City of Ballarat

Key Decisions & Outcomes

• Awarded the contract for Gillies Road reconstruction to Fulton Hogan Industries Pty Ltd for $5,059,269.38 (ex GST).
• Approved the contract for kerbside glass bins supply with Mastec Australia Pty Ltd, with an expected spend of $2,064,990.00 (ex GST).
• Approved the contract for kerbside organics processing with Green Care Mulching Pty Ltd, with an estimated spend of $5,597,990 (ex GST).
• Decided to seek a review of Heritage Victoria permit P39923 regarding the Lydiard Street Railway gates.
• Agreed to send a delegation to Yangzhou, China, in 2025 to mark the tenth anniversary of the Friendship City agreement.

Detailed Descriptions

Awarded the contract for Gillies Road reconstruction to Fulton Hogan Industries Pty Ltd for $5,059,269.38 (ex GST).

• Context: The reconstruction of Gillies Road from Addington Road to Glendonald Road is part of the infrastructure improvement plan to enhance road safety and connectivity.
• Details: The contract was awarded to Fulton Hogan Industries Pty Ltd for the total tendered price of $5,059,269.38 (ex GST). The CEO is authorized to finalize and execute the contract.
• Impact: The reconstruction is expected to improve road conditions and safety for commuters, enhancing transportation efficiency in the area.
• Next steps: The CEO will finalize the contract terms and execute the contract with Fulton Hogan Industries Pty Ltd.

Approved the contract for kerbside glass bins supply with Mastec Australia Pty Ltd, with an expected spend of $2,064,990.00 (ex GST).

• Context: The initiative is part of the city's circular economy strategy to improve waste management and recycling efforts.
• Details: The contract for the provision of kerbside glass bins was awarded to Mastec Australia Pty Ltd for their tendered schedule of rates.
• Impact: This will enhance the city's recycling capabilities and contribute to environmental sustainability efforts.
• Next steps: The CEO will finalize and execute the contract terms with Mastec Australia Pty Ltd.

Approved the contract for kerbside organics processing with Green Care Mulching Pty Ltd, with an estimated spend of $5,597,990 (ex GST).

• Context: The contract supports the city's goal of improving organic waste processing and reducing landfill contributions.
• Details: The contract was awarded to Green Care Mulching Pty Ltd for a term of three years, with options for two one-year extensions.
• Impact: This will improve organic waste processing efficiency and support environmental sustainability.
• Next steps: The CEO will finalize and execute the contract terms with Green Care Mulching Pty Ltd.

Decided to seek a review of Heritage Victoria permit P39923 regarding the Lydiard Street Railway gates.

• Context: The permit allows for mechanical boom gates to remain at the Lydiard Street level crossing, with heritage concerns raised by local groups.
• Details: Council decided to seek a review of the permit issued by Heritage Victoria, guided by legal advice.
• Impact: The review could influence the preservation of heritage elements at the Lydiard Street crossing.
• Next steps: Legal advice will guide the appeal process to the Heritage Council.

Agreed to send a delegation to Yangzhou, China, in 2025 to mark the tenth anniversary of the Friendship City agreement.

• Context: The Friendship City agreement with Yangzhou aims to strengthen cultural and economic ties.
• Details: A delegation including the Mayor or delegate and a Council Officer will visit Yangzhou to sign a new agreement.
• Impact: This visit is expected to enhance international relations and cultural exchange between the two cities.
• Next steps: Preparations for the delegation's visit to Yangzhou in 2025 will commence.

Community Impact

• Residents near Barkly Square and Llanberris Reserve: Residents face parking challenges during large events, leading to potential inconvenience and accessibility issues.
• Cyclists in Ballarat: The new Integrated Transport and Land Use Plan will consider cycling prioritization, potentially improving safety and connectivity.

Other Notable Items

• Public concerns about parking during events at Barkly Square and Llanberris Reserve were discussed.
• The cycling action plan renewal and the role of an active transport working group were considered.
• The Yarrowee River Places and Connections project funding was discussed, with a focus on the Grant Street crossing.

Key Decisions & Outcomes

• Council retained weekly kerbside collection of household rubbish while implementing fortnightly FOGO collection from November 2025.
• Council endorsed the 2023/24 Creative City Report Card, which reports on the implementation of the Creative City Strategy and Masterplan.
• Council adopted the revised Federal and State Elections Policy, superseding the policy adopted on 15 December 2021.
• Council endorsed the revised membership of the Buninyong Town Hall Community Asset Committee and the Cardigan Village Community Centre Community Asset Committee.
• Council resolved to utilize $3.6 million of unallocated savings to remove the need to borrow for the Bridge Mall redevelopment.

Detailed Descriptions

Retained Weekly Kerbside Collection with Fortnightly FOGO

• Context: The council previously deferred changes to waste collection frequency and called for a report on alternative options and financial implications.
• Details: Council decided to retain weekly kerbside collection of household rubbish while implementing fortnightly FOGO collection from November 2025.
• Impact: This decision aims to balance waste management efficiency with community convenience and environmental goals.
• Next steps: Implementation of the new collection schedule will begin in November 2025, with community communication and support measures in place.

Endorsed 2023/24 Creative City Report Card

• Context: The Creative City Strategy and Creative Precinct Masterplan aim to enhance Ballarat's cultural and creative sectors.
• Details: The council received and noted the 2023/24 Creative City Report Card, detailing the impact and outcomes of the strategy and masterplan.
• Impact: The report highlights progress in cultural development, contributing to Ballarat's reputation as a creative city.
• Next steps: Continued implementation and monitoring of the Creative City Strategy and Masterplan.

Adopted Revised Federal and State Elections Policy

• Context: The council periodically reviews policies to ensure they align with current governance standards and legislative requirements.
• Details: Council adopted the revised Federal and State Elections Policy, updating the previous policy from December 2021.
• Impact: The updated policy ensures compliance with current election governance standards and provides clear guidelines for council operations during elections.
• Next steps: Implementation of the revised policy in upcoming federal and state elections.

Revised Community Asset Committee Memberships

• Context: Community Asset Committees manage local facilities and require periodic membership updates to reflect community representation.
• Details: Council endorsed changes to the membership of the Buninyong Town Hall and Cardigan Village Community Centre Community Asset Committees.
• Impact: The updated memberships aim to enhance community involvement and effective management of local assets.
• Next steps: New members will assume their roles and contribute to the committees' activities and decision-making processes.

Utilization of Unallocated Savings for Bridge Mall Redevelopment

• Context: The council is managing financial resources to support key infrastructure projects, including the Bridge Mall redevelopment.
• Details: Council resolved to use $3.6 million of unallocated savings to avoid borrowing for the Bridge Mall redevelopment.
• Impact: This financial decision reduces the need for additional borrowing, optimizing the council's budget management.
• Next steps: Proceed with the Bridge Mall redevelopment using the allocated savings, with ongoing financial oversight.

Community Impact

• Residents using kerbside waste collection: Residents will experience changes in waste collection frequency, with weekly FOGO and fortnightly rubbish collection starting November 2025.
• Creative community and cultural stakeholders: The endorsement of the Creative City Report Card supports ongoing cultural development and creative initiatives in Ballarat.
• Ballarat East residents near Pryor Park: Potential improvements in park management and community engagement following discussions on long-term planning and maintenance.

Other Notable Items

• Public questions raised concerns about the Gong Dam project, traffic management on Latrobe Street, and the provision of public amenities in Prince of Wales Park.
• Discussions included the need for designated taxi ranks at Lucas and Delacombe Town Centres.
• A petition with 634 signatories was received regarding the Buninyong Botanic Gardens and Gong Dam project.

Key Decisions & Outcomes

• Adopted the Terms of Reference for the Ballarat West Precinct Structure Plan and Development Contributions Plan Stakeholder Reference Group.
• Approved the discontinuance of a portion of Airport Road and initiated community consultation for renaming it to 'Aviation Close'.
• Applied increases of 7% on 18 December 2024 and 3.5% on 18 December 2025 to the remuneration of the Chair and the independent members of the Audit and Risk Committee.
• Noted the Health and Wellbeing Plan 2021-2031 – Third Year Review implementation report.
• Resolved to formally discontinue the government road identified in Figure 1 of the Yarrowee River Reserve Road Discontinuance report.

Detailed Descriptions

Adopted the Terms of Reference for the Ballarat West Precinct Structure Plan and Development Contributions Plan Stakeholder Reference Group

• Context: The Ballarat West Growth Area Precinct Structure Plan and Development Contributions Plan Review required a stakeholder reference group to guide its implementation.
• Details: Council adopted the Terms of Reference for the Stakeholder Reference Group, which will oversee the implementation of the Ballarat West Precinct Structure Plan and Development Contributions Plan.
• Impact: This decision will facilitate structured stakeholder engagement and ensure that the growth area development aligns with community and stakeholder expectations.
• Next steps: The Stakeholder Reference Group will begin its work according to the adopted Terms of Reference.

Approved the discontinuance of a portion of Airport Road and initiated community consultation for renaming it to 'Aviation Close'

• Context: The discontinuance of a portion of Airport Road is part of the development plans for the Ballarat West Employment Zone (BWEZ) and the extension of the airport runway.
• Details: Council approved the formal discontinuance of a portion of Airport Road and initiated a 30-day community consultation for renaming the eastern side of Airport Road to 'Aviation Close'.
• Impact: The road discontinuance and renaming are expected to support the airport expansion and BWEZ development, enhancing economic growth in the region.
• Next steps: Community consultation will be conducted, and feedback will be reviewed before finalizing the road renaming.

Applied increases of 7% on 18 December 2024 and 3.5% on 18 December 2025 to the remuneration of the Chair and the independent members of the Audit and Risk Committee

• Context: The Audit and Risk Committee's remuneration was reviewed to ensure it remains competitive and fair.
• Details: Council approved a 7% increase in remuneration effective 18 December 2024, followed by a 3.5% increase on 18 December 2025 for the Chair and independent members.
• Impact: The remuneration adjustments aim to retain and attract qualified individuals to the Audit and Risk Committee, ensuring effective oversight.
• Next steps: The new remuneration rates will be implemented on the specified dates.

Noted the Health and Wellbeing Plan 2021-2031 – Third Year Review implementation report

• Context: The Health and Wellbeing Plan 2021-2031 outlines strategies to improve community health and wellbeing over a decade.
• Details: Council noted the progress made in the third year of the Health and Wellbeing Plan's implementation, including updates on health priority areas.
• Impact: The review provides insights into the effectiveness of current strategies and informs future updates to the plan.
• Next steps: Council will continue to monitor and update the plan as needed to address emerging health priorities.

Resolved to formally discontinue the government road identified in Figure 1 of the Yarrowee River Reserve Road Discontinuance report

• Context: The discontinuance of the road is part of efforts to manage infrastructure and land use around the Yarrowee River Reserve.
• Details: Council resolved to proceed with the statutory process to formally discontinue the government road identified in the report, following community consultation.
• Impact: The road discontinuance is expected to improve land management and access around the Yarrowee River Reserve.
• Next steps: The statutory process will continue to finalize the road discontinuance.

Community Impact

• Residents near Airport Road: Potential changes in traffic patterns and access due to the discontinuance and renaming of a portion of Airport Road.
• Users of Buninyong Botanic Gardens: Concerns over the removal of 100 trees and its impact on the cultural heritage significance of the gardens.

Other Notable Items

• Public concerns were raised about the consultation process for the Buninyong Botanic Gardens tree removal plan.
• The 170th anniversary of The Eureka Stockade was acknowledged with various events.
• A new partnership with Netball Victoria and the Victorian Government will bring the Melbourne Vixens to Ballarat over the next three years.

Key Decisions & Outcomes

• Deferred change to weekly household waste collection and introduction of weekly food organics and garden organics (FOGO) collection, pending a report on alternative options.
• Adopted the 2025 Council Meeting Schedule with specific dates for Council and Planning Delegated Committee meetings.
• Endorsed 2024-2025 appointments of Councillor representation on committees and external bodies with specific amendments.
• Received and noted the CEO’s Operational Report highlighting issues and outcomes affecting the organization’s performance.
• Received and noted the Audit and Risk Committee Biannual report for the period 1 January 2024 - 30 June 2024.

Detailed Descriptions

Deferred change to weekly household waste collection and introduction of weekly food organics and garden organics (FOGO) collection

• Context: A Notice of Motion was lodged to address concerns about the proposed changes to waste collection frequency, which included the introduction of a weekly FOGO collection.
• Details: Council deferred the changes to the waste collection schedule and called for a report that presents alternative options and their financial implications.
• Impact: The decision aims to explore cost-effective waste management solutions while considering the community's needs and environmental impact.
• Next steps: A report will be prepared and presented to the Council outlining alternative waste collection options and their financial implications.

Adopted the 2025 Council Meeting Schedule

• Context: The Council needed to establish a schedule for its meetings in 2025 to ensure proper planning and transparency.
• Details: The schedule includes specific dates for Council Meetings and Planning Delegated Committee meetings throughout 2025.
• Impact: This decision provides clarity and allows for better planning and engagement with the community regarding Council activities.
• Next steps: The meeting schedule will be made public on the City of Ballarat website to inform the community.

Endorsed 2024-2025 appointments of Councillor representation on committees and external bodies

• Context: Councillor representation on various committees and external bodies is reviewed annually to ensure effective governance and representation.
• Details: The Council endorsed the appointments with amendments, including changes to the Contracts Delegated Committee and Disability Advisory Committee.
• Impact: These appointments ensure that Councillors are effectively representing the community in various committees and external bodies.
• Next steps: All relevant committees, boards, organizations, and groups will be notified of the revised Councillor representatives.

Community Impact

• Residents relying on waste collection services: The deferral of changes to waste collection services may impact residents' waste management practices and expectations.
• Community members interested in participating in Council meetings: The adoption of the 2025 Council Meeting Schedule provides residents with clear information on when they can engage with Council activities.

Other Notable Items

• Concerns were raised about the cleanliness and condition of the Ballarat Railway Station during public question time.
• The Brown Hill Splash Park project is delayed due to design changes and power supply upgrades, with completion expected by March 2025.
• A public question raised concerns about the structure of a community survey on Ballarat's future vision.
• Cr Samantha McIntosh highlighted the importance of waste and recycling education programs for children and the need for solutions for the circular economy.

Key Decisions & Outcomes

• Cr Tracey Hargreaves was elected as Mayor for the 2024/25 term.
• Cr Ben Taylor was elected as Deputy Mayor for the 2024/25 term.
• The Mayoral term was determined to be for 1 year.

Detailed Descriptions

Cr Tracey Hargreaves elected as Mayor for 2024/25

• Context: The election of the Mayor is conducted in accordance with section 25 of the Local Government Act 2020 and section 3.5.4 of Council’s Governance Rules.
• Details: Only one nomination was received for the position of Mayor, being Cr Tracey Hargreaves, who accepted the nomination and was declared Mayor.
• Impact: Cr Hargreaves will lead the council for the next year, influencing decision-making and representing the council in official capacities.
• Next steps: Cr Hargreaves will assume the chair and perform mayoral duties for the 2024/25 term.

Cr Ben Taylor elected as Deputy Mayor for 2024/25

• Context: The election of the Deputy Mayor follows the same statutory requirements as the Mayor, as outlined in section 27 of the Local Government Act 2020.
• Details: Cr Ben Taylor was the sole nominee for Deputy Mayor and accepted the nomination, thus being declared Deputy Mayor.
• Impact: Cr Taylor will support the Mayor and step in as needed, ensuring continuity in leadership.
• Next steps: Cr Taylor will undertake the responsibilities of Deputy Mayor for the 2024/25 term.

Determination of Mayoral Term

• Context: The council needed to decide on the length of the Mayoral term as part of the election process.
• Details: The council resolved that the Mayoral term would be for one year.
• Impact: This decision sets the timeframe for the current Mayor's leadership and aligns with the council's governance cycle.
• Next steps: The term will proceed as decided, with subsequent elections to follow the same process.

Other Notable Items

• The meeting included a formal Welcome to Country conducted by traditional owner Shannen Mennen.
• All Councillors recited the Oath or Affirmation of Office, committing to uphold the Model Councillor Code of Conduct.

Key Decisions & Outcomes

• Apologies from Cr Peter Eddy and Cr Mark Harris accepted
• Minutes from 9 October 2024 meeting confirmed
• City of Ballarat Annual Report 2023/24 noted by Council

Detailed Descriptions

Apologies from Cr Peter Eddy and Cr Mark Harris accepted

• Context: It is common practice in council meetings to formally acknowledge and accept apologies from members who are unable to attend.
• Details: Cr Peter Eddy and Cr Mark Harris were absent from the meeting held on 23 October 2024. Their apologies were formally accepted through a resolution.
• Impact: Accepting apologies ensures transparency and maintains a record of attendance, which is crucial for accountability in council operations.
• Next steps: The acceptance of apologies is recorded in the meeting minutes, and no further action is required unless follow-up on their absence is necessary.

Minutes from 9 October 2024 meeting confirmed

• Context: Confirming the minutes of previous meetings is a standard procedure to ensure that the record of discussions and decisions is accurate and agreed upon by the council.
• Details: The minutes from the Unscheduled Council Meeting on 9 October 2024 were confirmed during the meeting on 23 October 2024. This was moved by Cr Amy Johnson and seconded by Cr Daniel Moloney.
• Impact: Confirming these minutes ensures that the documented decisions and discussions are officially recognized and can be referred to in future meetings.
• Next steps: The confirmed minutes will be filed and made available as part of the council's public records.

City of Ballarat Annual Report 2023/24 noted by Council

• Context: The annual report provides a comprehensive overview of the council's activities, financial performance, and achievements over the past year, fulfilling statutory obligations under the Local Government Act 2020.
• Details: The City of Ballarat Annual Report 2023/24 was presented by Evan King, Director of the Executive Unit, and noted by the council in accordance with section 98 of the Local Government Act 2020. This was formally moved by Cr Daniel Moloney and seconded by Cr Samantha McIntosh.
• Impact: Noting the annual report ensures that the council is transparent about its operations and financial status, allowing the community to stay informed about the council's performance and future plans.
• Next steps: The annual report will be made available to the public, and any feedback from the community may be considered for future planning and operations.

Community Impact

• Residents: Increased transparency and accountability through the presentation of the 2023/24 Annual Report
• Local government stakeholders: Compliance with Local Government Act 2020 through formal acknowledgment of the Annual Report

Other Notable Items

• Mayor acknowledged traditional custodians, Wadawurrung and Dja Dja Wurrung People.
• Presentation of the City of Ballarat Annual Report 2023/24.
• Next scheduled council meeting on 27 November 2024.
• Full attendance except for two councillors with accepted apologies.
• Emphasis on maintaining high standards of good governance.

Key Decisions & Outcomes

• Approved in principle the Financial Report and Performance Statement for the year ended 30 June 2024.
• Authorized the Chief Executive Officer to implement any changes to the Financial Report and Performance Statement as recommended by the Auditor-General.
• Authorized the Mayor, Cr Hudson, and Deputy Mayor, Cr Eddy, to certify the 2023/24 Financial Report and Performance Statement on behalf of the Council after amendments.

Detailed Descriptions

Approved in principle the Financial Report and Performance Statement for the year ended 30 June 2024

• Context: The Financial Report and Performance Statement are annual documents that provide an overview of the financial health and performance of the City of Ballarat. These documents are required to be audited and approved by the Council before submission to the Auditor-General.
• Details: The Council approved the Financial Report and Performance Statement for the year ended 30 June 2024 in principle. This approval is a preliminary step before the documents are submitted for audit.
• Impact: This decision ensures that the financial statements are prepared and reviewed in a timely manner, maintaining transparency and accountability in financial reporting.
• Next steps: The statements will be submitted to the Auditor-General for auditing, and any recommended changes will be implemented by the Chief Executive Officer.

Authorized the Chief Executive Officer to implement any changes to the Financial Report and Performance Statement as recommended by the Auditor-General

• Context: The Auditor-General may recommend changes to the financial documents to ensure accuracy and compliance with accounting standards.
• Details: The Council authorized the Chief Executive Officer to make any necessary changes to the Financial Report and Performance Statement as recommended by the Auditor-General.
• Impact: This authorization allows for efficient and timely updates to the financial documents, ensuring they meet all regulatory requirements.
• Next steps: The Chief Executive Officer will oversee the implementation of any changes recommended by the Auditor-General.

Authorized the Mayor, Cr Hudson, and Deputy Mayor, Cr Eddy, to certify the 2023/24 Financial Report and Performance Statement on behalf of the Council after amendments

• Context: Certification by the Mayor and Deputy Mayor is required to finalize the financial documents after all changes have been made.
• Details: The Council authorized the Mayor and Deputy Mayor to certify the Financial Report and Performance Statement once all amendments are completed.
• Impact: This step finalizes the approval process, allowing the documents to be officially submitted and published.
• Next steps: Once certified, the documents will be officially submitted and made available to the public.

Key Decisions & Outcomes

• Adopted the Ballarat West Precinct Structure Plan and Development Contributions Plan and authorized planning scheme amendment preparation.
• Approved the sale of land at Murray/Ajax Street to Ballarat and Clarendon College.
• Endorsed $30,000 allocation for the Ballarat Energy Network proof of concept.
• Adopted the 'Waste as a Resource: Our Circular Economy Strategy 2024-2028'.
• Awarded contract for Sebastopol Community Hub construction to AW Nicholson Pty Ltd for $7,931,295.00.

Detailed Descriptions

Adopted the Ballarat West Precinct Structure Plan and Development Contributions Plan and authorized planning scheme amendment preparation.

• Context: The Ballarat West Precinct Structure Plan and Development Contributions Plan were reviewed to ensure they meet current growth and development needs.
• Details: Council adopted the revised plans and authorized the Director of Development and Growth to make minor changes. They will seek authorization from the Minister for Planning to prepare a planning scheme amendment.
• Impact: The adoption and amendment aim to facilitate structured growth in Ballarat West, ensuring infrastructure and services keep pace with development.
• Next steps: Submit the amendment to the Minister for Planning and establish a stakeholder reference group.

Approved the sale of land at Murray/Ajax Street to Ballarat and Clarendon College.

• Context: The land disposal was part of a community consultation process initiated by resolution R103/24.
• Details: Council approved the sale of Lot 2 PS 906333W Ajax Street to Ballarat and Clarendon College for no less than the full market valuation.
• Impact: The sale will provide financial benefits to the council and support the educational institution's expansion needs.
• Next steps: Finalize the contract of sale and make the resolution public post-execution.

Endorsed $30,000 allocation for the Ballarat Energy Network proof of concept.

• Context: The Ballarat Energy Network initiative seeks to explore sustainable energy solutions for the region.
• Details: Council allocated $30,000 from the 2024/25 Economic Development budget to support specialist advice for the network's proof of concept.
• Impact: This funding will help develop a sustainable energy framework, potentially reducing energy costs and environmental impact.
• Next steps: Collaborate with the Committee for Ballarat and utilize the funds for specialist consultancy.

Adopted the 'Waste as a Resource: Our Circular Economy Strategy 2024-2028'.

• Context: The strategy was developed to enhance waste management and promote a circular economy in Ballarat.
• Details: Council adopted the strategy, which outlines methods to treat waste as a resource and improve recycling and recovery processes.
• Impact: The strategy aims to reduce landfill use, increase recycling rates, and promote sustainable waste management practices.
• Next steps: Implement the strategy across the city and monitor progress towards achieving its goals.

Awarded contract for Sebastopol Community Hub construction to AW Nicholson Pty Ltd for $7,931,295.00.

• Context: The Sebastopol Community Hub project is part of the city's infrastructure development to enhance community services.
• Details: Council awarded the construction contract to AW Nicholson Pty Ltd, ensuring the project proceeds with the allocated budget.
• Impact: The hub will provide essential community services and facilities, improving local quality of life.
• Next steps: Finalize contract terms and commence construction as per the project timeline.

Community Impact

• Ballarat West residents: The updated precinct plans will guide development, ensuring infrastructure meets community needs.
• Ballarat and Clarendon College community: The land sale will support the college's expansion, benefiting students and staff.
• Sebastopol residents: The new community hub will provide enhanced facilities and services, fostering community engagement.

Other Notable Items

• Public question time addressed traffic management concerns related to the Ballarat Gold Mines construction.
• Councillors gave statements on their terms, with some announcing retirement.
• Concerns were raised about parking and greening at the newly opened Bridge Mall.

Tech & Innovation Notes

• Smart city initiatives
  • Ballarat Energy Network: Development of a proof of concept for sustainable energy solutions.

Key Decisions & Outcomes

• Adopted the Prince of Wales Park (POWP) Master Plan.
• Adopted the Recreation Infrastructure Plan 2024-2039.
• Endorsed the Ageing Well in Ballarat Strategy 2024-2026 Action Plan.
• Approved overseas travel for Art Gallery of Ballarat staff to secure drawcard exhibitions.
• Adopted the reviewed Procurement Policy and rescinded the previous one.

Detailed Descriptions

Adopted the Prince of Wales Park (POWP) Master Plan

• Context: The Prince of Wales Park Master Plan was revised following public submissions during the exhibition period to address community concerns.
• Details: Council adopted the revised POWP Master Plan, which includes provisions for mitigating noise and other environmental impacts.
• Impact: The plan aims to enhance recreational facilities while addressing community concerns about noise and environmental impact.
• Next steps: Implementation of the Master Plan will proceed with further detailed design and community consultation.

Adopted the Recreation Infrastructure Plan 2024-2039

• Context: The Recreation Infrastructure Plan was developed to guide the development of recreational facilities in Ballarat over the next 15 years.
• Details: Council adopted the plan, which outlines strategic priorities for recreational infrastructure development.
• Impact: The plan is expected to improve community health and wellbeing by providing enhanced recreational facilities.
• Next steps: The plan will guide future budget allocations and project planning for recreational infrastructure.

Endorsed the Ageing Well in Ballarat Strategy 2024-2026 Action Plan

• Context: The Ageing Well Strategy aims to support the wellbeing of older residents in Ballarat.
• Details: Council endorsed the 2024-2026 Action Plan, which outlines specific initiatives to support ageing residents.
• Impact: The strategy is expected to improve services and support for older adults, enhancing their quality of life.
• Next steps: Implementation of the action plan will be monitored, with progress reports provided to Council.

Approved overseas travel for Art Gallery of Ballarat staff to secure drawcard exhibitions

• Context: The Art Gallery of Ballarat seeks to enhance its exhibition offerings by securing international drawcard exhibitions.
• Details: Council approved travel for the Director and Assistant Director-Engagement to Paris, Rotterdam, London, and Hong Kong.
• Impact: The travel is expected to result in securing high-profile exhibitions, boosting tourism and cultural engagement.
• Next steps: A report on the outcomes of the travel will be provided to Council following the trips.

Adopted the reviewed Procurement Policy

• Context: The Procurement Policy was reviewed to ensure compliance with current regulations and best practices.
• Details: Council adopted the revised policy and rescinded the previous version adopted in April 2023.
• Impact: The updated policy aims to improve procurement processes and ensure transparency and efficiency.
• Next steps: The new policy will be implemented immediately, with training provided to relevant staff.

Community Impact

• Residents near Prince of Wales Park: Concerns about noise and environmental impact from the development of new hockey fields were addressed in the Master Plan.
• Older adults in Ballarat: The Ageing Well Strategy aims to enhance services and support, improving quality of life for older residents.

Other Notable Items

• Public questions raised concerns about the Ballarat Gold Mine's compliance with permit conditions.
• Residents expressed concerns about the proximity of new hockey fields to homes and potential noise issues.

Key Decisions & Outcomes

• Adopted the Ballarat Airport Strategy and Master Plan 2024.
• Endorsed the draft Waste as a Resource: Our Circular Economy Strategy 2024-2028 for public exhibition.
• Retained the current offering of events and activities for 26 January.
• Endorsed the City of Ballarat Social and Affordable Housing Action Plan.
• Appointed Lynne McLennan and Sally Basser to the Art Gallery of Ballarat board for a three-year term.

Detailed Descriptions

Adopted the Ballarat Airport Strategy and Master Plan 2024

• Context: The Ballarat Airport Strategy and Master Plan 2024 was developed to guide the future development and management of the Ballarat Airport, considering local heritage and Victorian Heritage Registered locations.
• Details: The Council resolved to adopt the Ballarat Airport Strategy and Master Plan 2024 and to bring a report back to ensure areas affected by the Local Heritage Overlay and Victorian Heritage Registered location are cross-referenced.
• Impact: This adoption aims to enhance the airport's functionality while preserving heritage sites, potentially boosting local economy and tourism.
• Next steps: A report will be brought back to the Council to ensure compliance with heritage considerations.

Endorsed the draft Waste as a Resource: Our Circular Economy Strategy 2024-2028 for public exhibition

• Context: The strategy was developed to transition Ballarat towards a circular economy, reducing waste and promoting sustainable practices.
• Details: The Council endorsed the draft strategy for public exhibition, allowing community feedback over a four-week period.
• Impact: The strategy aims to improve waste management and sustainability, potentially reducing environmental impact and promoting resource efficiency.
• Next steps: The draft strategy will be available for public exhibition, and feedback will be collected and considered.

Retained the current offering of events and activities for 26 January

• Context: Following community engagement, the Council reviewed the activities and events held on 26 January, aligning with a previous resolution from December 2020.
• Details: The Council decided to retain the current offering of events and activities for 26 January, recognizing the alignment with community engagement results.
• Impact: This decision maintains the status quo, respecting community sentiments and historical considerations.
• Next steps: Continued monitoring and engagement with the community regarding future events and activities.

Endorsed the City of Ballarat Social and Affordable Housing Action Plan

• Context: The action plan was developed to address social and affordable housing needs in Ballarat, incorporating community feedback to strengthen the plan.
• Details: The Council endorsed the draft Social and Affordable Housing Action Plan, which outlines strategies to increase housing availability and affordability.
• Impact: The plan aims to improve housing access for vulnerable populations, potentially enhancing community wellbeing and economic stability.
• Next steps: Implementation of the action plan strategies and continued engagement with stakeholders.

Appointed Lynne McLennan and Sally Basser to the Art Gallery of Ballarat board for a three-year term

• Context: The appointments were made to ensure continuity and expertise on the Art Gallery of Ballarat board as two members' terms were concluding.
• Details: Lynne McLennan and Sally Basser were appointed to the board for a three-year term, concluding on 30 August 2027.
• Impact: These appointments aim to maintain strong governance and strategic direction for the Art Gallery of Ballarat.
• Next steps: The appointees will commence their terms, contributing to the board's activities and strategic planning.

Community Impact

• Residents near Prince of Wales Park: Concerns about noise and light pollution from proposed new hockey fields, impacting residential amenity and green space.
• Lake Gardens residents: Potential increase in noise and light pollution due to new hockey fields, affecting quality of life and property values.

Other Notable Items

• Public concerns about the impact of new hockey fields on Prince of Wales Park were extensively discussed.
• Cr Belinda Coates thanked organizations for their collaboration during NAIDOC week.
• Cr Samantha McIntosh raised concerns about tree removal and requested a report on tree coverage gaps.

Tech & Innovation Notes

• Digital services or online platforms
  • Development of an electronic app for waste collection calendar and vouchers to improve accessibility and sustainability.

Key Decisions & Outcomes

• Adopted the Ballarat Biodiversity Strategy – Healing Country Together.
• Endorsed the design for the Continuous Voices memorial by AMASS Architects.
• Endorsed the draft Prince of Wales Park Master Plan for public exhibition.
• Adopted the Tourism Midwest Victoria Sustainable Destination Management Plan 2024-2033 and Ballarat Local Area Action Plan 2024-2033.
• Adopted the Ainaro Community Development Action Plan 2024-2029.

Detailed Descriptions

Adopted the Ballarat Biodiversity Strategy – Healing Country Together

• Context: The strategy was developed to enhance biodiversity and environmental sustainability in Ballarat, aligning with local and national environmental goals.
• Details: The Ballarat Biodiversity Strategy – Healing Country Together was presented and adopted by the Council, focusing on sustainable practices and conservation efforts.
• Impact: The strategy aims to improve local biodiversity, support environmental conservation, and engage the community in sustainable practices.
• Next steps: Implementation of the strategy will begin, with ongoing community engagement and monitoring of biodiversity outcomes.

Endorsed the design for the Continuous Voices memorial by AMASS Architects

• Context: The memorial design was selected to honor and remember the voices and experiences of marginalized communities.
• Details: AMASS Architects' design for the Continuous Voices memorial was endorsed by the Council following recommendations from an expert panel.
• Impact: The memorial will serve as a significant cultural and historical landmark, fostering community reflection and education.
• Next steps: Construction of the memorial will proceed, with AMASS Architects overseeing the project to completion.

Endorsed the draft Prince of Wales Park Master Plan for public exhibition

• Context: The master plan aims to enhance recreational facilities and community spaces within Prince of Wales Park.
• Details: The draft plan includes proposals for new sports facilities, improved accessibility, and enhanced green spaces.
• Impact: The plan is expected to boost community engagement, promote healthy lifestyles, and increase park usage.
• Next steps: The draft plan will be exhibited for public feedback, with final adoption expected after community consultation.

Adopted the Tourism Midwest Victoria Sustainable Destination Management Plan 2024-2033 and Ballarat Local Area Action Plan 2024-2033

• Context: These plans were developed to promote sustainable tourism and economic growth in Ballarat and the surrounding region.
• Details: The plans outline strategies for sustainable tourism development, including infrastructure improvements and marketing initiatives.
• Impact: The plans aim to increase tourism, support local businesses, and enhance the visitor experience while preserving the environment.
• Next steps: Implementation will begin with collaboration between local stakeholders and ongoing monitoring of tourism impacts.

Adopted the Ainaro Community Development Action Plan 2024-2029

• Context: The plan was developed in partnership with the Ainaro Municipality to support community development and capacity building.
• Details: The action plan outlines priorities such as governance, infrastructure, community capacity, and health and wellbeing.
• Impact: The plan aims to strengthen ties between Ballarat and Ainaro, improve infrastructure, and enhance community wellbeing.
• Next steps: Implementation will involve collaboration with the Ainaro community and regular progress reviews.

Community Impact

• Ballarat residents: The endorsement of the Continuous Voices memorial will provide a cultural and historical landmark for community reflection and education.
• Local businesses and tourism operators: The adoption of the Tourism Midwest Victoria Sustainable Destination Management Plan aims to boost tourism and support local businesses.
• Ainaro community: The Ainaro Community Development Action Plan will enhance infrastructure and community capacity, promoting health and wellbeing.

Other Notable Items

• Public concerns were raised about the potential devaluation of properties due to the construction of a Powercor substation in a residential area.
• Discussion on the Heritage Gaps Review highlighted the need for community involvement in identifying heritage sites.
• The Council discussed the importance of maintaining diverse communication methods, including the printed ourballarat magazine.

Key Decisions & Outcomes

• Adopted the 2024/25 Annual Budget, including new loan borrowings of up to $20.16 million.
• Released the Draft Footpath Construction Strategy for public consultation for four weeks starting 27 May 2024.
• Released the draft Ballarat Airport Strategy and Master Plan 2024 for public consultation.
• Endorsed the release of the State of the Environment Report 2023 to the community.
• Appointed new members to the Heritage Advisory Committee.

Detailed Descriptions

Adopted the 2024/25 Annual Budget, including new loan borrowings of up to $20.16 million.

• Context: The 2024/25 Annual Budget was prepared in accordance with the Local Government Act 2020 and relevant regulations, incorporating community contributions from the consultation process.
• Details: The budget includes new loan borrowings of up to $20.16 million and declares an amount of $158,864,345 to be raised by General Rates, Service Charges, and Special Rates and Charges.
• Impact: The budget outlines financial plans for the upcoming year, impacting ratepayers through specified rates and charges, and supporting community services and infrastructure projects.
• Next steps: The budget will be implemented starting 1 July 2024, with financial oversight and adjustments as necessary throughout the fiscal year.

Released the Draft Footpath Construction Strategy for public consultation for four weeks starting 27 May 2024.

• Context: The strategy aims to guide the development and maintenance of footpaths across Ballarat to improve pedestrian infrastructure.
• Details: The draft strategy will be available for public consultation for four weeks, allowing community feedback to be incorporated into the final version.
• Impact: Improved footpath infrastructure is expected to enhance pedestrian safety and accessibility across the city.
• Next steps: Public consultation will occur from 27 May 2024, after which feedback will be reviewed and the strategy finalized.

Released the draft Ballarat Airport Strategy and Master Plan 2024 for public consultation.

• Context: The strategy and master plan aim to guide the development and operational improvements of Ballarat Airport.
• Details: The draft plan will be open for public consultation, allowing stakeholders to provide input on proposed developments.
• Impact: The plan is expected to enhance airport operations and support regional economic growth.
• Next steps: Public consultation will be conducted, and feedback will be used to refine the final strategy and master plan.

Endorsed the release of the State of the Environment Report 2023 to the community.

• Context: The report provides an overview of environmental conditions and challenges within Ballarat, aiming to inform policy and community actions.
• Details: The report will be made publicly available, highlighting key environmental indicators and trends.
• Impact: Increased public awareness and engagement on environmental issues are anticipated, supporting sustainable policy development.
• Next steps: The report will be distributed to the community, with potential follow-up actions based on its findings.

Appointed new members to the Heritage Advisory Committee.

• Context: The committee advises on heritage matters within Ballarat, supporting the preservation and promotion of the city's historical assets.
• Details: Four community representatives and five co-opted members were appointed to the committee.
• Impact: The new appointments are expected to enhance the committee's effectiveness in heritage conservation efforts.
• Next steps: The new members will begin their roles immediately, contributing to ongoing heritage projects and initiatives.

Community Impact

• Ballarat East residents: Concerns about the placement of a high-voltage substation and potential health risks from electromagnetic fields.
• Library patrons: The piano previously enjoyed by patrons will not be returned to the library, as it is now used at the Civic Hall.
• Skatepark users: No new skatepark will be built in Victoria Park, but an upgrade to the Len T Fraser skate facility is planned for 2025.

Other Notable Items

• Community concerns about rough sleeping at White Flat Oval and the closure of Reid’s Guest House were discussed.
• The 'Pocket Full Of Help' guide, assisting those in need, was acknowledged for its community support efforts.
• Cr Samantha McIntosh was elected to the Board of the Australian Local Government Women’s Association (ALGWA) Victoria.

Key Decisions & Outcomes

• Approved a funding and service agreement with Commerce Ballarat for the period 1 July 2024 to 30 June 2027, totaling $415,725 excluding GST.
• Endorsed the revised membership of the Invermay Recreation Reserve Community Asset Committee and Warrenheip Memorial Hall Community Asset Committee.
• Approved a procurement exemption for Enterprise Software Licensing with Infor for the Pathway System, totaling $1,755,932.00 (ex. GST) for three years with extension options.
• Adopted the Lake Wendouree Boat Shed Policy and rescinded the previous policy endorsed on 1 April 2020.
• Endorsed updates to six planning policies, adopting three updated policies and revoking three outdated ones.

Detailed Descriptions

Approved Commerce Ballarat Funding and Service Agreement 2024-2027

• Context: Commerce Ballarat is a key economic body, and the agreement aims to support local business initiatives and economic growth.
• Details: The agreement provides $138,575 per annum, ex GST, for three years to support Commerce Ballarat's operations and initiatives.
• Impact: This funding will enable Commerce Ballarat to continue supporting local businesses, fostering economic growth and community development.
• Next steps: The Chief Executive Officer is authorized to execute the agreement, effective from 1 July 2024.

Endorsed Revised Community Asset Committee Memberships

• Context: Community Asset Committees manage local community facilities, and membership updates ensure effective governance.
• Details: The Invermay Recreation Reserve Committee added Rod McDonald, and the Warrenheip Memorial Hall Committee added Catherine Gill.
• Impact: Revised memberships aim to enhance community engagement and management of local facilities.
• Next steps: The committees will continue their operations with the new members, focusing on community facility management.

Procurement Exemption for Enterprise Software Licensing

• Context: The Pathway System is a core ICT system requiring ongoing licensing, and the exemption allows for direct negotiation with Infor.
• Details: The contract with Infor is valued at $1,755,932.00 (ex. GST) for three years, with two one-year extension options.
• Impact: This ensures continuity of critical ICT services, supporting council operations and service delivery.
• Next steps: The Chief Executive Officer will finalize and execute the contract terms with Infor.

Adopted Lake Wendouree Boat Shed Policy

• Context: The policy governs the use and management of boat sheds at Lake Wendouree, a significant recreational site.
• Details: The new policy updates management practices and rescinds the previous policy from 2020.
• Impact: The policy aims to improve the management and use of boat sheds, enhancing recreational opportunities.
• Next steps: Implementation of the new policy will commence, ensuring compliance and improved management.

Endorsed Updates to Planning Policies

• Context: Regular updates to planning policies ensure they remain relevant and effective in guiding development.
• Details: Three policies were updated and adopted, while three outdated policies were revoked.
• Impact: Updated policies will streamline planning processes and improve service delivery in statutory planning.
• Next steps: The updated policies will be implemented, and staff will be trained on the new procedures.

Community Impact

• York Street residents: Continued advocacy against the Powercor substation location, with efforts to engage state officials for site visits.
• Former residents of Ballarat Orphanage: Pending budget approval for heritage interpretation signage to recognize the site's social history.
• Residents near major shopping centers: No immediate plans to update laws on abandoned shopping trolleys, impacting local amenity.

Other Notable Items

• Public questions addressed issues such as political affiliations of councillors, Powercor substation concerns, and abandoned shopping trolleys.
• Cr Belinda Coates highlighted the Enough is Enough rally and support for Transgender Day of Visibility.
• Cr Samantha McIntosh raised concerns about the closure of Reid’s Guest House and its impact on local accommodation needs.
• Cr Amy Johnson shared a positive story about the Ballarat Animal Shelter and called for a report on waste accumulation in disadvantaged areas.

Tech & Innovation Notes

• IT infrastructure or cybersecurity
  • Procurement exemption for Enterprise Software Licensing with Infor for the Pathway System.

Key Decisions & Outcomes

• Release the draft Ballarat Biodiversity Strategy – Healing Country Together for public exhibition for four weeks starting 2 April 2024.
• Approve attendance for the Mayor or a Council delegate and a Council Officer at the XV UNESCO Creative City Annual General Meeting in Braga, Portugal from 1-5 July 2024.
• Adopt the Notice of Amendment to Council resolution (R197/23) of 13 December 2023, including abandoning Amendment C240ball (Part 2) and submitting Parts 1 and 3 to the Minister for Planning for approval.
• Receive and note the Audit and Risk Committee Biannual report for the period 1 July 2023 - 31 December 2023.
• Endorse the S11A Instrument of Appointment and Authorisation under the Planning and Environment Act 1987 for Charyn Symes and Julian Pollard.

Detailed Descriptions

Release of Draft Ballarat Biodiversity Strategy

• Context: The City of Ballarat is committed to environmental sustainability and aims to enhance biodiversity through strategic planning.
• Details: The draft Ballarat Biodiversity Strategy – Healing Country Together will be available for public exhibition for four weeks starting 2 April 2024.
• Impact: This strategy aims to protect and enhance local biodiversity, contributing to environmental sustainability and community well-being.
• Next steps: Public feedback will be collected during the exhibition period to refine and finalize the strategy.

Attendance at UNESCO Creative Cities Conference

• Context: Ballarat is recognized as a UNESCO Creative City and actively participates in international collaborations to promote cultural and creative industries.
• Details: Council approved the attendance of a Councillor and a City Officer at the XV UNESCO Creative City Annual General Meeting in Braga, Portugal.
• Impact: Participation will strengthen Ballarat's international cultural ties and showcase its achievements as a UNESCO Creative City.
• Next steps: A report on the outcomes of the conference will be provided to the Council after the event.

Amendment C240ball – Notice of Amendment

• Context: The amendment process is part of the city's planning scheme to manage urban growth and development effectively.
• Details: Council resolved to abandon Amendment C240ball (Part 2) and submit Parts 1 and 3 to the Minister for Planning for approval.
• Impact: This decision will guide future urban development and planning, ensuring alignment with strategic growth objectives.
• Next steps: The amendment will be referred to the Minister for Planning for a final decision.

Community Impact

• Residents near Lake Wendouree: Residents are concerned about the maintenance and potential malfunctioning of newly installed lakeside lights, which are still under warranty.
• Businesses in Main Road near Bridge Mall: Businesses are struggling to attract visitors due to traffic restrictions and are requesting beautification efforts to enhance the area.

Other Notable Items

• Public questions raised concerns about heritage management, waste enforcement costs, and heavy traffic in Ballarat's city center.
• Cr Belinda Coates was appointed to Recycling Victoria's Local Government Advisory Committee, representing Ballarat and the region.
• Harmony Fest concluded successfully, highlighting community engagement in intercultural events.

Tech & Innovation Notes

• Smart city initiatives
  • Installation of LED lights around Lake Wendouree, currently experiencing technical issues being addressed under warranty.

Key Decisions & Outcomes

• Council endorsed the proposal to name the community facility at 18 Donegal Drive, Alfredton as Djila-tjarriu Community Hub.
• Council resolved to schedule the annual fireworks display on New Year's Eve.
• Council authorized the Mayor to advocate to the Federal Government for a ceasefire in Gaza and humanitarian aid for Palestinians.
• Council awarded a contract for the cleaning of municipal buildings and facilities to Bohan Cleaning Services and Dolls Cleaning Services.
• Council awarded a contract for the collection and disposal of street sweeping and construction material to Calleja Civil Pty Ltd.

Detailed Descriptions

Naming Alfredton Community Hub

• Context: The community facility located at 18 Donegal Drive, Alfredton required an official name to reflect its purpose and significance to the community.
• Details: Council endorsed the proposal to name the facility as Djila-tjarriu Community Hub, which means 'place of play'.
• Impact: The naming of the community hub is expected to enhance community identity and cultural significance.
• Next steps: The name will be officially adopted and used in all future references and signage.

Annual Fireworks Display Rescheduling

• Context: Community feedback indicated a desire to reschedule the annual fireworks display, which was previously held during the Summer Sundays event.
• Details: Council resolved to move the annual fireworks display to New Year's Eve.
• Impact: This change aims to align the fireworks display with a more universally celebrated date, potentially increasing community participation.
• Next steps: The new schedule will be communicated to the public, and preparations for the New Year's Eve event will commence.

Advocacy for Ceasefire in Gaza

• Context: In light of ongoing conflicts, there is a need for humanitarian intervention and advocacy for peace in Gaza.
• Details: Council authorized the Mayor to write to the Federal Government, urging for a ceasefire, humanitarian aid, and adherence to international law.
• Impact: This advocacy reflects the council's commitment to global peace and humanitarian efforts.
• Next steps: The Mayor will draft and send letters to relevant federal authorities to initiate advocacy efforts.

Cleaning Services Contract Award

• Context: The existing contracts for cleaning municipal buildings and facilities required renewal.
• Details: Council awarded contracts to Bohan Cleaning Services for municipal offices and operations buildings, and Dolls Cleaning Services for public facilities and the airport.
• Impact: These contracts ensure continued cleanliness and maintenance of municipal facilities, supporting public health and safety.
• Next steps: Contracts will be finalized and executed, with services commencing as per the agreed schedule.

Street Sweeping and Construction Material Disposal Contract Award

• Context: The City of Ballarat required a contractor for the collection and disposal of street sweeping and construction materials.
• Details: Council awarded the contract to Calleja Civil Pty Ltd for a fixed lump sum and tendered schedule of rates.
• Impact: This contract facilitates efficient waste management and environmental sustainability in the city.
• Next steps: The contract terms will be finalized, and services will begin as scheduled.

Community Impact

• LGBTIQA+ community: The council's commitment to developing an LGBTIQA+ themed itinerary and safe spaces guide on the Visit Ballarat website enhances inclusivity and representation.
• Residents near Lake Wendouree: The rescheduling of the fireworks display to New Year's Eve aims to reduce disruption and environmental impact in the high biodiversity area.
• Residents of Ballarat East: Ongoing advocacy against the proposed zone substation aims to protect community heritage and residential amenity.

Other Notable Items

• Public concerns about the impact of fireworks on wildlife at Lake Wendouree were discussed.
• The council received a petition regarding a Pride March.
• The CEO's Operational Report highlighted ongoing strategic implementations.
• Councillor discussions on climate resilience and infrastructure upgrades were proposed.

Tech & Innovation Notes

• Digital services or online platforms
  • Development of an LGBTIQA+ themed itinerary and safe spaces guide on the Visit Ballarat website.

Key Decisions & Outcomes

• Council resolved to split Ballarat Planning Scheme Amendment C240ball into three parts and adopt Part 1 and Part 3, abandoning Part 2.
• Council refused the planning permit for a childcare facility at 315 Greenhalghs Road, Delacombe due to non-compliance with local planning policies.
• Council awarded the contract for M.R. Power Park Drainage Basin Construction to Winslow Constructors Pty Ltd for $5,088,616.31 (ex GST).
• Council appointed Claudia Forsberg and Mark Thompson to the Disability Advisory Committee.
• Council endorsed the Ballarat Visitor Arrival Master Plan.

Detailed Descriptions

Council resolved to split Ballarat Planning Scheme Amendment C240ball into three parts and adopt Part 1 and Part 3, abandoning Part 2.

• Context: The amendment aimed to apply heritage overlays to several properties and precincts in Ballarat. There were objections to some parts of the amendment.
• Details: Part 1 applies heritage overlays to several properties, Part 2 was abandoned, and Part 3 applies a revised heritage overlay to the Selkirk Bourndale House.
• Impact: The decision preserves historical sites while addressing community concerns about specific properties.
• Next steps: Submit Part 3 to the Minister for Planning for approval and engage with Sovereign Hill for an interpretation plan.

Council refused the planning permit for a childcare facility at 315 Greenhalghs Road, Delacombe due to non-compliance with local planning policies.

• Context: The proposal for a childcare facility faced objections related to traffic and parking issues.
• Details: The proposal failed to meet local planning policy requirements, particularly regarding access and parking provisions.
• Impact: The refusal aims to prevent adverse effects on the local road network and surrounding residential area.
• Next steps: No further action required unless a revised application is submitted.

Council awarded the contract for M.R. Power Park Drainage Basin Construction to Winslow Constructors Pty Ltd for $5,088,616.31 (ex GST).

• Context: The project is part of the Ballarat West Developer Contributions Plan to improve drainage infrastructure.
• Details: The contract involves constructing a drainage basin to manage stormwater in the Ballarat West Precinct.
• Impact: The construction will enhance flood management and support future development in the area.
• Next steps: The CEO will finalize and execute the contract terms with Winslow Constructors Pty Ltd.

Council appointed Claudia Forsberg and Mark Thompson to the Disability Advisory Committee.

• Context: The committee advises on disability-related issues and promotes inclusion within the community.
• Details: Two new members were appointed to enhance the committee's representation and effectiveness.
• Impact: The appointments aim to strengthen the committee's ability to advocate for disability inclusion.
• Next steps: The new members will begin their roles immediately, contributing to ongoing projects and initiatives.

Council endorsed the Ballarat Visitor Arrival Master Plan.

• Context: The plan aims to improve visitor experiences and support tourism in Ballarat.
• Details: The plan outlines strategies for enhancing visitor arrivals and infrastructure.
• Impact: The endorsement is expected to boost tourism and economic growth in the region.
• Next steps: Implement the plan's strategies and monitor progress to ensure successful outcomes.

Community Impact

• Residents near 203 York Street: Concerns about the proposed Powercor substation affecting mental and physical health, property values, and the area's heritage character.
• Residents near 315 Greenhalghs Road: Potential traffic congestion and parking issues due to the proposed childcare facility.

Other Notable Items

• Public questions raised about crime response and the proposed Powercor substation.
• Discussion on the recognition of Australia Day in Council communications.
• Concerns about camping laws and fire risks due to long grass were addressed.

Key Decisions & Outcomes

• Adopted the City of Ballarat Public Toilet Strategy 2023.
• Adopted the Art Gallery of Ballarat Strategic Plan 2023-2028.
• Approved the procurement of four Dennis Eagle trucks for waste management at a total cost of $1,883,776.00 (excluding GST).
• Endorsed the City of Ballarat’s UNESCO Creative City inaugural Membership Monitoring Report.
• Approved international travel for Susan Fayad to be a keynote speaker at the Faro Convention International Conference in Portugal.

Detailed Descriptions

Adopted the City of Ballarat Public Toilet Strategy 2023

• Context: The strategy was developed to address the diverse needs of the community, ensuring public toilets are accessible, safe, and well-designed.
• Details: The strategy includes provisions for male, female, disability accessible, and all-gender toilets, with a focus on strategic signage and compliance with building codes.
• Impact: This strategy aims to improve public amenities, ensuring inclusivity and accessibility for all community members.
• Next steps: Implementation of the strategy will involve consultation with the Gender Advisory Committee and adherence to building code requirements.

Adopted the Art Gallery of Ballarat Strategic Plan 2023-2028

• Context: The strategic plan was developed to guide the Art Gallery of Ballarat in enhancing its cultural offerings and community engagement over the next five years.
• Details: The plan outlines objectives for exhibitions, community programs, and partnerships to elevate the gallery's profile and accessibility.
• Impact: The strategic plan is expected to boost cultural tourism and community participation in the arts.
• Next steps: The gallery will begin implementing the strategic initiatives outlined in the plan, with periodic reviews to track progress.

Approved the procurement of four Dennis Eagle trucks for waste management

• Context: The procurement is part of the council's efforts to enhance waste management infrastructure and efficiency.
• Details: The council approved contracts for the purchase of four Dennis Eagle trucks with Superior Pak Compaction Bodies, totaling $1,883,776.00 (excluding GST).
• Impact: This will improve waste collection efficiency and support the council's sustainability goals.
• Next steps: The trucks will be integrated into the waste management fleet, with training provided for operators.

Endorsed the City of Ballarat’s UNESCO Creative City inaugural Membership Monitoring Report

• Context: The report is a requirement from UNESCO to evaluate Ballarat's activities as a Creative City of Crafts and Folk Art.
• Details: The report details the city's achievements and initiatives over the past four years as part of the UNESCO Creative Cities Network.
• Impact: Endorsement of the report reinforces Ballarat's commitment to cultural and creative development.
• Next steps: The report will be submitted to the UNESCO Secretariat by the deadline of 30 November 2023.

Approved international travel for Susan Fayad to be a keynote speaker at the Faro Convention International Conference

• Context: Susan Fayad was invited by UNESCO Chairs to present on the Victorian Goldfields World Heritage bid at an international conference.
• Details: The council approved her travel to Porto, Portugal, to participate as a keynote speaker in the conference scheduled for 29 January - 2 February 2024.
• Impact: This participation will enhance Ballarat's international profile and strengthen its cultural heritage initiatives.
• Next steps: Susan Fayad will prepare for the conference and submit a travel report upon her return.

Community Impact

• Residents near White Flat Oval: Ongoing issues with rough sleeping and antisocial behavior have created safety concerns for local residents and users of the oval.
• Ballarat East residents: Concerns over the proposed substation at 203 York Street, which residents fear will have negative impacts on the community and local environment.
• Public transport users: Potential improvements to waste management infrastructure may indirectly benefit public transport users by reducing congestion and improving urban cleanliness.

Other Notable Items

• Public concerns were raised about the safety and accessibility of White Flat Oval due to rough sleeping and antisocial behavior.
• Residents expressed concerns about the proposed electrical substation at 203 York Street, Ballarat East.
• The council discussed the importance of maintaining Australia Day citizenship ceremonies on January 26.

Tech & Innovation Notes

• IT infrastructure or cybersecurity
  • Procurement of Dennis Eagle trucks fitted with advanced waste compaction technology.

Key Decisions & Outcomes

• Elected Cr Des Hudson as Mayor for the 2023/24 term.
• Elected Cr Peter Eddy as Deputy Mayor for the 2023/24 term.
• Disbanded the Tourism Events Stakeholder Reference Group and revoked its Terms of Reference.
• Endorsed the 2023-24 appointments of Councillor Representation on Committees, Boards, Organisations and Groups.

Detailed Descriptions

Elected Cr Des Hudson as Mayor for the 2023/24 term

• Context: The election of the Mayor is conducted annually in accordance with section 25 of the Local Government Act 2020 and Council's Governance Rules.
• Details: Cr Des Hudson was elected as Mayor for the 2023/24 term after a majority vote by Councillors. He was presented with the Mayoral Chains and Robe.
• Impact: The election of Cr Des Hudson as Mayor ensures continuity in leadership and governance for the City of Ballarat.
• Next steps: Cr Des Hudson will assume the responsibilities of the Mayor immediately, leading the Council for the next year.

Elected Cr Peter Eddy as Deputy Mayor for the 2023/24 term

• Context: The Deputy Mayor is elected annually to assist the Mayor and step in when the Mayor is unavailable.
• Details: Cr Peter Eddy was elected as Deputy Mayor for the 2023/24 term following a majority vote by Councillors.
• Impact: The election of Cr Peter Eddy provides support to the Mayor and ensures effective leadership continuity.
• Next steps: Cr Peter Eddy will begin his duties as Deputy Mayor, supporting the Mayor and Council in their functions.

Disbanded the Tourism Events Stakeholder Reference Group

• Context: The Tourism Events Stakeholder Reference Group was established to provide input on tourism events but was deemed no longer necessary.
• Details: Council decided to disband the group and revoke its Terms of Reference, thanking members for their contributions.
• Impact: The disbandment streamlines Council's advisory structures and focuses resources on other priorities.
• Next steps: Council will notify all involved parties about the disbandment and ensure smooth transitions where necessary.

Endorsed 2023-24 Councillor Representation on Committees

• Context: Annual appointments are made to ensure Councillors represent the Council on various committees and external bodies.
• Details: Council endorsed the appointments effective 14 November 2023, ensuring representation across key areas.
• Impact: These appointments facilitate effective governance and representation in community and external engagements.
• Next steps: All relevant committees and groups will be notified of the new appointments to ensure continuity in representation.

Other Notable Items

• The meeting was broadcast live on the internet, and recordings will be available on the council's website.
• The outgoing Mayor and Deputy Mayor were presented with gifts in recognition of their service.

Key Decisions & Outcomes

• Endorsed changes to kerbside waste and recycling services, including the introduction of a weekly FOGO collection and a monthly glass bin collection.
• Adopted the Customer Charter after community engagement.
• Awarded Contract Number 2022/23-616 for Major Patching and Asphalt Resurfacing to a panel of suppliers.
• Appointed Tara Heard as an independent member of the Audit and Risk Committee for a three-year term.
• Received and noted the 2023 Creative City Strategy Report Card.

Detailed Descriptions

Endorsed changes to kerbside waste and recycling services

• Context: The Council reviewed the current kerbside waste and recycling services to improve efficiency and sustainability.
• Details: The Council approved the introduction of a weekly food organics and garden organics (FOGO) collection, changed household waste collection frequency to fortnightly, and introduced a monthly residential glass bin collection.
• Impact: These changes aim to enhance waste management efficiency and promote recycling, reducing landfill waste.
• Next steps: A comprehensive community engagement and education campaign will be conducted to inform the community of these changes.

Adopted the Customer Charter

• Context: The Customer Charter was developed following public consultation to align with the Council's Community Engagement Policy.
• Details: The Council endorsed the proposed Customer Charter, which outlines service commitments and standards.
• Impact: The Charter aims to improve customer service and ensure transparency and accountability in Council operations.
• Next steps: The Charter will be implemented and communicated to the community.

Awarded Contract Number 2022/23-616 for Major Patching and Asphalt Resurfacing

• Context: The Council sought to maintain and improve road infrastructure through major patching and asphalt resurfacing.
• Details: The contract was awarded to a panel of suppliers, including Country Wide Asphalt Pty Ltd and Boral Resources (VIC) Pty Ltd, for an 8-month term with a 1-year extension option.
• Impact: This will ensure the upkeep and safety of road infrastructure within the municipality.
• Next steps: The Chief Executive Officer is authorized to finalize and execute the contract terms.

Appointed Tara Heard as an independent member of the Audit and Risk Committee

• Context: The Council aimed to strengthen the Audit and Risk Committee with independent expertise.
• Details: Tara Heard was appointed as an independent member for a three-year term starting 26 October 2023.
• Impact: This appointment is expected to enhance the committee's oversight and governance capabilities.
• Next steps: Tara Heard will commence her role immediately and participate in upcoming committee meetings.

Received and noted the 2023 Creative City Strategy Report Card

• Context: The Creative City Strategy aims to foster cultural and creative development in Ballarat.
• Details: The 2023 Report Card evaluates the progress and challenges faced by the creative sector.
• Impact: The report provides insights into the strategy's effectiveness and areas for improvement.
• Next steps: The Council will continue to support and implement the Creative City Strategy initiatives.

Community Impact

• Residents using kerbside waste services: Residents will experience changes in waste collection frequency, including a new weekly FOGO collection and a monthly glass bin collection.
• Creative sector stakeholders: The Creative City Strategy Report Card highlights progress and challenges, impacting future support and development opportunities.

Other Notable Items

• Public questions addressed topics such as support for First Nations communities, housing for aging populations, and the impact of the Spilt Milk Festival on transport services.
• Cr Ben Taylor requested updates on the Materials Recovery Facility and fire safety measures for bushland areas.
• Cr Belinda Coates reported on intercultural projects and the Koorie Engagement Action Group's feedback on the Biodiversity Strategy.
• Cr Amy Johnson highlighted the Disability Advisory Committee's advocacy for improvements to the Ballarat bus network.

Tech & Innovation Notes

• Smart city initiatives
  • Discussion on the '10 Minute City' concept to improve accessibility and reduce car dependency.

Key Decisions & Outcomes

• Approved the 2022/23 Financial Report and Performance Statement in principle.
• Authorized the Chief Executive Officer to implement any changes to the financial statements as recommended by the Auditor-General.
• Authorized the Mayor and Deputy Mayor to certify the 2022/23 Financial Report and Performance Statement on behalf of the Council after amendments.

Detailed Descriptions

Approved the 2022/23 Financial Report and Performance Statement in principle.

• Context: The financial report and performance statements are annual documents that provide a detailed account of the council's financial performance and position for the year ended 30 June 2023.
• Details: The council approved the financial report and performance statement for the year 2022/23 in principle, allowing them to be submitted to the auditor for review.
• Impact: This approval ensures that the council's financial activities are transparent and accountable, maintaining trust with the community and stakeholders.
• Next steps: The statements will be submitted to the auditor for review and any recommended changes will be implemented.

Authorized the Chief Executive Officer to implement any changes to the financial statements as recommended by the Auditor-General.

• Context: The Auditor-General reviews the financial statements to ensure accuracy and compliance with regulations.
• Details: The Chief Executive Officer is authorized to make any necessary changes to the financial statements based on the Auditor-General's recommendations.
• Impact: This ensures that the financial statements meet all regulatory requirements and reflect the true financial position of the council.
• Next steps: The CEO will implement changes as recommended by the Auditor-General.

Authorized the Mayor and Deputy Mayor to certify the 2022/23 Financial Report and Performance Statement on behalf of the Council after amendments.

• Context: Certification by the Mayor and Deputy Mayor is required to finalize the financial documents after auditor review.
• Details: The Mayor, Cr Hudson, and Deputy Mayor, Cr Johnson, are authorized to certify the financial documents once amendments are made.
• Impact: Certification by the council's leaders signifies the completion and accuracy of the financial documents, readying them for public release.
• Next steps: The Mayor and Deputy Mayor will certify the documents post-amendments.