation Notes

• Livestreamed council meeting on the internet (online broadcasting of meeting proceedings).

Key Decisions & Outcomes

• Grant planning permit for 20-dwelling subdivision at 25 Margaret Street Maryborough.
• Approve native vegetation removal and require 0.205ha offset arrangements.
• Set subdivision engineering requirements: roads, access, footpaths, street lighting, drainage.
• Waive car parking requirements and approve staged subdivision with staged compliance.
• Require public open space contribution of 5% of subdivision land value.
• Impose telecommunications, sewer, water, power, and bushfire hydrant/plan endorsement conditions.

Detailed Descriptions

Grant planning permit for 20-dwelling subdivision at 25 Margaret Street Maryborough

• Context: Council considered Planning Permit Application No. D075/22 for development of the land at 25 Margaret Street, Maryborough, including a multi-stage subdivision and associated works.
• Details:
  • Council resolved (Special Council Meeting held 31 January 2023) to grant a planning permit and issue a Notice of Decision to Grant a Permit for:
    • 20 single dwellings
    • 20-lot staged subdivision
    • removal of native vegetation
    • waiver of car parking requirements
    • alteration of access to a road in Transport Zone 2
    • associated buildings and works
  • The permit decision was made in accordance with endorsed plans and subject to conditions listed in the Notice of Decision.
• Impact: Enables delivery of additional housing supply in Maryborough through a controlled, staged subdivision framework, while requiring compliance with detailed amenity, construction management, engineering, services, and environmental/bushfire requirements.
• Next steps:
  • The permit holder must satisfy all permit conditions (including staged compliance and certification requirements) before works and before Statements of Compliance are issued under the Subdivision Act 1988.
  • The permit also includes an expiry framework (e.g., start within 3 years, complete within 6 years; certification within 3 years; registration within 6 years of certification).

Approve native vegetation removal and require 0.205ha offset arrangements

• Context: The proposal includes native vegetation removal as part of enabling the 20-lot subdivision, requiring compliance with Victorian native vegetation offset requirements.
• Details:
  • Native vegetation removal is approved in accordance with the Native Vegetation Removal report 313-20220614-020 dated 14/06/2022.
  • The total area of native vegetation permitted to be removed is 0.205 hectares, comprising:
    • one large scattered tree
    • seven small scattered trees
  • Offset arrangements required to offset the 0.205 ha removal:
    • 0.036 general habitat units (within the North Central Catchment Management Authority boundary or Central Goldfields municipal district)
    • Strategic Biodiversity Value score ≥ 0.122
    • Must provide protection for at least one large tree
    • Must be consistent with DELWP Guidelines (2017) for removal/destruction/lopping of native vegetation
  • Evidence requirements:
    • Before any native vegetation is removed, evidence must be provided to Council, either:
      • an established first party offset site (with security agreement + 10-year management plan), and annual notifications for 10 years, or
      • credit extract(s) from the Native Vegetation Credit Register
    • Within 30 days of endorsement of offset evidence by Council, a copy must be provided to DELWP at p&[email protected].
• Impact: Maintains environmental accountability by ensuring habitat values are replaced through legally secured offsets before vegetation removal occurs.
• Next steps:
  • Prior to vegetation removal on site, the permit holder must secure and provide offset evidence to Council for endorsement, then comply with fencing and protection requirements until works are complete.

Set subdivision engineering requirements: roads, access, footpaths, street lighting, drainage

• Context: Council imposed detailed engineering standards to ensure the subdivision is safe, functional, and integrates correctly with existing road infrastructure and stormwater systems.
• Details:
  • Roads
    • Before subdivision commencement: submit three copies of a subdivision road layout and road reserve plan (drawn to scale, fully dimensioned) for approval/endorsement.
    • Road layout includes:
      • Margaret Avenue extension:
        • extension from Sutton Road (Pyrenees Highway) to existing sealed road formation north of Tobruk Avenue (access for Lots 1–10)
        • roadway 7.55m with 6.35m seal
      • McPherson Avenue extension:
        • extension from McPherson Avenue to common property/driveway with a court bowl (access for Lots 11–20)
        • roadway 7.65m with 6.45m seal
    • Design/construction standard:
      • Margaret and McPherson Avenues to meet Council Road Management Plan “Road Hierarchy” with Urban Access 1 service level standards
      • pavement depth 250mm minimum
      • kerb and channel on both sides
    • McPherson Avenue to show intersection with Elizabeth Street with priority to McPherson Avenue.
    • Roadworks require road occupation permits prior to relevant works.
  • Access / crossovers
    • Vehicle access:
      • Lots 1–10 from Margaret Avenue
      • Lots 11–20 from common area via McPherson Avenue
    • Crossovers/driveways:
      • concrete construction, from kerb to property boundary (Infrastructure Design Manual Standard Drawing 240)
      • vehicle crossing/driveway permits required before works
      • ongoing maintenance by landowner after construction
  • Footpaths
    • Concrete footpath required along the western side of Margaret Avenue:
      • 1.5m wide, 125mm depth
      • SL72 mesh reinforcement
      • 300mm offset from property boundaries
      • connects to existing path to the south of the subdivision
  • Street lighting
    • Street lighting on poles adequately located in Margaret Avenue and McPherson Avenue
    • Prior to installation: submit details for approval
    • Design must be a standard LED approved by Powercor
  • Drainage
    • Prior to works: submit and obtain approval for subdivision drainage plans
    • Prior to drainage works: submit and approve a Stormwater Management Strategy
    • Road design to include systems ensuring water drains away from roadway
    • Underground drainage designed/constructed to Australian Rainfall and Runoff for 10-year ARI
    • Drainage to legal point of discharge; legal point of discharge for each lot to kerb and channel in Margaret Avenue at northern end
    • Stormwater quality/quantity to comply with:
      • Best Practice Environmental Management Guidelines for Urban Stormwater (CSIRO 1999)
      • Victorian Planning Provisions (including Standard C25 references)
• Impact: Provides clear infrastructure obligations that reduce risks of flooding, unsafe access, and incomplete streetscape outcomes, while ensuring integration with Council’s road hierarchy and stormwater requirements.
• Next steps:
  • Permit holder must submit endorsed plans and obtain approvals before commencement of works, then construct to requirements prior to Statements of Compliance for each stage.

Waive car parking requirements and approve staged subdivision with staged compliance

• Context: The permit includes a waiver of car parking requirements and allows the subdivision to proceed in stages, requiring staged compliance milestones.
• Details:
  • Council granted the permit including:
    • waiver of car parking requirements
    • 20-lot staged subdivision
  • Staged subdivision order:
    • Subdivision must proceed in the order of stages shown on endorsed plans unless Council agrees otherwise in writing.
  • Occupation and compliance controls:
    • Development of any stage must not be occupied until:
      • access and parking areas for that stage are constructed to Council satisfaction
      • garden/landscape areas and external fixtures (e.g., clotheslines, storage sheds, rainwater tanks) are provided/completed to Council satisfaction
    • Prior to Statement of Compliance:
      • Stage 1: access/parking and landscaping for stage 1 must be completed
      • Stage 2: access/parking and landscaping for stage 2 must be completed
• Impact: Improves feasibility for staged delivery while maintaining minimum infrastructure and amenity standards before occupation and certification.
• Next steps:
  • The permit holder must construct and complete required elements per stage and then apply for Statements of Compliance under the Subdivision Act 1988.

Require public open space contribution of 5% of subdivision land value

• Context: Council required a standard open space contribution as part of subdivision certification.
• Details:
  • Condition requires that prior to the issue of a Statement of Compliance, the permit holder pay:
    • a monetary contribution equal to 5% of the current value of all land within the subdivision
  • Staged payment flexibility:
    • If subdivided in stages, contribution may be paid proportionally to the area of lots being created.
  • Valuation and costs:
    • Permit holder must pay Council’s reasonable costs and expenses to provide valuation for payment in lieu of open space.
• Impact: Supports community recreation and public amenity outcomes as subdivision growth occurs.
• Next steps:
  • Payment (or proportional staged payment) must be made before Statements of Compliance are issued.

Impose telecommunications, sewer, water, power, and bushfire hydrant/plan endorsement conditions

• Context: Council included mandatory service and safety conditions to ensure essential utilities are provided and bushfire risk is managed in line with CFA requirements.
• Details:
  • Telecommunications (mandatory)
    • Owner must enter agreements for:
      • telecommunications services to each lot
      • fibre-ready telecommunications facilities (unless evidence shows NBN optical fibre will not be provided)
    • Before Statement of Compliance for any stage:
      • written confirmation that lots are connected/ready for connection
      • confirmation fibre-ready facilities have been provided (or NBN optical fibre not provided)
  • Sewer and water (Central Highlands Water)
    • Each lot must be provided with:
      • reticulated sewerage connection (including works and major works contributions)
      • reticulated water supply (including works and major works contributions)
    • Easements must be provided over existing/proposed facilities in favour of Central Highlands Region Water Corporation.
    • Conditions apply to subsequent stages as well.
  • Power (Powercor)
    • Subdivision plan for certification is referred to the distributor.
    • Permit holder must provide electricity supply to all lots per distributor requirements/standards.
    • Compliance with Victorian Service and Installation Rules (VSIR).
    • Potential requirements for substations and set-aside areas, and establishment/amendment of easements for distributor lines.
  • Bushfire hydrant and Bushfire Management Plan endorsement (Country Fire Authority)
    • Bushfire Management Plan endorsement:
      • Prior to development start, the Bushfire Management Plan prepared by Central Highlands Environmental Consultancy (Version 1 dated 15 April 2022) must be endorsed by Council to form part of the permit.
      • Once endorsed, it cannot be altered without written agreement of CFA and Council.
    • Mandatory BMO condition:
      • Bushfire protection measures must be maintained to Council satisfaction on a continuing basis (including after completion).
    • Fire hydrant requirement:
      • Before Statement of Compliance:
        • an operable hydrant must be installed within the McPherson Street court bowl at the entry to the proposed subdivision
        • hydrant identification markers required (marker posts/vertical surface markers, white road triangles, blue road reflectors as applicable)
• Impact: Ensures critical infrastructure readiness (communications, water, sewer, electricity) and strengthens community safety through bushfire compliance measures.
• Next steps:
  • Permit holder must coordinate with telecommunications providers, Central Highlands Water, Powercor, and CFA/Council to obtain required confirmations/endorsements before certification and before Statements of Compliance are issued.

Community Impact

• Nearby residents (Margaret Ave/McPherson Ave area): Construction impacts including noise, dust, vibration, lighting, litter and traffic from staged works for 20 new dwellings and subdivision access changes
• Road users and pedestrians: Roadworks and new/altered access to Margaret Avenue and McPherson Avenue (including vehicle crossovers, sealed intersections and possible temporary construction access routes)
• Future homeowners and surrounding community: Creation of 20 single-dwelling lots with required infrastructure (formal subdivision stages, access/parking, landscaping, street lighting, footpaths)
• Local environment/amenity: Removal of limited native vegetation (0.205 ha) with required native vegetation offsets and ongoing protection fencing during works to reduce ecological impacts
• Drainage and stormwater users: Upgraded internal stormwater drainage, water quality/quantity treatment, and legal point-of-discharge for lots (designed to a 10-year rainfall standard)
• Council/utility service users: Connections and works for reticulated sewer, water, telecommunications (fibre-ready), and electricity supply for each lot, including potential upgrades/asset works and easements

Other Notable Items

• CEO declared a material conflict of interest; absent from planning permit processes.
• Council granted a planning permit for 20 single dwellings at 25 Margaret Avenue.
• Extensive conditions discussed: staged subdivision, parking waivers, access changes, and asset protection.
• Native vegetation removal offsets and protection fencing requirements detailed for the site.
• Next meeting scheduled for 28 February 2023.

Tech & Innovation Notes

• Digital/online services & platforms

  • Meeting was livestreamed; one councillor attended via videoconference.

• IT infrastructure / digital connectivity

  • Subdivision conditions require telecommunications services to each lot and fibre-ready telecommunications facilities (including connection readiness confirmation and fibre-ready compliance).

• Digital documentation / digital planning assets

  • Subdivision certification requires civil/site plans to be provided in digital format (*.dwg) (with hard copies also required).

• Smart infrastructure (energy/lighting)

  • Street lighting design requires LED fixtures (standard approved by Powercor).