City of Ballarat

Key Decisions & Outcomes

• Approved $24.175 million of funds to be carried over to the 2023/24 budget and $15.086 million for accounting adjustments.
• Endorsed the 2023-2024 Council Plan Action Plan with quarterly updates on progress.
• Awarded a contract for Ballarat Regional Landfill Capping Construction to Shamrock Civil Engineering Pty Ltd for up to $2,072,232.50.
• Re-appointed David Constantine and David Herman to the Art Gallery of Ballarat Board for a three-year term.
• Endorsed the Disability Access and Inclusion Plan 2022-2026 progress report.

Detailed Descriptions

Approved $24.175 million of funds to be carried over to the 2023/24 budget and $15.086 million for accounting adjustments.

• Context: The carryover was necessary due to timing issues with funded projects still in progress and grants received in advance.
• Details: Council approved the carryover of $24.175 million to the 2023/24 budget and $15.086 million for new and unexpended grants. Funds were allocated to the Botanical Gardens Master Plan and irrigation renewal.
• Impact: This ensures continuity of ongoing projects and proper allocation of financial resources for future commitments.
• Next steps: Funds will be allocated to the specified projects and remaining funds set aside for future debt repayment.

Endorsed the 2023-2024 Council Plan Action Plan with quarterly updates on progress.

• Context: The Action Plan is part of the Council Plan 2021-2025 to guide the delivery of council services and initiatives.
• Details: Council endorsed the Action Plan for 2023-2024, which outlines specific actions to be undertaken to meet the objectives of the Council Plan.
• Impact: The plan will help prioritize and track progress on key initiatives, ensuring accountability and transparency.
• Next steps: Quarterly updates will be provided to monitor the progress of the Action Plan.

Awarded a contract for Ballarat Regional Landfill Capping Construction to Shamrock Civil Engineering Pty Ltd for up to $2,072,232.50.

• Context: The landfill capping is part of ongoing environmental management and rehabilitation efforts.
• Details: A schedule of rates contract was awarded to Shamrock Civil Engineering Pty Ltd for landfill capping and rehabilitation works.
• Impact: This project will contribute to environmental sustainability and compliance with regulatory standards.
• Next steps: The contract will commence immediately with a term of seven months and a possible four-month extension.

Re-appointed David Constantine and David Herman to the Art Gallery of Ballarat Board for a three-year term.

• Context: The re-appointments were recommended as part of the governance and continuity of the Art Gallery Board.
• Details: David Constantine and David Herman were re-appointed to the board, ensuring experienced leadership and continuity.
• Impact: This decision supports the strategic direction and stability of the Art Gallery of Ballarat.
• Next steps: The appointees will continue their roles until 30 August 2026.

Endorsed the Disability Access and Inclusion Plan 2022-2026 progress report.

• Context: The plan aims to improve accessibility and inclusion for people with disabilities in Ballarat.
• Details: Council received and noted the progress report on the first year of the Disability Access and Inclusion Plan.
• Impact: The plan's implementation will enhance accessibility and inclusion, promoting equal opportunities for all community members.
• Next steps: Continued implementation and monitoring of the plan's actions over the next years.

Community Impact

• Residents using Ballarat Regional Landfill: The landfill capping project will improve environmental conditions and reduce potential hazards.
• People with disabilities: The Disability Access and Inclusion Plan aims to enhance accessibility and inclusion across the city.
• Art enthusiasts and community members: Re-appointment of board members ensures continuity and strategic leadership at the Art Gallery of Ballarat.

Other Notable Items

• Public questions addressed topics such as renewable energy transition, pool management during summer, and LGBTIQA+ inclusivity.
• Councillors expressed support for the Yes vote in the upcoming Voice referendum.
• Cr Amy Johnson highlighted the need for updates on the Black Hill Master Plan and public safety improvements.

Tech & Innovation Notes

• Digital services or online platforms
  • Digitising the application process for Clock and Fountain lighting requests on the City of Ballarat Website.

Key Decisions & Outcomes

• Endorsed the draft Customer Charter for public consultation from 25 August to 22 September 2023.
• Approved the draft Ballarat Housing Strategy and draft Neighbourhood Character Study for community consultation.
• Approved Tara Poole to attend the 8th Asia Pacific Urban Forum in Korea from 23-25 October 2023.
• Committed $7,500 towards the playground project in Ainaro, East Timor.
• Endorsed the updated Koorie Engagement Action Group Advisory Committee Terms of Reference and new members.

Detailed Descriptions

Endorsed the draft Customer Charter for public consultation from 25 August to 22 September 2023.

• Context: The Customer Charter was developed to enhance community engagement and ensure transparency in council operations.
• Details: The draft Customer Charter will be open for public consultation to gather community feedback and ensure it meets public expectations.
• Impact: This initiative aims to improve the relationship between the council and the community by setting clear expectations and standards.
• Next steps: Public consultation will occur from 25 August to 22 September 2023.

Approved the draft Ballarat Housing Strategy and draft Neighbourhood Character Study for community consultation.

• Context: The strategy and study were developed to address housing needs and preserve neighborhood character amidst growth.
• Details: The drafts will be open for community consultation to gather feedback and ensure alignment with community needs.
• Impact: Expected to guide future housing developments and maintain the unique character of Ballarat neighborhoods.
• Next steps: Consultation will occur, and feedback will be reviewed for further consideration by the council.

Approved Tara Poole to attend the 8th Asia Pacific Urban Forum in Korea from 23-25 October 2023.

• Context: The forum is a significant event for urban planning and policy discussions, and Ballarat was invited by the City of Jajpur, India.
• Details: Tara Poole, Coordinator Creative City, will represent Ballarat and participate in discussions on urban and territorial planning.
• Impact: Participation is expected to enhance Ballarat's urban planning strategies through international collaboration and insights.
• Next steps: Tara Poole will attend the forum and report back on insights and potential collaborations.

Committed $7,500 towards the playground project in Ainaro, East Timor.

• Context: The Ballarat Friends of Ainaro Community Committee requested support for a playground project in Ainaro.
• Details: Council agreed to match funds raised by the committee to meet the stage 1 cost of $15,000 for playground works.
• Impact: The project will enhance recreational facilities for children in Ainaro, fostering community well-being.
• Next steps: Funds will be allocated, and the project will proceed with the combined funding.

Endorsed the updated Koorie Engagement Action Group Advisory Committee Terms of Reference and new members.

• Context: The terms of reference were updated to reflect current needs and enhance the committee's effectiveness.
• Details: Council endorsed the updated terms and appointed two new members, Shu Brown and Luke Bosworth.
• Impact: The updated terms and new members are expected to strengthen the committee's role in community engagement.
• Next steps: The committee will continue its work with the new terms and members effective from 24 August 2023.

Community Impact

• Ballarat residents near Mount Bolton and Mount Beckworth: Concerns about potential displacement due to the construction of a new wind farm by Acciona.
• Residents of Western Growth Area: Concerns over delays in rezoning to Urban Growth Zone affecting development plans.

Other Notable Items

• Public concerns about governance and public question time procedures were addressed.
• Discussion on the Western Renewables Link and the need for proper community consultation.
• Updates on international relations with Inagawa, Japan, highlighting cultural exchanges and future collaborations.

Tech & Innovation Notes

• Digital services or online platforms
  • Proposed language switcher tool for the Council’s website to increase accessibility.

Key Decisions & Outcomes

• Endorsed the naming of eleven unnamed roads within the Ballarat Airport precinct and updated the naming proposal for Nyaninyuk Road to Nyaninyuk Lane.
• Approved the continuation of the Sister City Agreement with Inagawa, Japan, commemorating the 35th anniversary.
• Approved attendance of one Councillor and one Council Officer at the XV UNESCO Creative City Annual General Meeting in Istanbul, Türkiye.
• Noted the contract variation for Ballarat Airport Runway Extension, increasing the contract value from $5,406,465.87 to $7,037,973.64.
• Entered into a new Microsoft Enterprise Agreement for 36 months with an estimated contract value of $2,600,279.35 (ex GST).

Detailed Descriptions

Endorsed the naming of eleven unnamed roads within the Ballarat Airport precinct and updated the naming proposal for Nyaninyuk Road to Nyaninyuk Lane.

• Context: The need for accurate street addressing for buildings in the Ballarat Airport precinct prompted the proposal to name previously unnamed roads.
• Details: Council considered community responses and endorsed the proposed road names, including changing Nyaninyuk Road to Nyaninyuk Lane.
• Impact: This decision will improve navigation and address accuracy for residents and businesses in the area.
• Next steps: The Chief Executive Officer will complete all relevant steps to formalize these changes according to Geographic Place Naming Procedures.

Approved the continuation of the Sister City Agreement with Inagawa, Japan, commemorating the 35th anniversary.

• Context: The Sister City Agreement with Inagawa, Japan, has been in place for 35 years, fostering cultural and educational exchanges.
• Details: Council approved the continuation of the agreement and authorized the Mayor to sign the 2023 agreement in Japan.
• Impact: This renewal strengthens international relations and cultural ties between Ballarat and Inagawa.
• Next steps: The Mayor will travel to Japan to sign the agreement on behalf of the City of Ballarat.

Approved attendance of one Councillor and one Council Officer at the XV UNESCO Creative City Annual General Meeting in Istanbul, Türkiye.

• Context: Ballarat is recognized as a UNESCO Creative City, and the AGM provides an opportunity to report on its achievements.
• Details: Council approved the travel of representatives to the AGM to present Ballarat's progress and achievements as a UNESCO Creative City.
• Impact: Participation will enhance Ballarat's international profile and foster collaboration with other creative cities.
• Next steps: A Council Travel Report will be submitted following the international travel.

Noted the contract variation for Ballarat Airport Runway Extension, increasing the contract value from $5,406,465.87 to $7,037,973.64.

• Context: During the Ballarat Airport Runway Extension project, in-ground latent conditions and the need for a temporary road led to contract variations.
• Details: Council noted the increase in contract value due to these unforeseen site conditions.
• Impact: The runway extension is crucial for airport operations, and the variation ensures project completion despite challenges.
• Next steps: The project will continue with the adjusted budget to address the site conditions.

Entered into a new Microsoft Enterprise Agreement for 36 months with an estimated contract value of $2,600,279.35 (ex GST).

• Context: The previous Microsoft contract was expiring, necessitating a new agreement to continue software and IT services.
• Details: Council resolved to enter into a new contract with Insight Enterprises Australia Pty Ltd for Microsoft services.
• Impact: This agreement ensures continued access to essential software and IT services for council operations.
• Next steps: The Chief Executive Officer will finalize and execute the contract terms consistent with the resolution.

Community Impact

• Residents near 203 York St Ballarat East: The proposed location for a Powercor electrical substation was not supported, and alternative locations will be sought.
• Ballarat Airport precinct occupants: Naming of roads will improve address accuracy and navigation within the precinct.

Other Notable Items

• Condolence motions were passed for the passing of Robert McVitty and Ugo Lo Iacono.
• Public questions addressed issues such as cost shifting from State Government, carbon tax, and the EES process for the Ballarat Gold Mine.
• A joint letter from Sebastopol residents regarding noise from a hotel was tabled for consideration.
• NAIDOC week celebrations and the Winter Festival were commended for their success.

Tech & Innovation Notes

• IT infrastructure or cybersecurity
  • Microsoft Contract Renewal: Entered into a new Microsoft Enterprise Agreement for 36 months.

Key Decisions & Outcomes

• Approved the construction of a new Tailings Storage Facility at Ballarat Gold Mine with specific conditions.
• Amended the Section 173 Agreement for Sanctuary Estate to allow cats and dogs, with restrictions.
• Adopted the Buninyong Botanic Gardens Landscape Masterplan.
• Declared a new Bridge Mall Special Rate for a five-year period starting 1 July 2023.
• Adopted the 2023/24 Budget with specified amendments.

Detailed Descriptions

Approved the construction of a new Tailings Storage Facility at Ballarat Gold Mine with specific conditions.

• Context: The Ballarat Gold Mine applied for a permit to construct a new Tailings Storage Facility (TSF) to support its operations.
• Details: The council approved the construction of TSF4, subject to conditions including amended plans, dust management, and noise limits. A Human Health Risk Assessment must be submitted and peer-reviewed.
• Impact: The facility is expected to support the mine's operations for the next 10 years, but concerns about environmental and health impacts were raised by the community.
• Next steps: The applicant must submit detailed design plans and a revised Human Health Risk Assessment before commencing construction.

Amended the Section 173 Agreement for Sanctuary Estate to allow cats and dogs, with restrictions.

• Context: Residents of Sanctuary Estate requested amendments to allow pets, citing the need for alignment with current environmental overlays.
• Details: The amendment allows cats and dogs within private lots, with dogs permitted on leads in certain areas. Cats are not allowed to roam freely.
• Impact: This decision aligns pet ownership rules with environmental protections, potentially improving residents' quality of life while maintaining ecological standards.
• Next steps: The amendment will be implemented, and compliance will be monitored to ensure adherence to the new rules.

Adopted the Buninyong Botanic Gardens Landscape Masterplan.

• Context: The Buninyong Botanic Gardens required a masterplan to guide future development and maintenance.
• Details: The council adopted the masterplan, which includes detailed planning for the Gong Wall and other garden features.
• Impact: The masterplan aims to preserve the garden's heritage and improve its infrastructure, enhancing community access and enjoyment.
• Next steps: Officers will prepare an implementation plan with detailed costings for future budget considerations.

Declared a new Bridge Mall Special Rate for a five-year period starting 1 July 2023.

• Context: The Bridge Mall requires funding for promotional activities and improvements.
• Details: A special rate will be levied on properties in the Bridge Mall area, raising $160,000 in the first year with a 3% annual increase.
• Impact: The funds will support the Bridge Mall Business Association's activities, enhancing the area's economic vitality.
• Next steps: The special rate will be implemented, and funds will be allocated to the designated activities.

Adopted the 2023/24 Budget with specified amendments.

• Context: The council needed to finalize the budget for the upcoming financial year.
• Details: The budget includes amendments such as expanded terminology for rebates and updates to road project listings.
• Impact: The budget supports the council's strategic goals, ensuring financial resources are allocated to priority areas.
• Next steps: The budget will be implemented, and officers will respond to submitters and consider feedback for future budgets.

Community Impact

• Residents near Ballarat Gold Mine: Potential environmental and health impacts from the new Tailings Storage Facility, including noise and dust concerns.
• Residents of Sanctuary Estate: Improved quality of life through the allowance of pets, with measures to protect local wildlife.
• Businesses in Bridge Mall: Economic benefits from the special rate funding promotional and security activities.

Other Notable Items

• Public concerns raised about the environmental impact of the Tailings Storage Facility and the need for an Environmental Effects Statement.
• Questions about wildlife protection and lighting at Lake Wendouree were addressed, with plans to balance safety and environmental concerns.
• The council discussed the need for improved recycling facilities and the progress towards establishing a Circular Economy Precinct.

Tech & Innovation Notes

• Digital services or online platforms
  • Discussion on the CellOPark app and its issues, with suggestions to explore better alternatives for parking management.

Key Decisions & Outcomes

• Receive public submissions on the proposed Bridge Mall Special Rate.
• Consider feedback before adopting the Bridge Mall Special Rate.
• Receive verbal and written feedback on the 2023/24 Draft Budget.
• Consider feedback before adopting the 2023/24 Budget.

Detailed Descriptions

Receive public submissions on the proposed Bridge Mall Special Rate

• Context: The Bridge Mall Special Rate is a proposed levy intended to fund improvements and promotional activities in the Bridge Mall area.
• Details: The Council has formally received written submissions from the public regarding the proposed rate. This is in compliance with sections 163 and 223 of the Local Government Act 1989.
• Impact: Receiving public submissions ensures that the community's opinions and concerns are considered, potentially affecting the final decision on the special rate.
• Next steps: The Council will review and consider all feedback from the submissions before deciding whether to adopt the Bridge Mall Special Rate.

Consider feedback before adopting the Bridge Mall Special Rate

• Context: After collecting public submissions, the Council must deliberate on the feedback before making a final decision.
• Details: The feedback will be reviewed to ensure that the community's views are factored into the decision-making process regarding the special rate.
• Impact: This step ensures transparency and community involvement, potentially leading to adjustments in the proposed rate based on public input.
• Next steps: The Council will assess the feedback and make a decision on the adoption of the special rate in a future meeting.

Receive verbal and written feedback on the 2023/24 Draft Budget

• Context: The 2023/24 Draft Budget outlines the financial planning and allocation of resources for the upcoming fiscal year.
• Details: Verbal and written feedback were received from public representatives including Sally Missing, Susan Broadway, and Mary Debrett. This process adheres to the Council’s Community Engagement Policy and section 96 of the Local Government Act 2020.
• Impact: Gathering feedback allows the community to express concerns or support, influencing budget allocations and priorities.
• Next steps: The Council will review the feedback received and incorporate it into the final considerations for the budget adoption.

Consider feedback before adopting the 2023/24 Budget

• Context: The Council must consider public feedback on the draft budget to ensure it aligns with community needs and priorities.
• Details: The feedback will be analyzed to determine if adjustments to budget allocations are necessary before final adoption.
• Impact: This process enhances accountability and ensures that the budget reflects the community's interests, potentially leading to changes in spending priorities.
• Next steps: The Council will deliberate on the feedback and finalize the budget adoption in an upcoming meeting, with the next scheduled meeting on 28 June 2023.

Community Impact

• Bridge Mall businesses: Potential implementation of a Special Rate affecting operational costs
• General residents: Opportunity to provide feedback on the 2023/24 Draft Budget, influencing community services and projects

Other Notable Items

• Public submissions received on the proposed Bridge Mall Special Rate.
• Community feedback was presented by Sally Missing, Susan Broadway, and Mary Debrett.
• Future agenda includes adopting the Bridge Mall Special Rate and 2023/24 Budget.
• Acknowledgement of traditional custodians, the Wadawurrung and Dja Dja Wurrung People.
• Next council meeting scheduled for 28 June 2023.

Key Decisions & Outcomes

• Endorsed the appointment of Kerry Watson AM, Coady Green, and Andrea Brown to the Her Majesty’s Theatre Board Delegated Committee.
• Adopted updated policies for Recognition of Ballarat’s Olympians and Paralympians, and Committee Policy.
• Endorsed the proposal to rename the unnamed roadway at Prince of Wales Reserve, Lake Gardens, from 'Kunuwarra Drive' to 'Kunuwarra Place'.
• Received and noted the CEO’s Operational Report highlighting issues and outcomes affecting the organisation’s performance.
• Received and noted the Libraries and Learning Strategy 2022-2027 First Year Implementation Report.

Detailed Descriptions

Endorsed the appointment of Kerry Watson AM, Coady Green, and Andrea Brown to the Her Majesty’s Theatre Board Delegated Committee.

• Context: The Her Majesty’s Theatre Board required new members to fill three vacant positions to continue its operations effectively.
• Details: Kerry Watson AM, Coady Green, and Andrea Brown were appointed to the Her Majesty’s Theatre Board Delegated Committee in external skills-based community positions and Royal South Street Society representative positions, with terms from 25 May 2023 to 24 May 2026.
• Impact: The appointments are expected to bring new perspectives and skills to the committee, enhancing the governance and strategic direction of Her Majesty’s Theatre.
• Next steps: The new members will assume their roles immediately and participate in upcoming committee meetings.

Adopted updated policies for Recognition of Ballarat’s Olympians and Paralympians, and Committee Policy.

• Context: The existing policies were outdated and required revision to reflect current standards and practices.
• Details: The Council adopted updated policies for the Recognition of Ballarat’s Olympians and Paralympians and the Committee Policy, rescinding the previous versions adopted in 2010 and 2021.
• Impact: These updated policies will ensure that the recognition and committee operations align with current governance practices and community expectations.
• Next steps: The updated policies will be implemented immediately, and relevant stakeholders will be informed of the changes.

Endorsed the proposal to rename the unnamed roadway at Prince of Wales Reserve, Lake Gardens, from 'Kunuwarra Drive' to 'Kunuwarra Place'.

• Context: An error in the road type designation required correction to comply with Geographic Names Victoria's guidelines.
• Details: The Council endorsed changing the road type from 'Drive' to 'Place' for the unnamed roadway at Prince of Wales Reserve, Lake Gardens.
• Impact: This correction will ensure compliance with naming standards and facilitate the formalization of the road's name.
• Next steps: The Chief Executive Officer will complete all relevant steps to formalize the name change according to Geographic Place Naming Procedures.

Received and noted the CEO’s Operational Report highlighting issues and outcomes affecting the organisation’s performance.

• Context: The CEO provides regular updates on the organisation’s performance and strategic initiatives to the Council.
• Details: The CEO’s Operational Report was presented, highlighting key issues and outcomes related to service delivery and strategy implementation.
• Impact: The report provides transparency and accountability regarding the organisation's performance and strategic direction.
• Next steps: The Council will continue to monitor the organisation’s performance and address any issues highlighted in the report.

Received and noted the Libraries and Learning Strategy 2022-2027 First Year Implementation Report.

• Context: The Libraries and Learning Strategy 2022-2027 outlines the strategic direction for library services and learning initiatives in Ballarat.
• Details: The report provided an update on the progress made in the first year of implementing the Libraries and Learning Strategy 2022-2027.
• Impact: The implementation of the strategy aims to enhance library services and learning opportunities for the community.
• Next steps: The Council will continue to support the implementation of the strategy and monitor progress against its objectives.

Community Impact

• Residents near Ballarat Gold Mine: Concerns about the proposed construction of a new tailings dam and its potential environmental and health impacts, including dust contaminants and proximity to residential areas.
• Public transport users: Discussion on improving bus routes, particularly along Doveton Street, to enhance connectivity and access to central locations like the library.
• Environmental advocates: Ongoing use of glyphosate in public areas raised concerns about environmental and health impacts, prompting trials of alternative weed control methods.

Other Notable Items

• Public questions raised concerns about the environmental impact of the proposed tailings dam at Ballarat Gold Mine.
• A condolence motion was passed for former Councillor Neville Greenbank, acknowledging his contributions to the Ballarat community.
• Discussions on the potential expansion of the Begonia Festival and its international interest.
• Concerns about the preservation of heritage assets, specifically a 160-year-old staircase at the Union Hotel.

Key Decisions & Outcomes

• Endorsed the inclusion of an additional $3.6 million borrowing in the draft 2023/24 Budget for the Bakery Hill Redevelopment Project.
• Adopted the Brown Hill Recreation Reserve Master Plan and resolved to decommission and demolish the Brown Hill Outdoor Pool, replacing it with a splash park.
• Adopted the Marty Busch Reserve Master Plan and endorsed negotiating a funding agreement with the State Government.
• Endorsed the 2023/24 Draft Budget for public feedback and set a timeline for adoption.
• Adopted the updated Procurement Policy with an effective implementation date of 1 July 2023.

Detailed Descriptions

Endorsed the inclusion of an additional $3.6 million borrowing in the draft 2023/24 Budget for the Bakery Hill Redevelopment Project

• Context: The Bakery Hill Redevelopment Project required additional funding due to a budget shortfall identified in the planning phase.
• Details: Council approved an additional $3.6 million borrowing to be included in the 2023/24 draft budget to cover the shortfall for the Bakery Hill Redevelopment Project.
• Impact: This decision ensures the continuation and completion of the Bakery Hill Redevelopment, which is expected to enhance the area's infrastructure and community facilities.
• Next steps: The Chief Executive Officer is authorized to finalize and execute the contract with 2Construct Pty Ltd for the project.

Adopted the Brown Hill Recreation Reserve Master Plan and resolved to decommission and demolish the Brown Hill Outdoor Pool, replacing it with a splash park

• Context: The Brown Hill Recreation Reserve Master Plan aims to revitalize the area and address community needs for recreational facilities.
• Details: Council adopted the Master Plan, which includes the decommissioning of the existing outdoor pool and the construction of a new splash park with associated amenities.
• Impact: The new splash park is expected to provide a modern recreational facility for families, although it has raised concerns about reduced options for older children.
• Next steps: Officers will negotiate a funding agreement with the State Government to implement the plan's priority projects.

Adopted the Marty Busch Reserve Master Plan and endorsed negotiating a funding agreement with the State Government

• Context: The Marty Busch Reserve Master Plan is part of the Council's strategy to improve local recreational facilities.
• Details: Council adopted the Master Plan, which outlines various upgrades and developments to enhance the reserve's facilities.
• Impact: The plan is expected to improve community engagement and increase the usage of the reserve by local sports and community groups.
• Next steps: Officers will proceed with negotiating a funding agreement with the State Government to support the implementation of the plan.

Endorsed the 2023/24 Draft Budget for public feedback and set a timeline for adoption

• Context: The draft budget outlines the financial plan for the City of Ballarat for the upcoming fiscal year.
• Details: Council endorsed the draft budget for public exhibition and feedback, with a timeline for adoption set for June 28, 2023.
• Impact: The budget will guide the city's financial decisions and allocations, impacting various community projects and services.
• Next steps: Public feedback will be collected until May 19, 2023, and a meeting for those wishing to be heard will be held on June 7, 2023.

Adopted the updated Procurement Policy with an effective implementation date of 1 July 2023

• Context: The review of the Procurement Policy aimed to enhance the efficiency and transparency of the Council's procurement processes.
• Details: Council adopted the updated Procurement Policy, which includes new operational guidance for staff involved in procurement.
• Impact: The updated policy is expected to improve procurement practices, ensuring better value and compliance with regulations.
• Next steps: A review of the policy will be conducted within six months to assess its effectiveness and make necessary adjustments.

Community Impact

• Brown Hill residents: The replacement of the Brown Hill Outdoor Pool with a splash park may reduce recreational options for older children and adults.
• Local sports and community groups: The adoption of the Marty Busch Reserve Master Plan will enhance facilities, benefiting local sports clubs and community groups.
• Ballarat residents: The endorsement of the 2023/24 Draft Budget will impact community services and infrastructure projects, pending public feedback.

Other Notable Items

• Public questions raised concerns about the impact of closing the Brown Hill Pool on community access and options for older children.
• Discussions on the City’s Net Zero Emissions Plan and potential initiatives like Sustainable House Kits and energy audits.
• Concerns about the Ballarat Gold Mine's proximity to residential areas and the implications for community health and safety.

Tech & Innovation Notes

• Smart city initiatives
  • Discussion on the Smart Cities Program and the '10 Minute City' concept to improve local access to services.
• Digital services or online platforms
  • Use of nCounter technology for attendance counting at public spaces.

Key Decisions & Outcomes

• Endorsed the EveryAGE Counts campaign to end ageism and promote awareness in the community.
• Approved Ballarat Libraries to offer fine-free services starting 1 July 2023.
• Adopted the Environmentally Sustainable Design (ESD) Policy for Planning Applications.
• Corrected the resolution for the Ballarat Regional Landfill Operational Service contract with Cleanaway Pty Ltd.
• Received and noted the Audit and Risk Committee Biannual Report for the period 1 July 2022 to 31 December 2022.

Detailed Descriptions

Endorsed the EveryAGE Counts campaign to end ageism and promote awareness in the community.

• Context: The EveryAGE Counts campaign aims to create a society where every person is valued, connected, and respected regardless of age. It addresses the issue of ageism in Australia.
• Details: Council decided to become a coalition member of the EveryAGE Counts campaign, create opportunities to build awareness of ageism, promote efforts to end ageism among residents, and inform relevant parliamentarians of their support.
• Impact: This decision is expected to foster a more inclusive community by reducing ageism and ensuring that older adults are respected and valued.
• Next steps: Council will implement awareness-building activities and communicate their support to federal and state parliamentarians.

Approved Ballarat Libraries to offer fine-free services starting 1 July 2023.

• Context: The proposal to remove library fines aims to increase accessibility and encourage more community members to use library services.
• Details: Council endorsed the removal and waiving of fines from the Library Services program, effective 1 July 2023, subject to changes being enacted through the 2023/24 budget process.
• Impact: This change is anticipated to increase library usage and reduce barriers for community members accessing library resources.
• Next steps: The changes will be incorporated into the 2023/24 budget process to ensure implementation by 1 July 2023.

Adopted the Environmentally Sustainable Design (ESD) Policy for Planning Applications.

• Context: The ESD Policy provides a consistent approach to assessing environmentally sustainable design in new planning applications, aligning with the Ballarat Planning Scheme.
• Details: Council adopted the ESD Policy, which introduces thresholds for requiring sustainable design measures in new developments, to be implemented via the Statutory Planning assessment process.
• Impact: The policy aims to improve the sustainability of new developments, reducing environmental impact and promoting energy efficiency.
• Next steps: Information sessions and workshops will be conducted for the development community to support the policy's implementation.

Corrected the resolution for the Ballarat Regional Landfill Operational Service contract with Cleanaway Pty Ltd.

• Context: A previous resolution regarding the landfill operational service contract contained an error in the extension options.
• Details: Council corrected the resolution to reflect the contract's extension options as two periods of 4 years and 12 months, respectively, instead of two one-year extensions.
• Impact: This correction ensures the contract terms align with the tendered services, providing clarity and consistency.
• Next steps: The Chief Executive Officer is authorized to execute the contract with the updated extension options.

Received and noted the Audit and Risk Committee Biannual Report for the period 1 July 2022 to 31 December 2022.

• Context: The Audit and Risk Committee provides oversight of the council's financial and risk management practices.
• Details: Council received and noted the biannual report, which covers the committee's activities and findings for the specified period.
• Impact: The report ensures transparency and accountability in the council's financial and risk management processes.
• Next steps: Council will continue to monitor and address any issues highlighted in the report.

Community Impact

• Older adults: The EveryAGE Counts campaign aims to reduce ageism, ensuring older adults are respected and valued in the community.
• Library users: The removal of library fines will increase accessibility and encourage more community members to use library services.
• Developers and construction industry: The ESD Policy will require developers to incorporate sustainable design measures in new projects, promoting environmental responsibility.

Other Notable Items

• Public questions addressed various issues including the Ballarat Gold Mine administration and planning applications, Net Zero Emissions Plan, and public art initiatives.
• Cr Daniel Moloney tabled a letter from Cardigan Village community regarding development and water management concerns.
• Cr Belinda Coates reported on the Harmony Festival and the Central Victorian Greenhouse Alliance forum.

Tech & Innovation Notes

• Digital services or online platforms
  • Victorian Collections database for public art collection audit and data sharing.
• Smart city initiatives
  • EV charging stations installation as part of the Net Zero Emissions Plan.

Key Decisions & Outcomes

• Endorsed the commencement of the process to demolish the Lake Wendouree Underground Public Toilet.
• Approved the allocation of $1.940 million from Developer Contributions Reserve for drainage infrastructure in the Ballarat West Precinct Structure Plan area.
• Resolved to enter into a contract for the Alfredton Community Hub Construction with CIQ Construction Management Pty Ltd for $6,457,305.00 (ex GST).
• Endorsed the formation of a new Visitor Economy Partnership for Ballarat and surrounding regions.
• Approved international travel to Timor Leste and Japan to mark anniversaries of Council's Friendship and Sister City Agreements.

Detailed Descriptions

Endorsed the commencement of the process to demolish the Lake Wendouree Underground Public Toilet.

• Context: The Lake Wendouree underground toilet has been assessed for its condition and compliance with gender impact assessment and risk assessment.
• Details: Council endorsed the demolition based on asset condition and defect report, gender impact assessment compliance audit, and risk assessment.
• Impact: The demolition aims to address safety and compliance issues, improving public amenities at Lake Wendouree.
• Next steps: Council will consider the requirement for new public toilet facilities as informed by the future Public Toilet Strategy.

Approved the allocation of $1.940 million from Developer Contributions Reserve for drainage infrastructure in the Ballarat West Precinct Structure Plan area.

• Context: The Ballarat West Precinct Structure Plan area requires drainage infrastructure to support development and prevent flooding.
• Details: Council approved the use of $1.940 million to construct drainage basin RB11 and associated pipework as per the revised drainage strategy.
• Impact: This infrastructure will support sustainable development and reduce flood risk in the Ballarat West Precinct.
• Next steps: A full market tender process will be undertaken to procure the construction of the drainage basin.

Resolved to enter into a contract for the Alfredton Community Hub Construction with CIQ Construction Management Pty Ltd for $6,457,305.00 (ex GST).

• Context: The Alfredton Community Hub is a major project aimed at enhancing community facilities in the area.
• Details: Council resolved to enter into a contract with CIQ Construction Management Pty Ltd for the construction of the hub.
• Impact: The hub will provide improved community facilities and services, benefiting local residents.
• Next steps: The Chief Executive Officer is authorized to finalize and execute the contract terms with the contractor.

Endorsed the formation of a new Visitor Economy Partnership for Ballarat and surrounding regions.

• Context: The partnership aims to enhance the visitor economy by collaborating with neighboring regions.
• Details: Council endorsed the formation of the partnership, which includes regions such as Pyrenees, Moorabool, and Hepburn.
• Impact: The partnership is expected to boost tourism and economic growth in Ballarat and surrounding areas.
• Next steps: Financial and resource requirements will be incorporated into the 2023/24 Budget.

Approved international travel to Timor Leste and Japan to mark anniversaries of Council's Friendship and Sister City Agreements.

• Context: The travel is to celebrate the 20th and 35th anniversaries of agreements with Timor Leste and Japan, respectively.
• Details: Council approved travel for the Mayor and other representatives to attend anniversary celebrations in Timor Leste and Japan.
• Impact: The travel will strengthen international relationships and cultural exchange.
• Next steps: Council Travel Reports will be provided following the international travel.

Community Impact

• Lake Wendouree residents: Demolition of the underground public toilet is expected to improve safety and compliance, enhancing the amenity of the area.
• Residents of Ballarat West Precinct: Construction of drainage infrastructure will support sustainable development and reduce flood risk in the area.
• Alfredton residents: The new community hub will provide improved facilities and services, benefiting local residents.

Other Notable Items

• Public questions raised concerns about the environmental and health impacts of the proposed tailings dam for Ballarat Gold Mine.
• Concerns were raised about the condition of roads and infrastructure, particularly in Sebastopol and Buninyong.
• The Disability Advisory Committee provided feedback on accessibility for upcoming events like the Begonia Festival.