Minutes in a Second

Ararat Rural City Council, 31 January 2023

Checked

Decisions

  1. Adopt updated Corporate Purchase Card Policy

    Revised approval responsibilities and CEO statement sign-off, including monthly statement approval workflow changes.

    Carried p. 8 of the official minutes (opens the PDF)

  2. Adopt Audit & Risk Committee Charter 2022

    Set objectives, authority, composition and tenure, roles, and reporting requirements.

    Carried p. 20 of the official minutes (opens the PDF)

  3. Move April 2023 council meeting to 18 April 2023

    April meeting set for 6.00pm Tuesday 18 April 2023, with revised dates to be advertised.

    Carried p. 33 of the official minutes (opens the PDF)

  4. Advertise and appoint new Audit & Risk Committee Chair before July 2023

    CEO to advertise and appoint an independent Chair before the current Chair expires in July 2023.

    Carried p. 35 of the official minutes (opens the PDF)

  5. Delegate Planning and Environment Act 1987 authorised officer powers via S11A

    Endorsed the S11A instrument under the Planning and Environment Act 1987, in force on common seal affixation.

    Carried p. 129 of the official minutes (opens the PDF)

Other notable items

  • Brian Keane to retire as independent Chair on 31 July 2023.
  • Staggered independent Audit & Risk Committee membership expiry dates adopted.

Tech & Innovation Notes

  • Corporate Purchase Card Policy updates changed monthly statement approval workflow.
  • Instrument of Delegation updated using “Maddocks Lawyers Delegations Service” and “RelianSys software”.
295 pages of minutesdecisions from pp. 8, 20, 33, 35, 129